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7 Office Administrator Resume Examples Built for 2024

• Office Administrator Resumes
• Office Administrator Resume by Experience
• Office Administrator Resumes by Role

With more companies conducting their businesses online because of the pandemic and high office costs, office administrator roles are becoming easier to find but harder to procure. 

To beat the competition, you must create an office administrator resume that impresses potential employers at first glance. 

Fortunately, we’re here to help you throughout the  resume writing process . We’ve reviewed hundreds of resumes and consulted hiring agencies to develop the formula to help you  make a resume online  that will help you get the job.

Our seven office administrator resume examples are the best place to get inspired for your resume  so you can move on to writing a great cover letter to get hired faster!

Office Administrator Resume

or download as PDF

Why this resume works

• Choose your skills and work experience bullets based on the job description of the role you’re seeking. Your resume shouldn’t be a perfect match, but it should be close.
• Then  check your resume  for errors; even if your resume is tailored, if it’s littered with mistakes, the employer may toss it out.
• The easiest (and least space-consuming) way to quantify your results is by including metrics. Some excellent office administration metrics include how much money you saved the company, how many calendars you managed, and how many customers you helped.
• Don’t stress if you’re not 100 percent certain of the numbers; even an educated guess is better than not including anything.

General Office Administrator Resume

• Don’t be fooled by the word “technical” here: technical skills are simply those that mean software and tools, like Microsoft Office and Quickbooks. Include some of these technical skills to impress any hiring manager.
• Make their job easier by cutting unnecessary words and phrases, including personal pronouns ,out of your general office administrator resume.

Entry-Level Office Administrator Resume

• Adding a  resume objective  is a great way to convey your eagerness and dedication in a more personal way.
• If you choose to add an objective, you must tailor it to each position to which you apply. Otherwise, omit it in favor of more skills or work experience.
• Formatting your entry-level office administrator resume doesn’t have to be complicated; choose a  resume template  that puts your skills, education, and work experience in one column to disguise your lack of work experience and make it easy for hiring managers to read. 

Dental Office Administrator Resume

• Go ahead and prove your other successes in enhancing patients’ experience in your previous workplace by detailing these achievements in your office administrator cover letter . This way, you’re more likely to win recruiters over.

Front Office Administrator Resume

• Following this lead, craft a front office administrator resume that demonstrates how well you coordinated operations to enhance customers’ and staff’s experience.

Medical Office Administrator Resume

• Even retail jobs can showcase your skills like communication, inventory management, and customer service!
• These templates are customizable based on your needs, so don’t feel confined by the original outline. Include optional sections, like hobbies and interests, as you wish!

Church Office Administrator Resume

• Include a pop of color and at least two types of fonts to make your resume aesthetically pleasing and easier to read.
• If you’re still deciding whether or not to include a summary, remember that every time you write a summary, you must tailor it to each position. 

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• Office Administrator

Office Administrator resume examples & templates

As an office administrator, you're the glue that holds everyone together. Whether it's making sure that the supply cabinet is well-stocked, planning office events or ordering new equipment, you make sure everyone can do their jobs efficiently. To land this key position, you'll need an office administrator resume that shows off your organization skills, attention to detail and even leadership qualities. 

Resume.io is here to help. With 300+ resume examples designed for job seekers at every stage of their careers, we provide the tools and resources to make your application shine. This guide, along with our office administrator resume example, will show you how to:

• Choose the best format for an office administrator resume sample
• Create a summary section that highlights your strengths
• Use action verbs and numbers to quantify your achievements
• Build a strong layout that catches the hiring manager's attention

What does an office administrator do?

Office administrators perform a variety of administrative tasks, such as answering phone calls, organizing office files and records, and managing and updating calendars. Office administrators can work in many different industries where basic office duties need tending to.

Office administrators should have both basic and advanced office skills allowing them to handle everyday administrative tasks as well as more complex duties. They typically need to possess a basic understanding of office equipment, which allows them to do things like make copies, scan reports, and operate mail room machines.

Office administrators should possess excellent organizational skills and strong customer service skills. An ideal candidate holds a high school diploma or equivalent diploma and has some experience in an administrative setting. Office administrators often work with other administrative professionals including office secretaries , receptionists and office assistants .

More than 3.5 million people were employed as office administrators and secretaries in 2019, according to data from the Bureau of Labor Statistics . The industry is expected to see major shifts as automated services and software replaces some of the need for office administrators.

How to write an office administrator resume

A great resume sample for an office administrator should contain many of the common sections found on other resumes, including:

• The resume header
• The resume summary (aka profile or personal statement)
• The employment history section
• The resume skills section
• The education section

These sections ensure that you've included all the most relevant details about your experience and that a hiring manager can find the specific information that they are looking for. An office administrator resume sample should showcase a variety of qualities necessary to properly handle basic office duties. Office administrators should be adept in computer correspondence, scheduling, and handling payments in some cases. It is important that office administrators highlight their administrative strengths, as well as their ability to learn new processes quickly. The ideal candidate works well independently as well as in a team. A winning office administrator resume should highlight one’s ability to provide excellent customer service and work well with time constraints. 

These resume sections help the hiring manager quickly browse your experience, but they also serve another key role: helping you to pass Applicant Tracking Systems or ATS. These algorithms are built into many of today's commonly used online application systems and scan resume samples for relevant keywords. Only the top ranking applicants are passed to the hiring manager for review. Luckily, there are a few ways to avoid being filtered out:

• Read the job description closely and note any "keywords" – duties, skills or traits that are emphasized by the hiring manager.
• Place these keywords using the exact language from the job description into the right resume sections.
• Use common section titles like "Education" or "Skills" so that the ATS knows where to look for information.

Choosing the best resume format for office administrators

If you've worked in administrative positions before, your best bet is the reverse chronological resume format. This structure centers on an employment history section that contains the details of your previous roles. Reverse chronological is the format hiring managers are expecting to see, so it can go a long way in helping you present yourself as a professional applicant.

If you have no previous experience as an office administrator, you may consider a functional resume format. Here, your resume sample begins with an "Experience" or "Skills" section in which you list your biggest attributes without having to organize them under a specific position. Since this format can come across as inexperienced, if you do have any relevant experience you may choose a combination format which brings together elements of the functional and reverse chronological structures.

Resume summary example

The resume summary is the friendly greeting that welcomes a hiring manager into the rest of your skills and experience. In these 3-5 sentences, you should aim to highlight your biggest accomplishments and attributes. If you possess any relevant education or specialized industry knowledge, this is a great place to mention it. Remember to use as many powerful action verbs and job specific information as you can. Office administrators play a large role in making sure office procedures run smoothly. Highlighting your key attributes that effectively showcase your qualifications and accomplishments for this job is crucial.

Here you'll find a model summary from our office administrator resume example.

Highly dynamic Office Administrator adept in providing administrative support to office staff to ensure optimal productivity and efficiency. Demonstrating a proven ability to manage multiple priorities in a deadline driven environment, while remaining attune to the ways in which I can be of service. 

Employment history sample

If using the reverse chronological format, your employment history will be at the core of your resume sample. Here, you'll want to list all positions relevant to the work of an office administrator, or positions that have transferable duties and/or required skills necessary for an office administrator position. First, write out the job title, employer name, location and dates worked. Beneath, you can create 4-5 bullet points that showcase your skills and duties. Whenever possible, include numbers that quantify your impact on the office efficiency. The goal is to help a hiring manager imagine you in the office, handling the biggest needs with ease. Remember to use powerful action verbs and mention job specific accomplishments that prove you are an excellent candidate.

Check out the employment history section from our office administrator resume example below.

Office Administrator at Kleinfelds, New York March 2018 - Present

• Responsible for overseeing all administrative processes, including new and existing client filing systems and the creation of the master schedule.
• Manage the reception area and staff to achieve effective communication both internally and externally.
• Assist staff with any clerical or administrative tasks and offer suggestions to streamline and improve processes.
• Prepare routine correspondence, office forms and/or other business related documents.
• Perform office supply inventory and replenishment services as needed.
• Arrange meetings and conferences, maintain calendars and make travel reservations.
• Assist with the scheduling of employee training.

Office Administrator at Highview Properties, New York June 2014 - February 2018

• Successfully oversaw the organization and efficiency of daily office operations.
• Served as a liaison between internal departments as well as for external partners.
• Provided all office guests with a hospitable experience.
• Helped to manage a staff of 25 employees.
• Created schedules, organized meetings, and handled multi-level office tasks with promptness and accuracy.

Office administrator resume education example

While office administrator's aren't always required to have formal education, any degrees or relevant certifications you can list in this section will help show the hiring manager your qualifications and interest in the field. List your degree name, school, location and dates attended. If you are still a student, you can also include an anticipated graduation date. List all degrees and certifications here. Any honors or distinctions should be noted as well If you hold a degree higher than a bachelor degree, you may leave out your High School.

The education section from our resume example can be used when formatting your own.

Bchelor of Science in Business Administration, Iona College, New Rochelle September 2010 - May 2014

Some recent graduates look for office administrator positions as a way to enter a company in their desired field. If you have an interest or educational background in the company's area of expertise, it's a good idea to briefly mention it in the education section.

CV skills example

Your skills are a crucial part of your job as an office administrator, so it's worth highlighting them prominently on your CV. Since this section generally takes bullet-point format, you'll want to include skills that can be summarized in a word or two. Don't forget to include a good mix of soft skills (personality traits and intrinsic attributes) and hard skills (technical knowledge or terminology related specifically to the position.) Check the job description once more to be sure that you've included the skills the employer is most interested in on your CV. In order to be considered a strong candidate you must present yourself as a hardworking and highly organized.

See the skills section from our resume example below.

• Administrative Skills
• Staff Coordination Skills
• Project Management Skills
• Multitasking Skills
• Clerical Skills
• Complex Problem Solving
• Business Development Strategies

Resume layout and design

A great resume sample is just as much about the writing as it is about strong layout and design. Since office administrators occupy a key outward-facing role in the company, your resume should exude professionalism and attention to detail from the top to the very bottom. To start, create a header that highlights your name, contact information and any relevant social media profiles. Make sure to adjust the style of your header to the tone of the company. You probably wouldn't want to use the same resume layout for a job as an office administrator at a record label and a major financial institution. Being able to get a sense of the company branding and incorporate it into your design helps prove that you're a great fit for the position.

Creating multiple layouts from scratch can be time consuming, but you can get a head start by using a resume template to make things easier. Choose your design and add in your information inside of our resume builder.

• Use a professional email address in your header as this is one of the big things hiring managers look for.
• Type with 11 or 12 point font to keep your resume easy to read.
• Include a good balance of white space to text to avoid visual fatigue.
• Create a resume longer than one page.
• Use more than two font styles on your resume.
• Submit your resume without proofreading it for spelling and grammar mistakes.

 Key takeaways

• A resume sample is key to land a position as an office administrator, a highly competitive field.
• Reverse chronological is the best format since it allows you to showcase your previous administrative experience.
• Remember to use action verbs and numbers to quantify your impact in the office.
• Include a mix of hard and soft skills based on the employer's needs in the job description
• A great layout will help you convey professionalism and increase your credibility.

More related administrative resume examples:

• Production assistant
• Administrative assistant
• Call Center agent 
• Customer Service Representative
• Personal Assistant 
• Office Clerk
• Office Manager

Beautiful ready-to-use resume templates

10 Office Administrator Resume Examples and Templates for 2024

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Office Administrator Text-Only Resume Templates and Examples

Julie Hanson (123) 456-7890 [email protected] LinkedIn | Portfolio 4242 Bell Street, Houston, TX 77004

Office Administrator with advanced skill in bookkeeping, data gathering, typing (80 WPM), and Microsoft Office functions. Continually find new ways to raise service quality and streamline office procedures. Bilingual: Fluent in English and Spanish.

Work Experience

Office Administrator, Caliber Collision, Houston, TX June 2021 to Present

• Perform bookkeeping for busy car repair office
• Post information to accounting software and QuickBooks Online
• Regularly reconcile accounts
• Courteously greet visitors and answer phone inquiries

Highlights:

• Reviewed and responded to client messages 30% faster than predecessor, leading to 20% improvement in client retention
• Reduced file retrieval time 25% by establishing a more user-friendly new electronic filing system

Bookkeeping Intern, The Chocolate Bar, Houston, TX May 2019 to August 2019

• Helped migrate company’s books from paper and pen to Quickbooks
• Consistently completed projects ahead of deadline while maintaining high accuracy
• Prepared sales and commission reports in Microsoft Excel

Associate of Arts in Modern Languages Lone Star College, Houston, TX | 2021 

• Bookkeeping
• Customer Relations
• Data Gathering & Entry
• Google Suite
• Microsoft Office Suite

Kenzie Allen (123) 456-7890 [email protected] LinkedIn | Portfolio 8274 Sparrow Circle, Annapolis, MD 21401

Award-winning Office Administrator with 5+ years of experience. Natural mediator, known as the go-to problem solver of any office. Skilled at planning large events and training new hires. Expert in Microsoft Office Suite.

Professional Experience

Office Administrator, Johns Hopkins Applied Physics Laboratory, Laurel, MD August 2018 to Present

• Provide monthly professional development training for office staff using Microsoft PowerPoint and Zoom during WFH conditions
• Support other staff by serving as a designated mediator in event of conflict
• Trained and mentored 12 new hires
• Formally recognized by senior leadership 4 times for positive mindset and high productivity

Office Administrator, Chesapeake Irrigation & Lighting, Millersville, MD August 2017 to July 2018

• Greeted and directed customers to the appropriate location
• Helped organize fundraising events by providing logistical input and overseeing creation of marketing materials
• Provided reliable assistance to 20 staff members
• Coordinated both on- and off-site employee events for up to 750 employees

Bachelor of Science in Business Administration – Office Operations Bowie State University, Bowie, MD

• Adobe Illustrator
• Editing & Proofreading
• Enterprise Resource Planning

Certifications

Certified Records Manager, Institute of Certified Records Managers

Esme Jones (123) 456-7890 [email protected] LinkedIn | Portfolio 437 Normandy Lane, New Orleans, LA 70115

Hardworking Office Administrator and Certified Administrative Professional with 10+ years of experience. Saved employers up to $60K annually by introducing more efficient processes and smart accounting practices.

Office Administrator, Jefferson Oil & Fuel, Harvey, LA November 2013 to Present

• Proofread and edit materials for the executive team using Microsoft Word track changes
• Operate office equipment such as phones, scanners, fax machines, and copiers, and complete or arrange repairs as needed
• Prepare supply, printing, and other service requisitions
• Enroll new staff members in company’s payroll, health insurance, and 401k systems
• Nominated for prestigious “Above The Call” Admin Award for exceptional customer service to both internal personnel and visitors
• Discovered an overlooked tax deduction that saved the company $20K

Office Administrator, Ninja Concrete Coatings, Saint Rose, LA July 2009 to May 2013

• Handled daily administrative duties for this fast-paced manufacturer
• Maintained vendor paperwork, opened purchase orders, and paid invoices
• Prepared various budget reports
• Scheduled executives’ meetings with prospective clients and staff members
• Streamlined several office processes, saving ~350 work hours annually

Graduate, Emerson High School,Baton Rouge, LA | 2009 

• Business Travel Coordination
• Client Relations
• Complex Problem-Solving
• Copy Machine Repair
• Inventory Management
• Microsoft Teams
• Time Management
• Typing (95 WPM)

Certified Administrative Professional, International Association of Administrative Professionals | 2015

Raymond Ortiz  (123) 456-7890 [email protected] LinkedIn | Portfolio New York, NY 12345

Administrative assistant office manager with a Bachelor’s degree in business administration and extensive experience in supervising administrative staff and managing office operations. Skilled at implementing office policies and procedures, with a focus on improving efficiency and ensuring compliance.

Office Manager, Randstad, New York, NY January 2018 to present

• Supervise a team of five administrative staff, assigning tasks, monitoring performance, and providing feedback or training as needed
• Manage daily office functions, including ensuring supplies are stocked, coordinating maintenance, and managing budgets and expenses
• Introduced procedures that improved efficiency and compliance with company policies

Administrative Assistant, Kelly Services, Houston, TX June 2015 to December 2017

• Helped supervise and performance-manage administrative staff
• Co-managed daily office operations, including supply stocking, maintenance coordination, and budget and expense management
• Helped establish office policies and procedures that raised efficiency
• Bachelor of Business Administration, University of California, Berkeley, CA
• Bachelor of Business Management, New York University, New York, NY
• Associate of Applied Science in Office Management, Houston Community College, Houston, TX

Professional Development

• Certified Administrative Professional (CAP), International Association of Administrative Professionals (IAAP)
• Microsoft Office Specialist (MOS), Microsoft
• Project Management Professional (PMP), Project Management Institute (PMI)

Sarah Johnson (123) 456-7890 [email protected] LinkedIn | Portfolio Philadelphia, PA 12345

Branch office administrator with a strong background in staff supervision and financial management. Demonstrated success managing and honing office operations at Robert Half International and Kelly Services. Hold an MBA from Harvard Business School and certifications including CAP, MOS, and PMP.

Office Manager, Robert Half International, Philadelphia, PA June 2017 to present

• Oversee a 10-person team and $500,000 annual budget
• Streamlined office operations, raising efficiency by 20%
• Introduced training program that improved team performance by 30%
• Reduced office expenses by 15% through strategic financial planning

Branch Office Administrator, Kelly Services, Philadelphia, PA January 2016 to May 2017

• Supervised and motivated a team of five office staff
• Helped manage the office’s budget, tracking expenses and preparing monthly financial reports
• Coordinated daily office operations, improving workflow and productivity
• Master of Business Administration (MBA), Harvard Business School, Boston, MA
• Bachelor of Science in Finance, University of Pennsylvania, Philadelphia, PA

Skyler Thompson  (123) 456-7890 [email protected] LinkedIn | Portfolio San Francisco, CA 12345

Dedicated dental office administrator with a strong education in health care administration and dental office management, and over three years of experience in the health and wellness industry. Streamlined operations, managed finances, and supervised staff in renowned organizations like Johnson & Johnson and Pfizer. Certified in dental practice management, professional billing, and medical office management, with a demonstrated ability to improve efficiency, manage patient scheduling and billing, and provide excellent customer service.

Dental Office Manager, Johnson & Johnson, San Francisco, CA January 2019 to June 2024

• Streamlined daily operations, increasing efficiency by 20% and significantly reducing patient wait times
• Managed financial aspects of the office, including billing and insurance claims, leading to a 15% increase in timely payments
• Supervised and trained administrative staff, improving overall team productivity and morale

Dental Office Administrator, Pfizer, Sacramento, CA December 2017 to December 2018

• Oversaw and streamlined daily operations, including appointment scheduling and patient record management
• Managed financial tasks, such as processing insurance claims and overseeing the office budget, reducing financial discrepancies by 10%
• Supervised administrative staff, addressing and resolving conflicts as needed
• Bachelor of Science in Healthcare Administration, University of Phoenix, Phoenix, AZ
• Bachelor of Business Administration – Health Services Management, Strayer University, Washington, D.C.
• Associate of Applied Science in Dental Office Management, Carrington College, Sacramento, CA
• Certified Dental Practice Management Administrator (CDPMA), Dental Assisting National Board, Inc.
• Certified Professional Biller (CPB), American Academy of Professional Coders
• Certified Medical Office Manager (CMOM), Practice Management Institute

Melissa Anderson (123) 456-7890 [email protected] LinkedIn | Portfolio Miami, FL 12345

Medical office administrator skilled at supervising administrative staff, managing office operations, and ensuring compliance with health care laws. Proficient in electronic medical records software, with strong organization, prioritization, and customer service skills.

• Bachelor of Science in Health Administration , University of Phoenix, Phoenix, AZ
• Associate of Applied Science in Medical Office Administration , Kaplan University, Davenport, IA

Medical Office Manager, Robert Half International, Miami, FL January 2019 to present

• Train and oversee a team of 10 administrative staff
• Introduced a patient record system that improved privacy protocols and compliance with health care laws
• Honed daily operations including appointment scheduling, patient flow coordination, and billing processes, resulting in a 20% increase in office efficiency

Medical Office Administrator, Kelly Services, Davenport, IA | June 2018 to December 2018

• Oversaw five administrative staff, ensuring effective performance and providing necessary training
• Ensured medical office’s compliance with health care laws, particularly in maintaining patient records and privacy protocols
• Managed office operations including appointment scheduling, patient flow, and coordination with medical staff, contributing to a 15% increase in patient satisfaction
• Certified Medical Manager (CMM), Professional Association of Health Care Office Management
• Certified Professional Coder (CPC), American Academy of Professional Coders
• Certified Medical Administrative Assistant (CMAA), National Healthcareer Association

Jane Smith (123) 456-7890 [email protected] LinkedIn | Portfolio 123 Address Rd, Anywhere, USA

Administrative Professional with nearly a decade of experience supporting marketing and advertising operations at both Fortune 500 firms and startups.

Administrative Assistant, Marketing Department, LMN Major Media Corp, New York, NY | August 2015 to Present

• Support the marketing department personnel at all levels
• Schedule meetings and company events
• Print and prepare marketing materials for review and distribution
• Answer the phone for key executives and provide information to callers both in and outside the company
• Track marketing performance for key campaigns to relay to management teams
• Partner with HR to announce job openings both internally and externally and coordinate interviews

Executive Assistant, XYZ Tiny Marketing Firm, New York, NY | June 2013 to July 2015

• Provided comprehensive support to the CEO, including calendar management, visitor tracking, food ordering, and managing phone calls
• Coordinated with other departments to solicit necessary information, including financial presentations and marketing metrics
• Organized and scheduled executive travel, including international trips to multiple countries
• Typed meeting minutes during staff and board meetings

Associate of Arts — Business Administration, Broward College, Fort Lauderdale, FL

• Customer service, including answering phones, greeting guests, and providing facility tours
• Event planning and scheduling
• Office software including Adobe Acrobat and Microsoft Office
• Written and verbal communication

Tyreece Rivers (123) 456-7890 [email protected] LinkedIn | Portfolio 123 Main Road, San Francisco, CA 12345

Administrative Professional with 5+ years of experience. Skilled at planning and streamlining tasks to help achieve company goals. Offer advanced expertise in Microsoft Office Suite and calendar management. Equally effective working independently or on a team.

Executive Assistant, Burke + Co, San Francisco, CA October 2019 to Present

• Efficiently support the Head of Investor Relations with operational and administrative tasks
• Handle sensitive client data in line with data protection guidelines
• Schedule meetings and manage travel bookings and itineraries

Administrative Assistant, Felton Institute, San Francisco, CA August 2017 to September 2019 

• Maintained productive phone and email correspondence with end users, colleagues, and vendors
• Placed orders to vendors and processed invoices efficiently and accurately
• Answered and forwarded phone calls, and carried out service user and management requests as needed
• Checked invoice records for accuracy and completeness

Bachelor of Business Administration, The Paul Merage School of Business, University of California, Irvine

• Data Protection Practices
• Event Planning & Organizing
• Information Technology (IT)
• Process Streamlining
• Record Maintenance
• Report Generation
• Team Collaboration

Brittany Jones (123) 456-7890 [email protected] LinkedIn | Portfolio 123 Address Rd, Anywhere, USA

Eager new graduate  with management, administrative and organizational skills. Significant background in customer service, including giving tours, working reception, answering phones and planning events.

• Adobe Acrobat
• Customer service
• Microsoft Office
• Strong interpersonal skills
• Strong written and verbal communication skills

Bachelor of Business Administration University of Florida Tallahassee, FL, August 2014 – May 2018

Administrative Assistant , DEF Corp, Miami, FL June 2018 – Present

• Serve as the main office receptionist, including answering phones, replying to general email inquiries and greeting customers upon arrival
• Lead facility tours for visitors and school groups lasting one hour, answering questions and providing extensive company information from memory
• Provide support to executive teams, including scheduling meetings, organizing company travel, planning corporate events, managing conference room reservations and processing food orders

Admissions Tour Guide , College Admissions Office, Tallahassee, FL August 2015 – May 2018

• Led campus tours to individual families and groups for a one-hour time period, providing substantial campus information and answering questions about programming and student life
• Worked at the reception desk in admissions, fielding student inquiries, updating admissions records and greeting visitors
• Wrote thank you cards to all visiting students to acknowledge their presence on campus and provide contact information for future questions or concerns

To write an impactful office administrator resume, craft an accomplishment-driven document highlighting your ability to manage daily operations and administrative functions effectively. Showcase your experience liaising between clients, managers, and cross-functional teams. Transform mundane job responsibilities into achievements by focusing on the value you bring to your organizations. This guide provides expert tips and insights to build an eye-catching resume and land your next job interview.

1. Write a compelling profile summarizing your qualifications

The profile section sums up your experience so a hiring manager can immediately see you fit the position. If you’re unsure what to include, look at the job description. It may specify must-have skills, such as being an excellent typist, proficient in certain software, or having bookkeeping experience. Add any of these that are relevant to the profile. You can also include a specific achievement or career highlight, such as implementing an office process that led to reduced customer wait times.

Senior-Level Profile Example

Hardworking office administrator and certified administrative professional with over 10 years of experience. Saved employers up to $60,000 annually by introducing more efficient processes and smart accounting practices.

Entry-Level Profile Example

Office administrator with advanced skills in bookkeeping, data gathering, typing (80 WPM), and Microsoft Office functions. Continually find new ways to raise service quality and streamline office procedures. Bilingual: fluent in English and Spanish.

2. Add a results-driven professional experience section

Office administrators are integral to an organization’s overall success and operation, and the professional experience section is where you can communicate your value to a prospective employer. Use strong action verbs for each bullet and work in as many keywords as possible. Incorporate key achievements featuring hard numbers, metrics, and monetary figures.

For example, if you successfully reduced inventory costs for office supplies by transitioning to a new vendor, include this number in your bullet point. If you improved workflows to expedite client correspondence, highlight the impact on client retention or operational efficiency. If you interfaced with high-value accounts, include a monetary figure to establish a sense of scope for the hiring manager.

Senior-Level Professional Experience Example

Office Administrator Jefferson Oil & Fuel, Harvey, LA | November 2013 – present

• Proofread and edit materials for the executive team using Microsoft Word to track changes
• Enroll new staff members in company’s payroll, health insurance, and 401(k) systems

Entry-Level Professional Experience Example

Office Administrator Caliber Collision, Houston, TX | June 2021 – present

• Reviewed and responded to client messages 30% faster than the predecessor, leading to 20% improvement in client retention
• Reduced file retrieval time by 25% by establishing a more user-friendly new electronic filing system

3. Include relevant education and certifications

Your resume should always include a section listing your education and other relevant credentials, such as certifications. Many certifications are relevant to the office administrator job, so whether you’re a certified records manager, certified business office manager, or certified administrative professional, make sure it’s listed prominently. If you don’t have certifications, that’s okay — and even expected for an entry-level position. But be sure to note your highest level of education and when and where you graduated from anyway.

• [Degree Name]
• [School Name], [City, State Abbreviation] – [Graduation Month and Year]
• Bachelor of Science in Business Administration – Office Operations
• Bowie State University, Bowie, MD – May 2018
• [Certification Name], [Awarding Organization], [Completion Year]
• Certified Records Manager, Institute of Certified Records Managers, 2019

4. List relevant key skills and proficiencies

Office administrators need technological proficiency, exceptional customer service, and knowledge of office policies and procedures. Fitting all of this into your work history can be difficult, but a key skills list allows you to show what you excel at. A bulleted list is also easier for a hiring manager to skim. If the list gets too long, consider separating it into two: one for professional skills and one for technical skills. Here are some ideas on what to include:

How To Pick the Best Office Administrator Resume Template

Your resume is the first glimpse a hiring manager gets of your ability to create professional documents, so be selective when choosing your template. An office administrator resume template should look professional, with black font on a white background and an easily readable font. Stick to basic text formatting like bullets, bold, and italics to emphasize certain sections. Pay close attention to the overall organization and format of the template to ensure it has all the sections you want to include.

Mina Stallworth - Professional and administrative recruiter at Express Employment Professionals, LinkedIn

Meet our Expert: Mina is a professional and administrative recruiter with over nine years of experience in the complex world of talent acquisition, where she guides professionals from all walks of life seeking their path in the workforce and organizations striving to assemble exceptional teams.

1. What are the most in-demand skills for office administrators that should be featured on a candidate’s resume? -

• Strong internal and external customer service skills in communicating with various stakeholders
• Proficient in various technical software, any accounting software could be a plus  (such as QuickBooks)
• Ability to manage a small team

2. What work experience and other accomplishments are hiring managers looking for in an office administrator? -

• Monitoring and maintaining project schedules, proactively identifying and resolving problems, tracking the status of schedules, and updating and making adjustments in a timely and accurate way
• HR experience: Interviewing, hiring, new hire onboarding, orienting new employees. Manage certain aspects of HR, including payroll, benefits, enrollment, 401k, and more.
• General accounting experience:  A/P, A/R, purchase order and invoicing

3. What else in addition to a resume should an office administrator candidate be prepared to provide hiring managers? -

Office administrator candidates should be prepared to take a company-based personality or cognitive assessment (such as DiSC, Predictive Index, and StrengthsFinder). They should also be prepared to take technical-based (like Word, Excel, and Outlook) or data entry assessments (typically assessing their speed and accuracy).

4. What advice would you give an office administrator candidate about their job search? -

Office administrators should gear their resume to highlight the technical, human, and conceptual skills. They must show they can hone and clearly display people and project management skills on their resume and come to the table with their business hat on. There they can speak to their knowledge and understanding of the overall operational functions and how it all ties in together.

Frequently Asked Questions: Office Administrator Resume Examples and Advice

What are common action verbs for office administrator resumes -.

It can be challenging to come up with unique verbs for your job duties without repeating yourself. This is especially true for those with extensive work histories or who are applying for higher-level positions. If you’re having trouble deciding which words to use or feel your options are bland, here are common action verbs for an office administrator resume:

How do you align your resume with a job description? -

With fewer openings , on average, in office and administrative support expected through 2031, ensuring your resume is targeted to each job you’re applying for is more important than ever. Analyze the job posting and focus on any qualifications or skills listed as must-haves or important. Ensure these are in your resume in a prominent location near the top. Include keywords, such as specific software programs or management experience, to further align your resume with the job description.

For example, if a company seeks an office administrator to interface directly with clients, emphasize your background in managing appointments and correspondence to drive client retention. If an organization is seeking a candidate with a knowledge of customer relationship management (CRM) tools, highlight your proficiency in Salesforce. Tailoring your resume to the job description will maximize your odds of landing the interview and advancing your career.

What is the best office administrator resume format? -

The best format for your resume depends on your level of experience and what the position requires, but in general, a combination or reverse chronological resume works well. A reverse chronological resume is suitable for those with long work histories in office administration. At the same time, a combination style emphasizes your qualifications and can be especially suitable for those with transferable skills. It can be helpful to have a combination and reverse chronological resume to use the one that works best for each position.

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The final piece of your application, a cover letter, should be sent along with your resume. A good cover letter explains why you want the job — keeping the focus on the value you provide, not what it will do for your career. It provides more context on some key career accomplishments. To help you get started, check out these examples for office managers and administrative assistants .

Jacob Meade

Certified Professional Resume Writer (CPRW, ACRW)

Jacob Meade is a resume writer and editor with nearly a decade of experience. His writing method centers on understanding and then expressing each person’s unique work history and strengths toward their career goal. Jacob has enjoyed working with jobseekers of all ages and career levels, finding that a clear and focused resume can help people from any walk of life. He is an Academy Certified Resume Writer (ACRW) with the Resume Writing Academy, and a Certified Professional Resume Writer (CPRW) with the Professional Association of Resume Writers & Career Coaches.

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• • Oversaw a team of 15 support staff, improving overall productivity by 30% through effective management and training programs.
• • Managed daily financial activities and cash revenue totaling upwards of $500,000 per month, ensuring accuracy and compliance.
• • Implemented a new contract management system that reduced paperwork by 40% and streamlined vendor relations.
• • Led the transition to a digital project management platform, increasing on-time project delivery rate by 25%.
• • Developed and managed a flexible spending account program, resulting in a 10% increase in employee enrollment due to its efficiency.
• • Acted as a principal liaison for interdepartmental communications, enhancing the business activities of the department with timely and accurate financial reporting.
• • Managed office operations and a team of 10 staff, ensuring a customer-centric approach that boosted customer satisfaction scores by 20%.
• • Directed budget planning and development for projects totaling over $2 million annually.
• • Initiated a department-wide compliance system overhaul, which mitigated risk by 60%.
• • Spearheaded a digital records retention program, saving the company $50,000 per year in administrative costs.
• • Facilitated monthly safety and compliance training for all staff, contributing to a 15% reduction in workplace incidents.
• • Managed complex data entry and customer service operations, boosting data accuracy by 98%.
• • Conducted comprehensive research that supported project planning and development of major initiatives.
• • Played a key role in developing operational strategies that increased departmental efficiency by 10%.
• • Organized and oversaw supply chain logistics, ensuring operational costs were maintained 5% below budget.

6 Office Administrator Resume Examples & Guide for 2024

An Office Administrator manages daily operations, ensuring that tasks are completed efficiently and effectively. Highlight your experience with project management, proficiency in office software, and your ability to handle communication with clients and vendors on your resume. Consider incorporating skills such as time management, problem-solving, and attention to detail to enhance your application. Emphasizing your contributions to team efficiency and your role in improving office processes will clearly demonstrate your worth to potential employers.

All resume examples in this guide

Entry-Level Office Administrator

General Office Administrator

Medical Office Administrator

Church Office Administrator

Practice Manager

Resume guide.

Resume Format Tips

Resume Experience

Skills on Resume

Education & Certifications

Resume Summary Tips

Additional Resume Sections

Key Takeaways

By Experience

As an office administrator, articulating your diverse set of skills and experiences on a resume can be particularly challenging due to the wide array of responsibilities you handle. Our guide offers expert tips and actionable examples to help you effectively highlight your multitasking abilities and organizational expertise, ensuring your resume stands out to potential employers.

• Defining the highlights of your office administrator career through your resume summary, objective, and experience.
• Real-world office administrator resume samples with best practices on how to stand out amongst the endless pile of candidate resumes.
• Most in-demand office administrator resume skills and certifications across the industry.
• Standardizing your resume layout, while maintaining your creativity and individuality.

If the office administrator resume isn't the right one for you, take a look at other related guides we have:

• Personal Assistant Resume Example
• Front Desk Supervisor Resume Example
• Construction Administrative Assistant Resume Example
• Front Office Manager Resume Example
• Chiropractic Office Manager Resume Example
• Tax Preparer Resume Example
• Dental Administrative Assistant Resume Example
• Office Manager Assistant Resume Example
• Secretary Resume Example
• Assistant Front Office Manager Resume Example

Office Administrator resume format made simple

You don't need to go over the top when it comes to creativity in your Office Administrator resume format .

What recruiters care about more is the legibility of your Office Administrator resume, alongside the relevancy of your application to the role.

That's why we're presenting you with four simple steps that could help your professional presentation check all the right boxes:

• The reverse-chronological resume format is the one for you, if you happen to have plenty of relevant (and recent) professional experience you'd like to showcase. This format follows a pretty succinct logic and puts the focus on your experience.
• Keep your header simple with your contact details; a headline that details the role you're applying for or your current job; and a link to your portfolio.
• Ensure your resume reaches an up-to-two-page limit, only if you happen to be applying for a more senior role or you have over a decade of relevant experience.
• Save your Office Administrator resume as a PDF to retain its structure and presentation.

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Drop your resume here or choose a file . PDF & DOCX only. Max 2MB file size.

Highlight any significant extracurricular activities that demonstrate valuable skills or leadership.

The key to your office administrator job-winning resume - present your expertise with these sections:

• A header to make your resume more scannable
• Snapshot of who you are as a professional with your resume soft skills, achievements, and summary or objective
• Job advert keywords in the skills section of your resume
• Resume experience quantifying your past job successes with metrics
• A relevant education, certification, and technical sills section to provide background to your technological/software capabilities

What recruiters want to see on your resume:

• Experience with office management software, such as Microsoft Office Suite (including Excel), email clients, and calendar management tools.
• Proven ability to multitask and prioritize office tasks effectively, including scheduling meetings, managing correspondence, and maintaining filing systems.
• Demonstrated excellence in communication skills, both verbal and written, for internal coordination and external correspondence.
• Experience in handling confidential information and understanding of the importance of discretion in an office setting.
• Record of improving office processes to enhance efficiency and reduce costs.

Essential tips for crafting your office administrator resume experience section

The experience section is indeed the core of your office administrator resume . It's where you present your past and current job roles. But how should you approach this crucial part?

A common error is treating the experience section as merely a list of job duties. Many candidates fall into the trap of detailing what they did without illustrating the impact of their actions.

To effectively write your office administrator resume experience section, consider these guidelines:

• Emphasize your achievements, supported by concrete metrics such as percentages, revenue increases, or customer satisfaction rates;
• Avoid using generic buzzwords like communication, hard work, or leadership. Instead, demonstrate how these skills added value in your previous roles;
• Begin each bullet point with a strong action verb, followed by a skill, and then the result of your actions;
• Tailor your resume for each job application by selecting the most relevant experiences, responsibilities, and successes.

We have an array of resume examples that illustrate how to optimally curate your office administrator resume experience section.

• Masterminded a comprehensive office reorganization plan, which increased overall operational efficiency by 25%.
• Digitized the company's filing system, transitioning from paper-based to a fully digital system, reducing retrieval times by 60%.
• Spearheaded a cross-functional team that executed a cost-saving strategy, slashing office supply expenses by 15%.
• Implemented a new CRM system for sales and support teams, leading to a 30% improvement in customer response times.
• Managed payroll and benefits for a staff of over 100 employees, ensuring 100% accuracy and compliance with state and federal regulations.
• Coordinated the organization of 20+ corporate events, consistently coming in under budget by at least 10%.
• Led the transition to a paperless office, reducing our carbon footprint and saving approximately $20,000 in paper costs annually.
• Implemented a time-tracking software across departments, improving project billing accuracy by over 35%.
• Negotiated new vendor contracts for office supplies, resulting in a sustained 20% cost saving.
• Managed the daily operations of the office for a staff of 50, enhancing overall workflow and productivity by 20%.
• Designed and monitored a $200,000 office renovation project, completing the project 15% under budget.
• Coached and developed a team of 3 junior administrators, improving departmental performance by 25%.
• Directed the setup of IT infrastructure for the new office space, accommodating 150 employees with 100% system availability from day one.
• Managed key administrative functions to support executive decision-making, empowering a 20% increase in strategic initiatives actioned.
• Orchestrated a vendor audit that identified redundancies, consolidating services and achieving a 10% reduction in annual expenses.
• Evaluated and optimized office workflow procedures, curtailing redundant tasks and enhancing staff productivity by 30%.
• Managed communications with international clients, bolstering the company's global presence and increasing client retention by 25%.
• Supervised the upgrade of office security protocols, which reduced security incidents by 100% during my tenure.
• Oversaw administration for a multi-office organization, ensuring consistent operations and unified processes across all locations.
• Implemented an employee performance review system, which improved individual employee KPIs by an average of 15%.
• Negotiated lease terms for office equipment, resulting in an annual saving of $5,000 and more flexible upgrade options.
• Revised and enforced new administrative policies, leading to a 40% reduction in operational inconsistencies.
• Championed the company-wide use of project management tools, facilitating better teamwork and task alignment.
• Optimized travel arrangements and logistics for executives, reducing costs by 20% while maintaining quality and efficiency.
• Collaborated with IT to roll out a secure, remote work platform, which increased productivity by 10%.
• Devised a structured onboarding program for new hires that accelerated the time to full productivity by two weeks.
• Handled sensitive employee relations issues, maintaining confidentiality and resolving conflicts in a timely manner.
• Established a new document management system that enhanced information retrieval times by 50%.
• Directed the administration of a multi-department collaboration project, boosting cross-department engagement.
• Facilitated the integration of a new accounting software suite, increasing invoicing accuracy and cutting processing time by 40%.

Quantifying impact on your resume

• Mention the exact number of office staff you managed and the positive outcomes that resulted from your management.
• Include the percentage of cost savings achieved by negotiating with vendors or streamlining office expenses.
• State the number of projects or events you successfully coordinated and their scale to highlight your organizational skills.
• Quantify the improvement in office efficiency or productivity you helped achieve, such as reducing paper usage by a specific percentage.
• Detail the amount of money you were responsible for in budgeting, showcasing your financial trustworthiness and accuracy.
• Specify the number of documents or reports you processed or generated to demonstrate your capability in handling high volumes of work.
• Illustrate customer or employee satisfaction improvement with survey scores or feedback ratings during your tenure.
• Record the difference in response times or resolution rates for administrative issues before and after your interventions.

Action verbs for your office administrator resume

No relevant experience - what to feature instead

Suppose you're new to the job market or considering a switch in industry or niche. In such cases, it's common to have limited standard professional experience . However, this isn't a cause for concern. You can still craft an impressive office administrator resume by emphasizing other sections, showing why you're a great fit for the role:

• Emphasize your educational background and extracurricular activities to demonstrate your industry knowledge;
• Replace the typical experience section with internships or temporary jobs where you've gained relevant skills and expertise;
• Highlight your unique skill set, encompassing both technological and personal abilities;
• Showcase transferable skills acquired throughout your life and work experiences so far.

Recommended reads:

• Should I Put In An Incomplete Degree On A Resume?
• How to List Continuing Education on Your Resume

If the certificate you've obtained is especially vital for the industry or company, include it as part of your name within the resume headline.

Office Administrator skills and achievements section: must-have hard and soft skills

A key principle for your Office Administrator resume is to prominently feature your hard skills, or the technologies you excel in , within the skills section. Aim to list several hard skills that are in line with the job's requirements.

When it comes to soft skills, like interpersonal communication abilities and talents , they're trickier to quantify.

Claiming to be a good communicator is one thing, but how can you substantiate this claim?

Consider creating a dedicated "Strengths" or "Achievements" section. Here, you can describe how specific soft skills (such as leadership, negotiation, problem-solving) have led to concrete achievements.

Your Office Administrator resume should reflect a balanced combination of both hard and soft skills, just as job requirements often do.

Top skills for your Office Administrator resume:

Microsoft Office Suite

Google Workspace

CRM Software

Data Entry Software

Project Management Tools

Document Management Systems

Scheduling Software

Email Management Tools

Spreadsheets and Databases

Communication

Time Management

Organization

Problem-Solving

Attention to Detail

Adaptability

Customer Service

Multitasking

Conflict Resolution

List all your relevant higher education degrees within your resume in reverse chronological order (starting with the latest). There are cases when your PhD in a particular field could help you stand apart from other candidates.

Maximizing your office administrator resume: education and certification sections

To effectively showcase your industry knowledge in your office administrator resume, it's important to properly list your education and certifications.

For the education section , ensure you include:

• Higher education degrees pertinent to the industry or those at a postgraduate level;
• The start and end dates of your education, along with the name of the institution you graduated from;
• Your GPA and relevant coursework, but only if they are impressive and applicable to the role.

Additionally, create a separate certifications section to spotlight your most notable recognitions. Another excellent place to feature a leading industry certificate is in your resume header, right after your name.

Below is a list of key industry certifications that are often sought after by recruiters

The top 5 certifications for your office administrator resume:

• Certified Administrative Professional (CAP) - International Association of Administrative Professionals (IAAP)
• Microsoft Office Specialist (MOS) - Microsoft
• Professional Administrative Certificate of Excellence (PACE) - American Society of Administrative Professionals (ASAP)
• Organizational Management Certificate (OMC) - International Association of Administrative Professionals (IAAP)
• Certified Medical Administrative Assistant (CMAA) - National Healthcareer Association (NHA)

If you happen to have some basic certificates, don't invest too much of your office administrator resume real estate in them. Instead, list them within the skills section or as part of your relevant experience. This way you'd ensure you meet all job requirements while dedicating your certificates to only the most in-demand certification across the industry.

• How to List GPA on Your Resume

The ideal office administrator candidate resume summary or objective

You may have heard that your resume top one-third plays an important part in your application.

It basically needs to show strong alignment with the job advert, your unique skill set, and your expertise.

Both the resume summary and resume objective could be used to ensure you've shown why you're the best candidate for the role.

• Resume objective to pinpoint your current successes, that are applicable to the field, and your vision for your career. Remember to state how you see yourself growing within this new career opportunity.
• Resume summary as an instrument to pinpoint what is most applicable and noteworthy form your professional profile. Keep your summary to be no more than five sentences long.

At the end of the day, the resume summary or objective is your golden opportunity to shine a light on your personality as a professional and the unique value of what it's like to work with you.

Get inspired with these office administrator resume examples:

Resume summaries for a office administrator job

• Seasoned Office Administrator with over 8 years of experience in managing multi-faceted clerical tasks in fast-paced environments. Known for streamlined organizational procedures, reducing inefficiencies, and implementing advanced proficiency in MS Office Suite. Successfully coordinated a company-wide transition to a new project management software leading to a 30% increase in productivity.
• Accomplished executive assistant transitioning into an Office Administrator role, bringing forth heightened organizational and management skills honed over a 10-year period. Expertise in scheduling, meticulous documentation, and boosting team efficiency, with a proven record of managing executive calendars leading to an optimal time-saving strategy adopted company-wide.
• Dynamic professional pivoting from a thriving career in retail management to Administrative Office management. Carries 6 years of ensuring top-notch customer service and inventory management, equipping me with a unique perspective on creating an inviting and efficient back-office atmosphere. Keen to apply a strong work ethic and learn technological tools essential for office administration.
• With 5 years of experience specializing in hospitality management, I possess a transferable skill set ideal for an Office Administrator position. My background includes managing teams, optimizing operational workflows, and ensuring stellar guest experiences. Eager to apply these skills to support administrative functions and foster a productive office environment.
• As a highly motivated individual with a passion for organizational excellence, I seek to leverage my strong interpersonal skills and a fresh perspective in an Office Administrator capacity. My aim is to contribute to an office setting where dynamic support and efficiency are paramount, and where I can grow and sharpen my administrative abilities.
• Eager to embark on a professional journey as an Office Administrator, I bring an energetic approach to team collaboration and project coordination. Without direct experience in administration, my objective is to utilize my quick learning abilities and strong communication skills to contribute positively to office operations and employee satisfaction.

More sections to ensure your office administrator resume stands out

If you're looking for additional ways to ensure your office administrator application gets noticed, then invest in supplementing your resume with extra sections, like:

• Publications;

These supplementary resume sections show your technical aptitude (with particular technologies and software) and your people skills (gained even outside of work).

Key takeaways

We've reached the end of our office administrator resume guide and hope this information has been useful. As a summary of our key points:

• Always assess the job advert for relevant requirements and integrate those buzzwords across various sections of your office administrator resume by presenting tangible metrics of success;
• Quantify your hard skills in your certificates and skills section, while your soft skills in your resume achievements section;
• Ensure you've added additional relevant experience items, such as extracurricular activities and projects you've participated in or led;
• Use both your resume experience and summary to focus on what matters the most to the role: including your technical, character, and cultural fit for the company.

Office Administrator resume examples

Explore additional office administrator resume samples and guides and see what works for your level of experience or role.

The Medical Office Administrator position arose from the healthcare sector, which explains why trends in healthcare can influence its functioning. When applying for Medical Office Administrator jobs, focus on these points:

• Highlight familiarity with healthcare systems, laws, and office procedures.
• Knowledge of HIPAA, medical terminology, Electronic Health Records (EHR) software, and patient privacy laws is essential.
• Familiarity with medical insurance, billing practices, and relevant laws would be a definite advantage.
• Showcase your skills in organizing medical and office records and ensuring compliance with regulations.

Don’t just list these skills; demonstrate how they have contributed to work efficiency, e.g., 'increased patient satisfaction by...', 'reduced paperwork through...' or so on, following the 'skill-action-result' pattern.

A Church Office Administrator's role includes communicating with church members and organizing events. It is beneficial to have experience with spiritual or community service, so mention any relevant experience you have. It’s also important to show good people skills as communicating and empathizing with various individuals is key in this role. Highlight your organizational abilities with specific examples like planning church events, handling finances or managing donations. Using a 'skill-action-result' format, such as 'improved community participation by organizing...' can effectively illustrate the positive impact you've had in previous roles.

The Practice Manager role is closely tied to the healthcare industry, thus changes here can impact the role significantly. Here are some tips to make your application for a Practice Manager role stand out:

Begin by highlighting your experience with healthcare practices and their management. Familiarity with medical practice management software like Cerner or Epic, financial management, and regulatory compliance is highly valuable. Ensure you mention relevant experience showing your aptitude in managing medical staff, coordinating patient services, and overseeing billing procedures. Highlight your skills in strategic planning, risk management, and problem-solving. Instead of merely listing these abilities, show how they helped improve practice operations. For example, 'enhanced patient experience by…', 'reduced operational costs through…' or so on. Stick to the 'skill-action-result' approach.

Looking to build your own Office Administrator resume?

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Office Administrator Resume Examples: Proven To Get You Hired In 2024

Jump to a template:

• Office Administrator
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• Office Manager

Get advice on each section of your resume:

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• Office Administrator Resume Tips

Office Administrator Resume Template

Download in google doc, word or pdf for free. designed to pass resume screening software in 2022., office administrator resume sample.

An office administrator ensures that an office runs smoothly. In this position, you will make sure all necessary supplies are available, maintain office files, coordinate meetings, support staff with events, organize payroll, etc. It is a very multipronged position so having a wide set of skills would be useful. Recruiters care most about your previous experience in a similar position and the tools and skills you have so make sure you spend extra time on these sections. Take a look at this successful resume sample.

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Recruiter Insight: Why this resume works in 2022

Tips to help you write your office administrator resume in 2024,    include any relevant certifications..

Certifications show recruiters that you are passionate about your profession and are willing to go the extra mile to improve your skill set. That drive and effort are very impressive to recruiters so if you have any administration-related certifications like this applicant has, make sure you include them in your resume.

   Find out what tools your prospective employer uses.

Recruiters will be looking closely to see if you have experience using the tools they use. You having experience in the tools they have means your transition into the job will be smoother. Research and find out what tools they use so you can make sure you have listed them. If you aren’t familiar with a specific tool, do a crash course on it before adding it to your resume.

An office administrator provides support with clerical duties in an organization. They arrange appointments and meetings, create presentations, keep track of office supplies, and place orders when needed. Office administrators ensure that colleagues follow compliance policies and assign each team member administrative tasks. As an office administrator, you must have problem-solving skills. A good way to highlight this in your resume is by mentioning previous challenges and how you addressed them.

   Emphasize your office management skills.

Even though it seems to be focused on clerical tasks, office administrators have a leadership role. They must oversee their colleagues' performance and ensure they follow corporate compliance, meet deadlines, and work within a budget. That’s why it is relevant to highlight your office management skills in your resume.

   Mention your ability to work with a large administrative team.

In this role, you will be interacting with numerous employees, and that can be overwhelming sometimes. However, a good office administrator knows how to be patient and has excellent interpersonal skills. In your resume, you can mention your experience working with multiple teams. This will help your future employer know that you are capable of team work.

Executive Assistant Resume Sample

Office manager resume sample.

As a hiring manager who has recruited for office administrator roles at companies like Google, Amazon, and Microsoft, I've reviewed thousands of resumes. In this article, I'll share insider tips on how to make your office administrator resume stand out. These tips are based on what I've seen work in real candidate resumes.

   Highlight your organizational skills

Office administrators are the glue that holds an office together. Your resume should showcase your ability to keep things running smoothly. Provide specific examples of how you've used your organizational skills to make an impact.

Compare these two examples:

• Organized files and documents
• Managed office supplies inventory

Instead, quantify your impact like this:

• Implemented a new filing system that reduced file retrieval time by 50%
• Managed office supplies inventory, reducing waste by 25% and saving the company $10,000 annually

   Showcase your technology skills

In today's digital age, office administrators need to be tech-savvy. Highlight your proficiency in relevant software and tools.

Don't just list the programs you know. Instead, give examples of how you've used them to streamline processes or improve efficiency. Like this:

• Created and managed a database using Microsoft Access to track employee training, resulting in 100% compliance with company requirements
• Utilized advanced features in Microsoft Excel to create dynamic reports, saving managers 5 hours per week

   Emphasize your communication abilities

Office administrators are often the first point of contact for clients, vendors, and employees. Your resume should demonstrate your strong communication skills.

Weak examples of communication skills:

• Answered phones and responded to emails
• Communicated with clients and vendors

Instead, highlight specific achievements that show the impact of your communication abilities:

• Handled a high volume of customer inquiries, consistently maintaining a 95% customer satisfaction rating
• Developed and delivered training materials to onboard 20 new hires, reducing time-to-productivity by 30%

   Show your problem-solving skills

Employers value office administrators who can think on their feet and solve problems independently. Use your resume to showcase times when you've successfully tackled challenges.

Identified a bottleneck in the invoice processing procedure. Implemented a new system that reduced processing time from 5 days to 2 days, ensuring 99% of invoices were paid on time.

Notice how this example doesn't just state the problem, but also quantifies the impact of the solution.

   Tailor your resume to the job description

One of the biggest mistakes I see in office administrator resumes is a generic, one-size-fits-all approach. To really catch a hiring manager's attention, customize your resume for each job application.

Here's how:

• Carefully review the job posting and note the key skills and requirements
• Make sure your resume highlights your most relevant qualifications for that specific role
• Use similar language as the job description, so the hiring manager can quickly see you're a match

For example, if a job posting emphasizes experience with event planning, make sure to include any related achievements:

• Coordinated 10+ large-scale corporate events annually, ranging from 50-500 attendees
• Managed event budgets of up to $50,000, consistently coming in under budget by 10%

   Highlight your industry-specific experience

While many office administrator skills are transferable, employers often prefer candidates with experience in their specific industry. If you have relevant industry experience, make sure it's prominent on your resume.

For example:

• Office administrator in a corporate setting
• Managed office operations for a mid-size company

Instead, highlight your industry-specific achievements:

• 5+ years of experience as an office administrator in the healthcare industry
• Managed office operations for a 500+ employee hospital, supporting 20 departments

If you're applying for a role in an industry where you don't have direct experience, look for ways to translate your skills. For instance, if you're applying for a job in a creative agency, highlight any experience you have with design software or managing creative projects.

Writing Your Office Administrator Resume: Section By Section

  summary.

A resume summary is a brief overview of your professional experience, skills, and achievements. While it's optional, it can be a valuable addition to your Office Administrator resume if you have extensive experience or are making a career change. It allows you to provide context and highlight your most relevant qualifications upfront. However, avoid using an objective statement, as it focuses on your goals rather than what you can offer the employer.

When crafting your summary, tailor it to the specific Office Administrator position you're applying for. Showcase your key strengths and accomplishments that align with the job requirements. Keep it concise and impactful, aiming for no more than 3-4 sentences.

To learn how to write an effective resume summary for your Office Administrator resume, or figure out if you need one, please read Office Administrator Resume Summary Examples , or Office Administrator Resume Objective Examples .

1. Highlight your office management expertise

In your Office Administrator resume summary, emphasize your experience and proficiency in managing office operations. Showcase your ability to streamline processes, coordinate tasks, and ensure a smooth-running workplace.

Avoid generic statements like:

• Experienced Office Administrator with a proven track record of success
• Hardworking and dedicated professional seeking an Office Administrator position

Instead, provide specific examples of your expertise:

• Skilled Office Administrator with 5+ years of experience optimizing office procedures and improving operational efficiency
• Detail-oriented Office Administrator adept at managing schedules, organizing files, and providing exceptional administrative support

2. Tailor your summary to the job description

When writing your Office Administrator resume summary, align it with the specific requirements and preferences outlined in the job description. Identify the key skills, qualifications, and experiences the employer is seeking and incorporate them into your summary.

For example, if the job description emphasizes proficiency in certain software or experience in a particular industry, highlight those aspects in your summary:

Experienced Office Administrator with a strong background in the legal industry. Proficient in managing client relations, organizing legal documents, and utilizing practice management software to enhance productivity.

By tailoring your summary to the job description, you demonstrate your fit for the specific Office Administrator role and increase your chances of catching the hiring manager's attention.

  Experience

Your work experience section is the heart of your resume. It's where you show hiring managers what you've accomplished in previous roles and how you can apply those skills to the office administrator position you're seeking. Here are some key tips to make this section shine:

1. Highlight relevant administrative skills

Showcase the office administrator skills you've developed in previous roles that are most relevant to the job you're applying for. This could include:

• Scheduling meetings and managing executive calendars
• Preparing reports and presentations
• Handling client inquiries and providing customer service
• Maintaining filing systems and databases

Scheduled meetings, travel, and conferences for a team of 12 executives while handling client inquiries and maintaining organized filing systems.

2. Quantify your impact with metrics

When possible, use numbers to quantify the impact and scope of your work. This helps hiring managers quickly grasp the extent of your responsibilities and achievements. For example:

• Processed an average of 50 invoices per week, ensuring on-time payments
• Managed travel arrangements for an office of 75 employees

In contrast, vague descriptions like this are less impactful:

• Responsible for invoice processing
• Improved filing system
• Booked travel for employees

3. Tailor your experience to the job description

Read the job posting carefully and mirror the language it uses when describing your own experience, as long as it accurately reflects your skills. If an office administrator job description mentions specific software, tools, or skills, highlight your experience with those in your work experience section.

Proficient in Microsoft Office Suite (Word, Excel, PowerPoint), Adobe Acrobat, and Salesforce CRM.

Avoid copying the job description word-for-word. Instead, aim to convey you have the right transferable skills and industry knowledge by focusing on the most relevant parts of your experience.

4. Show career progression and leadership

Hiring managers love to see a track record of increasing responsibility and leadership. If you've earned promotions or taken on higher-level duties in your past jobs, make that evident. For example:

Executive Assistant (2018-Present) Administrative Assistant (2016-2018) Acme Corporation - Promoted to Executive Assistant in 2018 to support CEO and CFO - Train and mentor team of 3 Administrative Assistants - Manage expense reports and budgets up to $50K

Even if your job title didn't change, you can still show growth by highlighting how you took on new challenges and responsibilities over time.

  Education

The education section of your office administrator resume should be concise and relevant to the job you're applying for. It's an opportunity to showcase your academic background and any specialized training or certifications you've earned. Here are some tips to help you craft a compelling education section:

1. Put education at the top if you're a recent graduate

If you've recently graduated or have limited work experience, place your education section at the top of your resume. This will draw attention to your academic achievements and relevant coursework.

Here's an example of how to list your education if you're a recent graduate:

Bachelor of Business Administration, XYZ University, City, State Graduation Date: May 2023 GPA: 3.8/4.0 Relevant Coursework: Office Management, Business Communication, Project Management, Microsoft Office Suite

2. Keep education brief for experienced office administrators

If you have several years of work experience as an office administrator, your education section should be brief and placed below your work history. Include your degree, university name, and graduation year.

Here's an example of a concise education section for an experienced professional:

Bachelor of Science in Business Administration ABC University, City, State Graduated: 2015

Avoid listing irrelevant or outdated information, such as:

• High school diploma (unless it's your highest level of education)
• Graduation dates more than 15 years ago
• Unrelated coursework or low GPAs

3. Include relevant certifications and training

Showcase any certifications or specialized training you've completed that are relevant to your role as an office administrator. This can include:

• Microsoft Office Specialist (MOS) certifications
• Project Management Professional (PMP) certification
• Certified Administrative Professional (CAP) designation
• Completion of relevant online courses or workshops

Here's an example of how to list certifications in your education section:

Certified Administrative Professional (CAP), International Association of Administrative Professionals, 2020 Microsoft Office Specialist (MOS) - Excel, Word, and PowerPoint, 2019

  Skills

The skills section is a critical part of your office administrator resume. It's where you showcase your qualifications and convince hiring managers that you have the right abilities for the job. In this section, we'll break down step-by-step how to write a skills section that will get you noticed.

1. List your top office administration skills

When writing your skills section, focus on the most important abilities for an office administrator role. These may include:

• Office software proficiency (Microsoft Office, Google Suite)
• Scheduling and calendar management
• Phone and email etiquette
• Filing and organization
• Basic bookkeeping

Tailor your skills to the specific job description when possible. Many companies use Applicant Tracking Systems (ATS) to scan resumes for relevant keywords, so including skills mentioned in the job ad can help your application get noticed.

2. Provide specific examples and proficiency levels

Rather than just listing a skill, provide context and specific examples of how you've used it. Indicate your level of proficiency as well. Here's an example of what to avoid:

Skills: Microsoft Office, scheduling, organization, email

Instead, quantify your skills and provide more detail like this:

Skills: Advanced proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint) Managed busy calendar for CEO, scheduling 10+ meetings per week Maintained organized filing system for 500+ client records Responded to 50+ customer emails daily with friendly, professional etiquette

3. Organize skills into categories

Grouping your skills into categories makes them easier for hiring managers to scan quickly. For an office administrator, potential categories could include:

• Office Software : Microsoft Office Suite (Word, Excel, PowerPoint), Google Suite, Adobe Acrobat
• Communication : Customer service, phone etiquette, email correspondence
• Organization : File management, calendar management, travel arrangements
• Bookkeeping : Invoicing, expense reporting, basic accounting

Aim for 3-4 categories with 3-5 skills each. This provides a good overview without overwhelming the reader.

Skills For Office Administrator Resumes

Here are examples of popular skills from Office Administrator job descriptions that you can include on your resume.

• Grant Writing
• Strategic Planning
• Office Administration
• Public Policy
• Community Outreach
• Contract Negotiation

Administration

• Leadership Development

Skills Word Cloud For Office Administrator Resumes

This word cloud highlights the important keywords that appear on Office Administrator job descriptions and resumes. The bigger the word, the more frequently it appears on job postings, and the more likely you should include it in your resume.

How to use these skills?

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Office Administrator Resumes

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12 Office Administrator Resume Examples for 2024

Crafting a strong office administrator resume means highlighting key skills and experience. In this article, find resume examples and focused tips that can help you show potential employers you're right for the job. Learn how to display organization, communication, and scheduling abilities effectively. As someone who has hired for this role, I'll guide you through creating a resume that showcases your ability to manage office duties with precision.

• 25 Aug 2024 - 1 new resume template (Senior Administrative Operations Manager) added
• 05 Aug 2024 - 1 new section (Show leadership and growth) added
• 22 Jul 2024 - 1 new resume template (Senior Administrative Assistant) added

  Next update scheduled for 15 Sep 2024

Here's what we see in top office administrator resumes.

Showing Impact With Numbers : You should show how you made a difference. Use numbers like 20% time savings , 15% budget reduction , 30% faster document processing , and 25% increase in scheduling efficiency .

Include Relevant Skills : Include skills you have that are in the job description. Some important ones are inventory management , bookkeeping , Microsoft Office , data entry , and CRM software . Choose the ones that fit you.

Technology Proficiency : Office admins need to know today's tools. Show you can use them. Say familiar with cloud storage , experience with project management software , knowledge of database systems .

use this maybe to have a resume upload button widget 1: yellow Here's a short quick tip / warning for people to include. If your symptoms get worse or do not improve after 1 day, go to a lower altitude if you can. Try to go around 300 to 1,000 metres lower.

widget 2: red / but not serious Here's a short quick tip / warning for people to include. If your symptoms get worse or do not improve after 1 day, go to a lower altitude if you can. Try to go around 300 to 1,000 metres lower.

helpful blue / but not serious Here's a short quick tip / warning for people to include. Here's a short quick tip / warning for people to include. Here's a short quick tip / warning for people to include. Here's a short quick tip / warning for people to include. Here's a short quick tip / warning for people to include. Here's a short quick tip / warning for people to include. Here's a short quick tip / warning for people to include.

Office Administrator Resume Sample

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Upload your resume now to get an unbiased assessment. You'll receive a score and specific feedback on how to improve your chances of landing interviews. This free tool helps you understand what hiring managers see when they review your application.

Where to place education

When you apply for an office administrator position, your resume can show your skills better if you organize it well. If you have years of work in administration or related jobs, mention this experience first. Only put education before experience if you just finished a strong program that is relevant, like business administration or office management courses. This shows why you were not working recently and highlights fresh skills. Simple and easy to understand is best.

If you are new to work, list your education first. It can be from any recent high school or college program that taught you about managing an office or related work. This helps the hiring manager see your potential quickly.

Show relevant software skills

In office administration, using software well is important. List software skills clearly on your resume. Include programs like Microsoft Office, any email system you know, and scheduling tools you use. This tells the hiring manager you can manage the office's daily tasks well.

It is also good to show you can learn new software quickly. If you learned a program fast in the past, mention this. It shows you are ready to keep learning as software changes.

Entry-Level Office Administrator Resume Sample

Ideal resume length.

For office administrator jobs, keep your resume short. Aim for one page. This is enough to show your most important skills and experience. If you worked for many years and have much to share, you can use two pages. But keep it to one page if you can.

Think about the space on the page. Use a clear layout so you can fit good information in a smaller space. If your resume is getting long, cut out old details that are not about office work, like past school projects or activities that are not about administration.

Office Administrator with HR Specialization Resume Sample

Highlight organizational skills.

An office administrator must organize well. On your resume, show times you organized well. Mention a team project you led or an event you planned. This shows you can handle lots of details and keep work in order.

Also, point out if you made a system to manage files or tasks better. This shows you think ahead and work to make the office run smoother. This skill is very useful for this job and helps you stand out.

Executive Office Administrator Resume Sample

Understanding resume screeners.

When you apply for a job as an office administrator, your resume may first be read by a computer program. These are called Applicant Tracking Systems (ATS). It is important to make your resume in a way that these systems can read it well.

Here are some tips to help your resume get noticed:

• Use clear job-related keywords such as 'scheduling', 'record keeping', 'customer service', and 'office management' to show your skills.
• Make sure your job titles and sections are easy to find and read. For example, use 'work experience' or 'skills' as headings.

Keep your resume format simple. Use a standard font and avoid images or fancy designs that the ATS might not understand. This will help ensure your skills and experience are seen by the hiring manager.

Administrative Office Manager Resume Sample

Make your skills relevant.

You need to show how your skills meet the job needs. Think about what office tasks you do well and how they help your current job. This helps the hiring manager see you are right for the job.

• Talk about office software you use, like Microsoft Office or Google Workspace .
• Show how you manage schedules or appointments, possibly using a specific tool like Microsoft Outlook .
• Mention times when you have organized events or handled office supplies.

Senior Office Coordinator Resume Sample

Common skills and tools.

When you are writing a resume for an office administrator role, including the right skills can make a big difference. Here are some common skills and tools you should consider:

• Microsoft Office - Include skills like Excel , Word , and Outlook . These are standard tools in most offices.
• Data entry - Many roles need you to enter data quickly and correctly.
• Calendar management - Scheduling and managing multiple calendars is key in many offices.
• Office equipment - Show that you can use printers , scanners , and copiers .
• Record keeping - Keeping accurate records is very important.
• QuickBooks - If you are applying to a role that involves finance, this skill can be very useful.
• Customer service - Many office roles need you to handle customer interactions.
• Travel arrangements - Organizing travel for managers or teams is a valuable skill.
• Project management software - Tools like Asana or Trello can show you can manage projects.
• Database management - Skills with tools like Access or other databases are useful.

Include these skills in your resume's skills section, and also show how you have used them in your job experience. This will help your resume get through applicant tracking systems (ATS) and catch the eye of hiring managers.

Operations Office Administrator Resume Sample

Show your leadership growth.

When you're applying for a position as an office admin, it's key to show that you've grown in your past roles. If you've been a leader or gotten a promotion, here's how you can share that.

• Include job titles that show progression. For example, if you started as an assistant and moved up to a coordinator, make that clear. Write 'Promoted from assistant to coordinator in less than a year' to show quick and recognized growth.
• Detail leadership tasks you've had. This could be something like 'Led a team of 5 in organizing company events, improving turnout by 30%.'

Even if you're not sure, think about times you were asked to oversee a project or guide a colleague. These are signs of trust and leadership. Show these in your resume to let hiring managers see your potential.

Office Administration Specialist Resume Sample

Quantify your achievements.

When you create your resume as an office administrator, it's important to show the clear impact of your work. By including numbers, you make your accomplishments more concrete and understandable. This helps hiring managers quickly see the value you can bring to their team.

Consider these common metrics:

• How much time you've saved the office by streamlining tasks. For example: 'Implemented a new filing system that reduced document retrieval time by 20% .'
• The amount of money saved through efficient supply management. You might say: 'Negotiated with vendors to cut office supply costs by $5,000 annually.'
• The percentage increase in scheduling efficiency. Perhaps: 'Revamped appointment scheduling, leading to a 35% reduction in overbooking.'
• Improvement in customer service response time. For instance: 'Developed a new inquiry routing system, decreasing response time by 25% .'

Think about tasks you have done that had measurable outcomes. Maybe you managed a number of projects or reduced the time to complete a task. Even if you're unsure of the exact numbers, you can often estimate. For example, if you know you helped reduce the time spent on administrative tasks, think about how many hours per week were saved and calculate an approximate percentage.

Senior Administrative Assistant Resume Sample

Show leadership and growth.

When you're applying for roles in office management, it's important to show your growth and ability to lead. If you've been promoted or taken on leadership tasks, here's how to highlight that.

• Include titles and dates to show career progression within a company. For example, 'Junior Office Assistant (Jan 2015 - Mar 2017) to Senior Office Assistant (Apr 2017 - Present)'.
• List any leadership roles, even temporary or project-based. This could look like 'Led a team of four in organizing the annual company-wide seminar'.

Think about times you have made decisions, guided others, or managed a project. These experiences show your ability to take charge and move up. Even if you're not sure if it counts as leadership, include it if it shows you've taken responsibility beyond your usual duties.

Senior Administrative Operations Manager Resume Sample

Tailored resumes for company size.

When you are looking to become an office administrator, how you present your skills on your resume should change based on the company size. For small companies and startups, they often value versatility and the capacity to wear multiple hats. Here, you might include phrases like 'flexible team player ready to take on varied tasks' or 'adept at managing diverse office duties in a dynamic environment.'

In contrast, large corporates like IBM or Wells Fargo often look for specialized skills and proven processes. Your resume could say 'experienced in maintaining efficient office systems in high-volume settings' or 'skilled in company-wide communication platforms and standard operating procedures.' Both small and large companies value good organization and communication, but emphasize your adaptability for smaller companies and your ability to scale processes for larger ones.

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Office Administrator Resume: Example and Writing Guide

When it comes to landing a job as an Office Administrator, having a well-crafted resume can make all the difference. The purpose of an Office Administrator resume is to showcase your skills, experience, and accomplishments in a clear and concise manner.

Purpose of an Office Administrator Resume

Your resume is your first opportunity to make a positive impression on a potential employer. It’s important to include all relevant information, such as your professional experience, education, and skills, in order to demonstrate why you are a qualified candidate for the job.

An Office Administrator resume should also highlight any achievements and accomplishments that demonstrate your ability to manage administrative tasks effectively. This could include managing budgets, organizing events, or implementing new systems or processes.

Importance of a Well-Written Office Administrator Resume

A well-written Office Administrator resume is crucial because it can set you apart from other applicants vying for the same job. It can also help you land an interview with a prospective employer.

A strong resume should be tailored to the specific job you are applying for and highlight your relevant experience and skills. It should also be easy to read, with clear headings and bullet points that highlight your achievements and accomplishments.

In today’s competitive job market, a well-crafted resume is more important than ever. By taking the time to create a compelling Office Administrator resume, you can increase your chances of landing the job of your dreams.

Office Administrator Resume Format

When it comes to creating an impressive Office Administrator resume, the format you use can greatly affect its quality and effectiveness. Here are the top three resume formats you can consider:

A. The Chronological Resume Format

The Chronological Resume Format is the most commonly used format in the job market. It is particularly useful for Office Administrator positions, as it presents your professional experience in a structured, chronological order. This format highlights your work history, listing your past job positions and responsibilities from most recent to oldest.

Using this format, you will want to include clear headings such as “Professional Experience”, “Education”, and “Skills” to make your resume easy to navigate. This format is best for those who have a lot of relevant work experience in the Office Administrator field, as it allows them to showcase their growth and consistent dedication over the years.

B. The Functional Resume Format

The Functional Resume Format can be used by those who lack the work experience needed to create a Chronological resume. In this format, you will emphasize your functional skills and experience rather than listing jobs in reverse chronological order. This format is beneficial if you have transferable skills that help you excel in your Office Administrator role, but they were not all acquired in a work setting.

This format is organized into sections, such as “Skills” and “Professional Experience,” but your work experience is listed in a brief summary at the bottom of the resume. While this format is not as widely used as the Chronological Resume Format, it can be excellent for individuals in a career transition, or those returning to the workforce after a break.

C. The Combination Resume Format

The Combination Resume Format combines elements of both the Chronological and Functional Resume Format. This format works best for those who have some relevant work experience but have also acquired skills in non-work settings. For example, you might have office administration skills from volunteering or from a hobby that you’d like to include.

Using this format, your resume will start with a summary of your professional experience and qualifications, followed by a section that highlights your most relevant skills. Then, you will list your past job positions, in reverse chronological order, with a focus on how each position developed your professional skills. This format is excellent for individuals looking to showcase both their work experience and unique skill set.

Ultimately, the format you choose for your Office Administrator resume will depend on your specific work experience, skill set, and career goals. No matter which format you choose, ensure that your resume is easy to read, highlights your most relevant qualifications, and is free of errors or inconsistencies. A professional, well-organized resume is key to impressing potential employers and landing your dream Office Administrator position.

Office Administrator Resume Sections

When crafting your office administrator resume, it’s important to include key sections that highlight your skills, experience, and qualifications. Here is a breakdown of the essential sections you should include:

A. Contact Information

The first section of your resume should include your name, phone number, email address, and current location. You want to make it easy for potential employers to get in touch with you, so triple check that your contact information is accurate before submitting your resume.

B. Professional Summary

After your contact information, you should include a professional summary that grabs the reader’s attention and provides a snapshot of your skills and experience. This section should be concise but impactful, highlighting your strengths and what makes you a great fit for the role.

C. Skills Section

The skills section is where you can showcase your relevant experience and qualifications. Be sure to list any technical skills, software programs you’re proficient in, and any industry-specific knowledge you have that is relevant to the position.

D. Work Experience

The work experience section is where you can go into detail about your previous job responsibilities and achievements. Use bullet points to highlight your contributions to the organizations you worked for, and be sure to quantify your accomplishments whenever possible.

E. Education Section

In the education section, include any relevant degrees or vocational training you have completed. If you’ve earned any industry-specific certifications or licenses, include those as well.

F. Certifications and Licenses

If you have any certifications or licenses that are relevant to the role, include them in a separate section. This can demonstrate your commitment to ongoing learning and professional development.

G. Awards and Recognition

If you have received any awards or recognition for your work, include them in a separate section. This can help demonstrate your dedication to your job and your ability to excel in your field.

H. Volunteer Experience

Finally, don’t forget to include any relevant volunteer experience. This can demonstrate your commitment to your community and highlight skills that are transferrable to the workplace.

The key sections of an office administrator resume include contact information, a professional summary, a skills section, work experience, education, certifications and licenses, awards and recognition, and volunteer experience. By highlighting your relevant skills and experience in each of these sections, you can make a strong case for why you’re the best candidate for the job.

Writing Tips for an Effective Office Administrator Resume

As you prepare your resume for a role as an office administrator, you should not only focus on crafting a compelling summary and listing your work history but also take some additional steps to make it as effective as possible. Here are some writing tips that will help you stand out among applicants in this highly competitive field.

A. Tailor Your Office Administrator Resume to the Job Description

One of the most important tips for creating an effective office administrator resume is to tailor it to the specific job description. A job description will often contain specific requirements, skills, and qualifications necessary for the position. By tailoring your resume to fit the particular job description, you’ll be better able to demonstrate how you are the ideal candidate for the role.

Make sure to carefully read through each requirement in the job description, and then match your qualifications and background to the needs of the job. Focus on highlighting your skills and expertise that are directly relevant to the responsibilities of the office administrator role. This will help you make a stronger case for your candidacy and show the employer that you are the perfect fit.

B. Use Strong Action Verbs in Your Work and Accomplishment Statements

Using strong action verbs in your work and accomplishment statements helps to demonstrate your capabilities in a more compelling way, and also makes your resume appear more energetic and enthusiastic. Instead of using passive language or simply stating your responsibilities, try to use active descriptors in your statements.

For instance, instead of simply saying “Managed administrative tasks,” use a stronger phrase like “Effectively oversaw and streamlined office procedures.” These stronger statements help to communicate your abilities and make your resume more engaging to read.

C. Quantify Your Accomplishments with Numbers and Metrics

Using specific numbers and metrics to demonstrate your accomplishments can help to make your resume much more persuasive to employers. Whenever possible, include quantifiable details and statistics to demonstrate the impact that you’ve had in previous roles.

For example, instead of simply stating that you “Handled communication with clients,” try adding a stat like “Effectively managed communications with 50+ clients per week.” showcasing your ability to handle a high volume of work.

D. Highlight Your Soft Skills

Office administrators require a range of technical skills, but also require advanced soft skills to succeed in their role. Soft skills include qualities like communication, problem-solving, flexibility, and teamwork, among others. Your resume should focus on highlighting these skills, as they can be more valuable than simple technical skills in an office environment.

Use Examples Of how you have exemplified these soft skills or relevant volunteer work experience. Soft skills can be hard to quantify, but it is important to highlight your abilities in this area, as it can help you stand out from other candidates.

Crafting an effective office administrator resume requires careful attention to detail, a strong focus on relevant skills, and the use of persuasive language that demonstrates your capabilities.

Example Office Administrator Resumes

Looking for examples on how to create an effective Office Administrator resume? Here are three samples to guide you:

Sample Office Administrator Resume 1

Summary:  This resume highlights a combination of relevant skills and work experience.

Experience:

• 5 years of experience as an Office Administrator with proven success in coordinating office activities
• Managed daily administrative tasks, such as data entry, record management, and document preparation
• Successfully implemented new office procedures, increasing efficiency by 30%
• Organized company events, including annual retreats and holiday parties
• Strong communication and problem-solving skills
• Accustomed to handling confidential information
• Proficient in Microsoft Office Suite, Trello, and Jira

Sample Office Administrator Resume 2

Summary:  This resume emphasizes the candidate’s strong organizational and leadership abilities.

• 7 years of experience as an Office Administrator focused on project and team management
• Served as liaison between senior leadership and cross-functional teams
• Managed administrative operations such as scheduling, billing, and expenses
• Coordinated successful product launches and cross-departmental initiatives
• Excellent communication and leadership skills
• Proficient in Salesforce CRM and Google Suite
• Knowledgeable in project management methodologies such as Agile and Scrum

Example Office Administrator Resume with No Experience

Summary:  This resume showcases a combination of relevant coursework and transferable skills.

• Bachelor’s degree in Business Administration with a focus on Operations Management
• Coursework in project management, finance, and human resources
• Completed an internship in a non-profit organization where I organized fundraising and marketing campaigns
• Participated in a case competition, analyzing and presenting operations strategies
• Strong organizational and time-management abilities
• Proficient in Microsoft Office Suite and Google Suite
• Excellent problem-solving and communication skills

Remember, even if you have no prior experience as an Office Administrator, highlighting relevant coursework, transferable skills, and internships can showcase your potential as a candidate. Use these examples as a guide and tailor your resume to the specific position you’re applying for.

Common Office Administrator Resume Mistakes to Avoid

When it comes to creating an effective office administrator resume, there are several common mistakes that candidates should avoid. A well-crafted resume should highlight the candidate’s skills and achievements while also being concise and easy to read. The following are some of the most common mistakes that office administrators make when creating their resumes:

A. Including Irrelevant Information

One of the biggest mistakes that office administrators make when crafting their resumes is including irrelevant information. This can include personal details, such as age or marital status, as well as irrelevant work experience or skills. It is important to remember that a resume is a marketing tool designed to highlight the candidate’s qualifications for the position. Including information that is not relevant to the job can be distracting and may turn off potential employers.

To avoid including irrelevant information in your resume, focus on the skills and experience that are most relevant to the job. Review the job description and tailor your resume to highlight the qualifications that the employer is looking for. If you have experience or skills that are not directly related to the job, consider leaving them off your resume or mentioning them only briefly.

B. Focusing Too Much on Duties and Responsibilities

Another common mistake that office administrators make is focusing too much on their duties and responsibilities rather than their achievements. While it is important to list your job duties, employers are more interested in seeing what you have accomplished in your previous roles. This can include improvements you made to office procedures, cost savings you implemented, or successful projects you managed.

To avoid focusing too much on your duties and responsibilities, include specific examples of your achievements in each role. Use numbers and statistics to demonstrate the impact of your work, such as “increased efficiency by 20% through streamlining office procedures.”

C. Neglecting Formatting and Design

The formatting and design of your resume can have a significant impact on how it is received by potential employers. Neglecting these factors can make your resume difficult to read and unprofessional-looking. Common mistakes include using unprofessional fonts and colors, failing to use consistent formatting throughout the document, and including too much text.

To create a visually appealing and easy-to-read resume, use a clean and professional font, such as Arial or Times New Roman. Use headings and bullet points to break up the text and make it easier to scan. Be consistent in your use of formatting, such as alignment and spacing. Finally, be mindful of the overall length of your resume – aim for one to two pages at most.

D. Failing to Proofread for Errors and Typos

Finally, a common mistake that office administrators make when creating their resumes is failing to proofread for errors and typos. A resume that is riddled with mistakes can make a poor impression on potential employers and may cost you the job.

To avoid this mistake, take the time to thoroughly proofread your resume for spelling and grammar errors as well as typos.

How to Tailor Your Office Administrator Resume to Different Industries

As an office administrator, you may find that your resume needs to be tweaked to target specific industries. This is because different industries have different expectations when it comes to the skills and knowledge required to be an effective office administrator.

Below are some tips for tailoring your office administrator resume to the healthcare, IT, and legal industries:

A. Office Administrator Resume for Healthcare Industry

When creating a resume for a position in the healthcare industry, it’s important to highlight your knowledge of medical terminology, HIPAA compliance, and patient care procedures. Some key skills and qualifications to mention include:

• Knowledge of medical terminology and insurance billing procedures.
• Familiarity with HIPAA regulations and how they apply to office administration.
• Understanding of patient care procedures, such as scheduling appointments, managing medical records, and coordinating with healthcare providers.

In addition to your technical skills, it’s also important to emphasize your soft skills, such as communication, problem-solving, and attention to detail. These skills are crucial in a healthcare setting where accuracy and effective communication can make a big difference in patient outcomes.

B. Office Administrator Resume for IT Industry

If you’re looking for a position in the IT industry, your office administrator resume should highlight your skills and knowledge related to software and hardware systems, as well as project management and team collaboration. Some key skills and qualifications to mention include:

• Proficiency in Microsoft Office and other industry-specific software programs.
• Familiarity with different hardware and software systems used in the IT industry.
• Experience with project management and team collaboration tools.

In addition to these technical skills, it’s important to emphasize soft skills that are highly valued in the IT industry, such as analytical thinking, problem-solving, and teamwork.

C. Office Administrator Resume for Legal Industry

Finally, if you’re targeting the legal industry, your office administrator resume should emphasize your knowledge of legal terminology, document management, and court procedures. Some key skills and qualifications to mention include:

• Understanding of legal terminology and document management procedures.
• Familiarity with court procedures, such as filing and serving documents.
• Experience with legal research and writing.

In addition to these technical skills, it’s important to highlight your soft skills, such as attention to detail, organization, and communication. These skills are highly valued in a legal setting where accuracy and efficiency can make a big difference in the outcome of a case.

Tailoring your office administrator resume to different industries is an important step in securing a job in your target field. By highlighting the skills and qualifications that are most relevant to the industry, you can demonstrate your value as an office administrator and increase your chances of landing your dream job.

Cover Letters for Office Administrator Resumes

If you’re looking to land a job as an office administrator, it’s important to make sure your resume and cover letter stand out from the crowd. While the resume is meant to showcase your skills and experience, the cover letter is your chance to show a bit of your personality and explain why you’re the perfect fit for the job.

A. Purpose of a Cover Letter

The purpose of a cover letter for an office administrator position is to introduce yourself and highlight your qualifications. You want to grab the attention of the hiring manager and make them want to read your resume. A cover letter is also an opportunity to explain how your skills and experience align with the job requirements, and why you’re the best candidate for the position.

B. Writing Tips for an Effective Cover Letter

When it comes to writing an effective cover letter for an office administrator position, there are a few things you should keep in mind:

Personalize your letter: Address the letter to the hiring manager by name, and make sure to mention the specific job you’re applying for.

Highlight your qualifications: Use your cover letter to expand on your resume and highlight your most relevant qualifications and experience.

Show your personality: A cover letter is a chance to show a bit of your personality and explain what makes you unique.

Keep it concise: Your cover letter should be no more than one page, and should be easy to read and understand.

C. Example Cover Letter for Office Administrator Position

Dear Hiring Manager,

I am excited to apply for the Office Administrator position at XYZ Company. As someone with over five years of experience working in office administration, I am confident in my ability to excel in this role.

Throughout my career, I have developed strong organizational and communication skills, which I believe are essential for success in an office administration role. Additionally, I am highly proficient in Microsoft Office Suite and am experienced in managing complex calendars and scheduling appointments.

One of the reasons I am drawn to your company is your commitment to fostering a collaborative and inclusive work environment. I am passionate about creating a positive and supportive workplace culture, and I believe my skills and experience would be an asset to your team.

Thank you for considering my application. I would welcome the opportunity to further discuss my qualifications in an interview.

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Office Administrator Resume With Samples & Examples

• Resume Format
• May 13, 2024
• Administrative

Office Administrator Resume : As an office administrator, your resume is a crucial tool in showcasing your skills and experience to potential employers. A well-crafted resume can make all the difference in landing your dream job. In this blog post, we will provide you with a comprehensive guide on how to create an impressive office administrator resume.

Starting with the objective section, your resume should clearly state your career goals and what you hope to achieve in your role as an office administrator. This section should be concise and tailored to the specific job you are applying for.

Next, the summary section should highlight your key qualifications and experience in a few short sentences. This is your chance to grab the employer’s attention and make them want to learn more about you.

In the education section, list your relevant degrees and certifications that make you a qualified candidate for the position. Additionally, include any relevant skills, experience, certifications, awards, and achievements that set you apart from other candidates.

To help you get started, we have included a free template with examples of each section to guide you in creating a standout office administrator resume.

Office Administrator Resume Sample

Logan Office Administrator Phone:(312) 555-4567 Email: [email protected] Address: 1919 Cedar Lane, Hillcrest, TX 12345

Dedicated and detail-oriented Office Administrator with over 5 years of experience supporting executive teams and managing office operations. Proficient in coordinating meetings, managing calendars, and handling administrative tasks. Skilled in Microsoft Office Suite and excellent communication skills. Known for maintaining a professional and organized office environment.

Office Administrator XYZ Company, New York, NY January 2017 – Present

– Manage office operations including answering phones, scheduling appointments, and handling correspondence – Coordinate meetings and events, including booking venues, sending invitations, and preparing materials – Maintain office supplies inventory and place orders as needed – Assist with payroll processing and employee onboarding – Handle confidential information with discretion and ensure compliance with data protection regulations – Collaborate with other departments to streamline processes and improve efficiency – Provide administrative support to senior management team, including preparing reports and presentations – Train new office staff on company policies and procedures

Bachelor of Arts in Business Administration University of California, Los Angeles Los Angeles, CA 2015-2019

Relevant coursework: – Business Communication – Financial Accounting – Marketing Principles – Organizational Behavior

Associate Degree in Office Administration Los Angeles City College Los Angeles, CA 2013-2015

Relevant coursework: – Office Management – Business Writing – Records Management – Computer Applications

– Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) – Excellent organizational and time management skills – Strong communication and interpersonal abilities – Ability to prioritize tasks and meet deadlines – Experience with office equipment such as printers, scanners, and fax machines – Knowledge of basic accounting principles – Familiarity with office software and database management – Ability to work independently and as part of a team – Detail-oriented and able to maintain accurate records – Strong problem-solving skills and ability to handle multiple tasks simultaneously

Certifications

– Certified Administrative Professional (CAP) – International Association of Administrative Professionals, 2018 – Microsoft Office Specialist (MOS) – Microsoft, 2017 – Professional in Human Resources (PHR) – HR Certification Institute, 2016

Awards & Achievements

– Employee of the Month, XYZ Company, June 2019 – Successfully implemented new filing system, resulting in a 20% increase in efficiency – Received Certificate of Excellence for outstanding performance in administrative duties – Recognized for exceptional customer service skills by receiving positive feedback from clients – Completed advanced training in Microsoft Office Suite, enhancing productivity and workflow efficiency

Amanda Taylor – Director – OPQ Solutions – (111) 222-3333 – [email protected]

Office Administrator Resume Objective – Examples

1. Seeking a challenging Office Administrator position where I can utilize my organizational skills and attention to detail to effectively manage office operations and support staff members. 2. To secure an Office Administrator role in a dynamic company where I can contribute my strong communication and problem-solving skills to streamline administrative processes and enhance overall efficiency. 3. Looking for an Office Administrator position that will allow me to leverage my extensive experience in office management, budgeting, and project coordination to support the organization’s goals and objectives. 4. To obtain a position as an Office Administrator in a fast-paced environment where I can apply my multitasking abilities and strong leadership skills to ensure smooth operations and foster a positive work environment. 5. Seeking an Office Administrator role that will enable me to utilize my proficiency in Microsoft Office applications, calendar management, and record-keeping to facilitate seamless office operations and support the team in achieving their objectives.

Office Administrator Resume Description Examples

1. Managed office operations including scheduling appointments, coordinating meetings, and handling correspondence. 2. Oversaw office budget and expenses, ensuring cost-effective solutions were implemented. 3. Maintained office supplies inventory and ordered supplies as needed. 4. Provided administrative support to staff members, including preparing documents, filing, and data entry. 5. Assisted with HR functions such as onboarding new employees, managing employee records, and coordinating training sessions.

Action Verbs to Use in Office Administrator Resume

1. Managed: Oversaw daily operations and tasks within the office, ensuring efficiency and productivity. 2. Coordinated: Organized schedules, meetings, and events to facilitate smooth communication and collaboration. 3. Implemented: Introduced new systems, processes, or procedures to improve office functionality and effectiveness. 4. Oversaw: Supervised staff members and delegated responsibilities to ensure all tasks were completed accurately and on time. 5. Communicated: Interacted with clients, vendors, and colleagues to address inquiries, provide information, and maintain positive relationships. 6. Organized: Maintained filing systems, records, and documentation to keep information easily accessible and up-to-date. 7. Resolved: Addressed and resolved conflicts, issues, or concerns that arose within the office environment. 8. Streamlined: Simplified workflows, eliminated redundancies, and optimized processes to enhance overall efficiency.

Mistakes to Avoid in Office Administrator Resume

1. Using a generic resume template: Avoid using a generic resume template as it may not effectively showcase your unique skills and qualifications as an office administrator. Instead, create a customized resume that highlights your specific experience and accomplishments.

2. Failing to tailor your resume to the job: Make sure to customize your resume for each job application by highlighting relevant skills and experience that align with the job requirements. This will show employers that you are a good fit for the position.

3. Including irrelevant information: Avoid including irrelevant information on your resume, such as unrelated work experience or hobbies. Focus on highlighting your office administration skills and experience that are most relevant to the job you are applying for.

4. Using vague language: Be specific when describing your accomplishments and responsibilities in previous roles. Avoid using vague language that does not clearly demonstrate your skills and achievements as an office administrator.

5. Neglecting to proofread: Always proofread your resume carefully to ensure there are no typos or grammatical errors. A well-written and error-free resume will make a positive impression on employers.

6. Not including keywords: Many employers use applicant tracking systems to screen resumes for specific keywords. Make sure to include relevant keywords from the job description in your resume to increase your chances of getting noticed by employers.

7. Failing to highlight achievements: Don’t just list your job duties on your resume – make sure to also highlight your achievements and accomplishments as an office administrator. This will demonstrate your value to potential employers and set you apart from other candidates.

FAQs – Office Administrator Resume

What software programs are you proficient in as an office administrator.

As an office administrator, I am proficient in a variety of software programs that are essential for managing daily operations. Some of the programs I am skilled in include Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), Google Suite (Docs, Sheets, Slides, Gmail), QuickBooks for financial management, and various project management tools such as Trello or Asana. I am also comfortable using database management software like Salesforce or HubSpot for maintaining and organizing important data. Overall, my proficiency in these software programs allows me to efficiently handle administrative tasks and support the smooth functioning of the office.

How do you prioritize and manage multiple tasks and deadlines in a fast-paced office environment?

In a fast-paced office environment, prioritizing and managing multiple tasks and deadlines is essential to staying organized and efficient. One effective strategy is to create a to-do list or task list, outlining all the tasks that need to be completed and their respective deadlines. It is important to prioritize tasks based on their urgency and importance, focusing on completing high-priority tasks first. Breaking down larger tasks into smaller, more manageable steps can also help in staying on track and meeting deadlines. Additionally, utilizing tools such as calendars, task management apps, and setting reminders can help in staying organized and ensuring that deadlines are met. Communication with colleagues and supervisors about workload and deadlines can also be beneficial in managing expectations and seeking support when needed. Overall, staying organized, prioritizing tasks, and effectively managing time are key strategies for successfully handling multiple tasks and deadlines in a fast-paced office environment.

Can you provide examples of your experience in coordinating meetings, events, and travel arrangements?

Yes, I have extensive experience in coordinating meetings, events, and travel arrangements. In my previous role as an executive assistant, I was responsible for organizing and scheduling meetings for senior management, including booking conference rooms, sending out meeting invitations, and preparing meeting agendas. I also have experience in planning and executing corporate events, such as team-building activities and company retreats. Additionally, I have managed travel arrangements for executives, including booking flights, hotels, and ground transportation. My attention to detail and strong organizational skills have allowed me to successfully coordinate these various tasks and ensure that all events and travel plans run smoothly.

How do you handle confidential information and maintain a high level of professionalism in the workplace?

Handling confidential information and maintaining professionalism in the workplace is crucial for maintaining trust and integrity within the organization. To ensure confidentiality, I always follow company policies and procedures regarding the handling of sensitive information. This includes keeping documents secure, using password-protected systems, and only sharing information on a need-to-know basis.

In terms of professionalism, I always strive to conduct myself in a respectful and ethical manner. This includes being punctual, dressing appropriately, and communicating effectively with colleagues and clients. I also make sure to maintain a positive attitude and work well with others, even in challenging situations. Overall, I believe that by being mindful of confidentiality and professionalism, I can contribute to a positive and productive work environment.

What strategies do you use to improve office efficiency and streamline administrative processes?

To improve office efficiency and streamline administrative processes, we implement several strategies. Firstly, we prioritize clear communication and set clear expectations for tasks and deadlines. This helps to avoid misunderstandings and delays. Secondly, we utilize technology and automation tools to streamline repetitive tasks and reduce manual errors. This includes using project management software, cloud storage, and digital filing systems. Thirdly, we regularly review and update our processes to identify inefficiencies and make necessary improvements. We also encourage collaboration and teamwork among staff members to ensure tasks are completed efficiently. Overall, by implementing these strategies, we are able to enhance productivity, reduce costs, and improve overall office operations.

In conclusion, a well-crafted Office Administrator resume is essential for showcasing your skills and experience to potential employers. By including a strong objective, summary, education, skills, experience, certification, awards, and achievements sections, you can effectively highlight your qualifications and stand out from other candidates. Utilize the free template provided to create a professional and polished resume that will help you land your dream job as an Office Administrator. Good luck!

Related Administrative Role Resumes:

Resume Tips

Choose the right format.

Select a resume format that best showcases your skills and experience. Common formats include chronological, functional, and combination resumes.

Tailor Your Resume

Customize your resume for each job application by highlighting relevant skills and experiences that match the job description.

Focus on Key Sections

Include essential sections such as contact information, professional summary or objective, work experience, education, skills, and relevant certifications.

Use Clear and Concise Language

Be concise and use action verbs to describe your accomplishments and responsibilities in each job role.

Quantify Achievements

Whenever possible, quantify your achievements with numbers or percentages to demonstrate your impact in previous roles.

Highlight Transferable Skills

Emphasize transferable skills that are relevant to the job you're applying for, such as communication, problem-solving, and leadership skills.

Prioritize Readability

Ensure your resume is easy to read by using a clean and professional font, adequate white space, and bullet points for listing information.

Proofread Carefully

Avoid spelling and grammar errors by proofreading your resume multiple times or asking a trusted friend or colleague to review it.

Keep it Updated

Regularly update your resume with new experiences, skills, and accomplishments to reflect your most current qualifications.

Seek Feedback

Consider seeking feedback from career advisors, mentors, or professionals in your industry to improve your resume further.

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• Office Administrator Resume Example

Resume Examples

• Common Tasks & Responsibilities
• Top Hard & Soft Skills
• Action Verbs & Keywords
• Resume FAQs
• Similar Resumes

Common Responsibilities Listed on Office Administrator Resumes:

Speed up your writing process with the AI-Powered Resume Builder . Generate tailored achievements in seconds for every role you apply to. Try it for free.

Office Administrator Resume Example:

• Developed and implemented a new filing system, resulting in a 30% reduction in time spent searching for documents and improving overall office efficiency.
• Created and delivered a training program for new employees on office policies and procedures, resulting in a 25% decrease in onboarding time and an increase in employee satisfaction.
• Managed the office budget and reconciled invoices, saving the company $10,000 annually through negotiating better rates with vendors and identifying cost-saving opportunities.
• Successfully planned and executed a company-wide event, coordinating with vendors and stakeholders to ensure a seamless experience for attendees and resulting in a 15% increase in employee engagement.
• Implemented a new system for tracking office supplies and equipment, reducing waste and saving the company $5,000 annually.
• Developed and maintained relationships with key stakeholders, including clients and vendors, resulting in improved communication and a 20% increase in business opportunities.
• Managed the scheduling and coordination of meetings and appointments for a team of 20, resulting in a 40% increase in productivity and a 25% decrease in scheduling conflicts.
• Created and delivered presentations for senior leadership, resulting in a 10% increase in funding for office initiatives.
• Developed and implemented new office policies and procedures, resulting in a 20% increase in efficiency and a 15% decrease in errors.
• Time management
• Organizational skills
• Budget management
• Vendor negotiation
• Process improvement
• Training and onboarding
• Event planning
• Inventory management
• Relationship building
• Scheduling and coordination
• Presentation skills
• Policy development
• Problem-solving
• Attention to detail
• Communication skills

Top Skills & Keywords for Office Administrator Resumes:

Hard skills, soft skills, resume action verbs for office administrators:, build a office administrator resume with ai.

Resume FAQs for Office Administrators:

How long should i make my office administrator resume, what is the best way to format a office administrator resume, which keywords are important to highlight in a office administrator resume, how should i write my resume if i have no experience as a office administrator, compare your office administrator resume to a job description:.

• Identify opportunities to further tailor your resume to the Office Administrator job
• Improve your keyword usage to align your experience and skills with the position
• Uncover and address potential gaps in your resume that may be important to the hiring manager

Complete the steps below to generate your free resume analysis.

Related Resumes for Office Administrators:

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Tips for office & administration resumes, 1. administrative & office support job duties.

Administrative and Office Support roles are found in virtually every industry on the planet and in small, medium, and corporate organizations. The military and federal government are of the largest employers of Office and Administration Staff.

Saturate your job description with relevant industry jargon, buzzwords, trending terminology, and use the job advertisement as your guide when choosing what job duties to add.

Handling email correspondence, coordinating calendars, printing documentation for meetings, ordering stationery, maintaining office equipment, and organizing events, are examples of duties to add to your resume.

2. Language, Tone of Voice, Formatting

The aim is to tell, not sell. Keep your resume authentic and avoid stereotyped personal traits such as hardworking, adaptable, dedicated, or overselling your skills with too many personal adjectives. When using specific buzzwords even when the acronyms are well-known, rather include the full descriptive term with the acronym in parentheses next to it. Keep the tone of voice simple but professional, providing an honest recollection of who you are as a person, what your professional qualities are, and your motivation for changing jobs.

Bullet points are great to keep job descriptions and skills organized, and fonts like Arial or Sans Serif are the easiest to read.

3. Creating a Career Summary

Customizing a career summary for each application is the best way to go. Your career synopsis should include a powerful self-describing word with your job title, two to three special core competencies of value, years of experience, industries you have worked in, and most recent academic credentials, courses completed, or diplomas obtained. Make your summary stand out, by using a larger font type, center the paragraph, and bold it in black or dark gray colors.

4. Education & Training Requirements

For Office and Administration roles, a High School diploma is typically the sole requirement, but some job openings may need additional post-school certifications. List them with the institution, qualification name, and completion dates.

Don’t forget to add the qualifications you are currently busy completing. Please don't hesitate to include the short courses, workshops, and in-house training you have received to increase resume credibility. If you are applying for management roles, and Associates's degree or Bachelor’s would be to your advantage.

5. Office and Administration Skills to Highlight

Email Platforms, Diary Management, CRM Software, Travel Arrangements, Taking Minutes, Order Office Equipment, Drafting Responses, Handling Responses, Distributing Messages, Proofread Documentation, Organizing Office Events, Managing Petty Cash, Accounting Management Software, Document Management Tools. Reporting, Problem Solving, Resourceful

6. Salary Range

The average salary for junior to mid-level roles is between $13 per hour and $30 per hour depending on years of experience. Managers can expect to earn on average $79 595 per year.

Nothing Found

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Administrator, Office Resume Samples

The guide to resume tailoring.

Guide the recruiter to the conclusion that you are the best candidate for the administrator, office job. It’s actually very simple. Tailor your resume by picking relevant responsibilities from the examples below and then add your accomplishments. This way, you can position yourself in the best way to get hired.

Craft your perfect resume by picking job responsibilities written by professional recruiters

Pick from the thousands of curated job responsibilities used by the leading companies, tailor your resume & cover letter with wording that best fits for each job you apply.

Create a Resume in Minutes with Professional Resume Templates

• Under direct supervision, manages delivery and quality performance, cost and inventory management, and customer satisfaction for established suppliers
• Actively uses continuous improvement tools to improve HS&E, quality, delivery, financial performance, employee engagement, and customer satisfaction
• Performs manual work order completions
• Assist with maintaining the file storage room, and perform record keeping of closed client accounts in Excel
• Administer, manage and maintain Canaccord Genuity’s client marketing and prospecting database (Salesforce CRM)
• Works to maximize production capacity in accordance with production and master schedules
• Support the functionalities of Canaccord Genuity’s Dataphile KYC (Know Your Client) System to assist users with various queries and reports
• Participate in activities designed to improve customer satisfaction and business performance
• Work with HQ security manager for all H&S initiatives
• Work with HQ security manager to issue access cards
• Manages conference room bookings, loaner equipment (remote controls, adaptors, headphones, etc.) distribution
• Manages card key and/or photo ID system for building and grant access to employees during events
• Provide administrative support to teams within the Cork Office and the wider EMEA leadership team
• Work with PCC’s IT group and be the prime for IT related initiatives and issues
• Assist Korea CVP to maximize work schedule, which includes
• Promote teamwork and value-added ideas to management and administrative staff
• Research, develop and present findings to department management staff independently or as requested
• Provides administrative support to federal supervisor and assists with the office operations
• Manage internal meetings, including scheduled one on ones with various individuals, regular meetings, regular conference calls and reports
• Create, edit, and maintain electronic and written communication
• Performs administrative research, support, and analytical duties, variety of liaison activity
• Candidate should have a personable and professional phone demeanor; ability to speak clearly, professionally and with decorum
• Be computer literate with excellent experience of MS Office. Excellent Word, Excel and Powerpoint are essential
• Demonstrated ability to work with high-level contacts inside and outside the company
• Be capable working well with others – including International or US interfaces and or senior Government agencies
• Have excellent telephone skills and be precise when taking messages. Follow-up is critical
• Excellent communication skills; both verbal and written communication
• Ability to handle multiple priorities
• PeopleSoft Expense proficiency
• Excellent organizational and time-management skills
• Able to solve problems as they arise and use initiative or seek clarification as appropriate

15 Administrator, Office resume templates

Read our complete resume writing guides

How to tailor your resume, how to make a resume, how to mention achievements, work experience in resume, 50+ skills to put on a resume, how and why put hobbies, top 22 fonts for your resume, 50 best resume tips, 200+ action words to use, internship resume, killer resume summary, write a resume objective, what to put on a resume, how long should a resume be, the best resume format, how to list education, cv vs. resume: the difference, include contact information, resume format pdf vs word, how to write a student resume, bookkeeper / office administrator resume examples & samples.

• 3+ years of Office Management / Bookkeeping experience
• Strong accounting knowledge
• Working knowledge of QuickBooks
• Microsoft Office/Suite proficient (Word, Excel, PowerPoint and Outlook)
• Previous experience working within a Consulting firm

Office Administrator / Executive Assistant Resume Examples & Samples

• Reads and routes incoming mail
• Locates and attaches appropriate file correspondence to be answered by executive
• Manages and maintains all tickets and ticket logs that are part of team relationships
• Assists executive in some administrative details, usually of a confidential nature
• Composes and types routine correspondence. Files correspondence and other records
• Works with Marketing department on social media
• Answers phones and gives information to callers or routes call to appropriate official and places outgoing calls
• Schedules appointments and arranges all travel for executive. Organizes company events and meetings
• Prepares PowerPoint presentations for various projects
• Maintains the live event production calendar. Prepares cash/barter program and other invoices and submits to Accounts Payable. Maintains inventory of office supplies. Writes copy for e-alert promotions. Administers forms for HR functions
• Services as the primary backup for the Receptionist for lunches, vacations and sick days. May provide data entry and backup for other staff members, as needed

Temporary Office Administrator Role Resume Examples & Samples

• Meet and greet
• Working within different divisions of the company
• Assisting of the organisation of facilities
• Maintaining relationships with external suppliers
• Organising and arranging set up of meeting rooms
• Handling of incoming calls
• Other ad hoc tasks to support other teams

Receptionist / Office Administrator Resume Examples & Samples

• Minimum 5 years administrative experience including receptionist, preferably in the insurance industry
• Exceptional communication and customer service skills
• Detail-oriented, organized, able to multi-task and prioritize
• Knowledge of computer software including Microsoft Office, Excel and Outlook
• Uses company intranet to look up employees’ contact information. Uses company phone systems to receive calls and to contact employees. Maintains phone lists
• Coordinates events for Autodesk within the company location conference rooms which include room reservation, meeting preparations and planning. Requires flexible work hours. Overtime maybe required. *Must be physically capable of moving furniture & chairs and lift items weighing up to 30 pounds
• Distributes inbound and meters all outbound mail in time for daily departure by courier or USPS. Manages international shipping function and becomes familiar with relevant shipping rules and regulations. Responsible for mail sorting and distribution, shipping, and/or courier services
• Provides coverage for the front desk. Greets visitors and notifies personnel of visitor arrival. Monitors employee and visitor flow in and out of buildings. Maintains security requirements by ensuring visitors and contractors sign visitor log and by distributing guest badges
• Ensures that unauthorized individuals are not granted access to buildings. Ensures that employees are using proper access badges. Alerts Security or Facilities staff of any disturbances or potentially dangerous intruders. May be trained on alarm systems and provide first level response
• Maintains professional appearance of building lobby and reception area
• Required to track and submit purchase card expenses for designated offices as directed. Follow up and reconcile all discrepancies with credit card or vendors
• Manage and update reception manual as needed. Provide update into local shared drive

PW & Cc-office Administrator Resume Examples & Samples

• General office management
• On and off-boarding of staff
• Getting supervisory approvals for expenses
• Reconciling and raising invoices for legal bills, fruits, blackberry, PCs etc
• DB Moves: Help with coordinating infrequent office moves, sometimes after office hours, also documenting floor plans
• Coordinating issue resolutions with CRES/building management folks
• Redirecting urgent queries to right infrastructure teams for resolution
• Helping to review access reports, circulate late payment reports
• Experience within Office administration/Business management function for banks preferred
• Day to day operational + administration and IT related experience would be an advantage

Seasonal Office Administrator Resume Examples & Samples

• Clerical duties including (not limited to) Maintenance, IT, Phone, Mail
• Manage office supplies and ensure office space is tidy and functional
• Office Maintenance requiring the liaison with building management and outside vendors for services
• Order & ship all radio & tv spots
• Review marketing invoices for accuracy and update marketing spreadsheet with invoice information
• Work with accounting department to ensure invoices are paid in a timely manner and inquire about anything outstanding
• Proof all e-cards for pre-sales and show announcements
• Work with contracted graphic designer on creating collateral for street level promotions
• Research various performing artists, provide marketing recommendations when necessary
• Assist in day of show event coverage for Live Nation theatre, arena, amphitheatre and stadium level events
• Actively participate in marketing meetings with new and engaging marketing ideas
• Assist with day to day Marketing and Premium Seat Sales tasks as needed by department head
• Coordinate with the box office on shipping all promotional tickets as well as PSS tickets
• Minimum 1 year of experience providing office support
• Professional demeanor in dealing with clients and internal staff
• Ability to interact effectively with all levels of personnel and personalities in a professional manner
• Keen focus and attention to detail
• Proficient in Microsoft Outlook, PowerPoint, Excel and Word required

Accounts Payable, Office Administrator Resume Examples & Samples

• Sort mail by document type
• Sort invoices by purchasing system/location/processing group
• Shred old invoices
• Able to work well on computer - type emails and 10 key
• Starting rate of pay is $13.50/hour

Office Administrator Farnham Resume Examples & Samples

• To deal accurately with incoming enquiries
• To include internal and external communication
• Process post and client packages
• Supporting the Service Team Leader
• Responsible for all client administration
• Maintaining relationships with external clients
• Other ad hoc administrative tasks

Middle Office CSD Senior Administrator Resume Examples & Samples

• Excellent English - verbal and written communication skills
• Up to 2 years of experience
• MA or BA degree (preferably in finance, economy, accounting, international studies)
• Works well in a team environment and individually
• Ability to manage and supervise the team’s workflow

Office Administrator Small, Friendly Company Resume Examples & Samples

• Sales support - prepare quotations, respond to requests for information, process orders, liaise with couriers etc
• Marketing support - design and create monthly newsletters and e bulletins, maintain and update the website, assist with marketing campaigns, update contact database, liaise with media contacts, manage advertising requirements, assist with social media content
• Accounts support - assist with year end financial audit, provide administrative support to company accountant
• Quality assurance - administration of the company's ISO standards, conduct internal audits
• General office support - order office supplies, stationary etc, ensure that office equipment is maintained, arrange company events, manage supplier contracts and handle any facilities issues

Office Administrator With Quickbooks Resume Examples & Samples

• Provide general administrative support to all departments including marketing, sales, and installation
• Will play central support role in creating new web marketing campaign to include new website, web optimization, pay-per-click, and video
• Create, design, and maintain marketing materials and content to include direct mail, brochures, newsletters, email, website, and social media
• Receive all incoming phone calls using multi-line phone system
• Process all contracts, incoming/outgoing mail
• Bookkeeping using QuickBooks Pro
• Review and submit biweekly payroll to payroll company
• Process documents with lending company
• Write and proofread documents
• Create and maintain reports and Excel spread sheets for all departments
• Up keep office, office supplies and machines

Temporary Office Administrator Resume Examples & Samples

• This is a office based position working out of the Manistee, MI office. NOT a Virtual position.**
• Working knowledge of digital phone systems (PBX or others)
• Professional experience using MS Excel, MSWord, and Outlook

Office Administrator Immediate Hire Resume Examples & Samples

• Assists in maintaining contact with families, teachers, and other community members; Greets guests who visit the office; Handles the telephone system as a whole
• Processes requests for records and monitors fax and voicemail daily
• Holds responsibility for printing, input of K-8 student records into eSchool, the state’s student information system; Creates, inputs, and files K-8 student records; Creates and files other records as needed
• Creates classrooms and assigns students to classrooms and courses within TotalView School, K12’s student information system
• Holds responsibility for withdrawal processing; Handles all processing and filing
• Supports administrators and Operations Manager with local enrollment processes as needed
• Maintains accurate addresses, phone and email information for all K12 and teaching staff
• Sorts and distributes mail; Coordinates all incoming/outgoing package processes on-site (Fed-Ex, UPS, courier service); Acts as K12’s point-of-contact for questions regarding logistics and shipping; Maintains postage meter; Processes incoming and out-going faxes
• Leads inventory efforts , keeps accurate inventory records and maintenance of all office equipment, supplies, and services; Fulfills approved materials requests
• Sets up conference calls, meetings and office functions both on and off-site; Coordinates special events; Creates and maintains administrative calendars in Outlook, as needed
• Acts as primary point-of-contact for all issues related to the facility, including maintenance, upkeep, and technology infrastructure
• Supports teachers’ needs which may entail printing, mailing, or other needed assistance
• Experience with inventory management
• Associate Degree in Business Management or related field
• ****School Based Position******

Administrator, Office of the Chair Resume Examples & Samples

• Demonstrated excellent organizational skills
• Demonstrated ability to take initiative and ownership of projects
• Demonstrated experience working independently and as part of a team
• Relevant subject matter knowledge
• Demonstrated supervisory skills including conflict resolution
• Working knowledge of accounting, budget planning and financial forecasting
• Strong and effective interpersonal skills
• Attention to detail and accuracy, and solid analytical skills
• Ability to multi-task and manage deadlines
• Knowledge of computer-based organizational or project management software such as Smartsheet, MS Project, or similar is strongly preferred
• Excellent computer skills are essential and expert knowledge of Powerpoint and web content management systems is preferred

Office Administrator Minnesota Flex Academy Resume Examples & Samples

• Two (2) years of office management experience
• Ability to work independently and contribute to a team
• Ability to pass required background check
• Ability to learn new technology tools and programs quickly

Iacea Office Administrator, Senior Specialist Resume Examples & Samples

• PC skills and Microsoft office suit, including access database management design and maintenance skills are required
• Understanding of business needs and requirements for reporting and deliverables
• Minimum of 1-2 years of experience in a financial services or accounting setting
• Requires the ability to coordinate and execute special projects for the department
• Works under limited supervision and in coordination with IACEA administrative staff on complex projects

Executive Office Administrator Resume Examples & Samples

• Must be a proactive, assertive, high energy individual and can work efficiently in an environment where priorities can change frequently. Must be able to demonstrate previous experience of working in a busy, demanding and customer focused office at Executive level
• Must be highly responsive to the needs generated by the day-to-day activities of management and organization and willing to work in close collaboration with the Managing Director and his team
• Should exhibit mature and independent judgment, initiative and flexibility
• High levels of discretion are required. Demonstrated experience of working in a confidential environment
• Precise, accurate, and meticulous and have outstanding organizational skills
• Have experience working with and building relationships with a wide range of individuals within an organization

Office Administrator Senior Resume Examples & Samples

• Provides guidance and assistance to less experienced administrative assistants as required
• 3-5 years experience in a related field or area
• Prior experience in an administrative assistant role supporting 2 or more team members with general administrative needs
• Intermediate to Advanced Microsoft Office skills
• Ability to prepare presentations including charts, graphics and tables, speaker notes and handouts, etc
• Ability to communicate both verbally and written with diverse audiences
• Prior experience training other administrative team members

Technical Clerk / Office Administrator Resume Examples & Samples

• Minimum industrial experience: 5 Years
• Experience in similar position: 3 Years
• 5 years plus experience in Engineering Design And Construction Office Environment
• EPC/PMC Contractor Experience
• High Degree Of Competency In Microsoft Office Suite Of Programs, especially high proficiency In Microsoft Excel (VBA), Access, Word and Powerpoint
• Excellent English written, verbal and presentation skills, particularly the ability to communicate in a Multidiscipline Context
• Good Communication Skills, able to listen, understand and clearly articulate as aequired
• Significant previous experience in a similar

Office Administrator for Awacs Resume Examples & Samples

• Authors and prepares general correspondence, memos, charts, tables, graphs, business plans, etc. in accordance with MITRE’s Standards. Proofreads copy for spelling, grammar, and layout, making appropriate changes. Responsible for accuracy and clarity of final copy
• Greets and assists visitors and vendors, answers telephone calls and forwards phone messages as necessary
• Responsible for keeping the office clean and organized
• Coordinate meetings (facilities, catering, logistics, etc.)
• Inventory, order, organize, and store office and kitchen supplies from vendors using Corporate p-card
• Must have high level of interpersonal skills to handle sensitive and confidential situations
• Position continually requires demonstrated poise, tact, and diplomacy
• Track and facilitate dept. timecard (TRS) and computer (DTS) compliance
• Act as backup to other administrative support within J460
• Ability to maintain and create SharePoint sites
• Excellent knowledge in the Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Must have a professional demeanor, be friendly, helpful and outgoing, and possess the ability to interface effectively with all levels of staff, sponsors, vendors, and visitors
• Must be a “team player" and be able to work with all levels of the organization effectively and efficiently
• Ability to maintain and handle confidential materials on a routine basis
• Ability to work under time constraints and meet deadlines while multitasking
• Experience with SharePoint is a plus

Office Manager Administrator Resume Examples & Samples

• Commitment to taking responsibility for job function and to look beyond their job function and task and understand how their work is used and influences others
• Ability to work and communicate positively within a team based environment to ensure all deliverables are in conformance with engineering codes, standards, quality, schedule and budgetary restraints
• Formatting of all project documentation as per the company and project procedures and ISO standards
• Filing hard copy as required
• Comparing electronic and hard copy files to ensure each is complete and tracking any missing documentation
• Acting as a liaison for employees
• Degree in business administration or relevant experience
• Possess a flexible and highly organized approach to work
• Strong numeracy, accuracy and an understanding of basic financial management

Programme Management Office Coordinator Administrator Resume Examples & Samples

• A minimum of 3 years relevant successful experience of PMO / project coordination and administration on large projects / programmes
• Eligibility to work and reside in the UK
• Good IT skills including advanced use of Microsoft Office, especially in the use of databases
• Experience is utilising document control systems
• Knowledge and understanding of document control and information management processes and procedures
• Well-developed analytical and problem-solving skills and experience and demonstration of investigating, analysing, recommending and presenting solutions to document and information management issues
• Good verbal and written communication and presentation skills and ability to prepare clear and concise reports, briefings and correspondence
• Good negotiation skills and ability to achieve effective outcomes
• Will be able to work independently, under minimum supervision, or as part of a team
• Has strong organisational skills and have the ability to prioritise their workload
• Ability to successfully take own initiative, work under pressure and meet tight deadlines
• Able to integrate and work successfully as part of a team and positively contribute to its development and performance
• Ability to act on own initiative, to plan and prioritise and manage own work to meet deadlines and deliver outcomes within set timescales

Cancer Clinical Trials Office Administrator Resume Examples & Samples

• Ability to prioritize and multi-task
• Experience with Excel spreadsheets, Power Point presentations, and software applications
• Demonstrated problem-solving skills and willingness to take initiative
• Experience working in a clinical or medical setting

Exchange & Office Administrator Resume Examples & Samples

• Minimum of 5 years of IT experience
• Two years of hands-on experience in administering large O365, Exchange 2013 or 2010 hybrid environments
• Two years of experience in administering Active Directory environment using Windows 2008 or 2012 Servers
• Experience with Microsoft Azure
• MCSE 2008 or O365 certifications
• Experience in Powershell, Exchange online, Exchange online Archive, Sharepoint and Skype for Business in O365
• Experience in managing Airwatch solution
• Meeting and greeting visitors to the site in a warm & friendly manner
• Making travel arrangements (air, ground transportation, hotel)
• Maintaining calendars and scheduling appointments
• Coordinate logistics of offsite and on-site meetings, which may include: Reserving on-site conference rooms or offsite meeting locations
• Arranging for room furniture setup, audio-visual equipment and catering
• Preparing meeting materials such as documents and presentations
• Distributing invitations and reminders to participants for scheduled events
• Arrange for office space and seating of newly hired employees
• Assist with ordering new equipment such as computers, desktop phones and mobile devices. Coordinate employee space moves with Information Technology (IT) and Facilities departments
• Ability to anticipate needs, plan ahead and implement accordingly
• Perform special projects as time allows and as required
• Must be computer proficient, especially in word processing (Office or Pages), spreadsheets (Excel or Numbers) and presentation applications (PowerPoint or KeyNote)
• Ability to handle multiple assignments simultaneously and work effectively and efficiently in a fast-paced deadline driven environment
• Strong interpersonal, communication and customer service skills with the ability to work effectively with numerous stakeholders at multiple levels of the organization
• Ability to quickly learn new tools and technologies and/or how to maneuver to work around existing technology limitations
• Interest and experience in using technology and the Internet to improve work efficiency
• 2nd European Language (ideally French or German) is highly advantageous

Sales Office Administrator Resume Examples & Samples

• Develop and maintain the customer database
• Generate and develop sales leads by contacting potential clients and building business relationships
• Proactively research local competition and future local events
• Undertake administrative requests as directed by the Management Team
• Manage an events schedule to maximise yield
• Build strong relationships with customers to fully understand their needs
• Arrange and carry out Hotel show rounds
• Ensure the complete administration and execution of all planned events
• Participate in hotel promotional activities
• Good organisational and administration skills
• Commitment to delivering a high level of customer service
• Confident telephone manner
• High level of IT skills
• Previous experience working within a Conference and Events environment
• Knowledge of the hotel property management systems

Executive / Office Administrator Resume Examples & Samples

• Management of complex calendar and scheduling
• Management of domestic and international travel
• Management and submission of expense reports
• Management of headcount metrics for the business unit
• Organize, execute, and assist with team activities (staff meeting agendas, all-hands meetings, off-site meetings, and team social events)
• Track and help drive completion of key deliverables
• Act as a liaison for business leader’s direct reports
• Management of team space, including moves and reconfigurations
• Provide business operations support as necessary to the Website Platform Organization
• Work closely with the leadership team and recruiting to provide support to the business unit
• 5+ years of experience supporting and/or working with Sr. Business leaders
• Experience with complex international and domestic travel management
• Experience with MS Word, Excel and PowerPoint
• Experience with extensive scheduling and calendar management in MS Outlook
• Excellent written and oral communication skills, as well as impeccable attention to detail, organization and reliability are musts
• Highest level of integrity and discretion in handling confidential information
• Creative, self-motivated problem-solver exhibiting sound judgment
• Desire and aptitude for learning new concepts on the job
• Energetic, positive, and client-services oriented team player
• Experience with expense reporting/reimbursement policies and procedures
• Experience coordinating high-level meetings and events and interacting with internal and external VIPs and their staffs

Office Administrator & Hiring Resume Examples & Samples

• All post contract On-Boarding for new advisors
• Supporting strategic projects across the entire branch
• Helping to coordinate all BAU functions of the Austin office with a strong emphasis on digital and technology implementation and support
• Providing administrative support to SVP/OM including phone coverage, calendar management, correspondence, travel arrangements, expense reporting, new business support, meeting and event planning and implementation and special projects
• Provide full administrative support function to the Rep Office Team (eg. Handling all travel arrangements, etc.)
• Coordination of meetings for the team and customer events (such as product launches and farmer training)
• Monthly expense report preparation and coordination
• Manage the whole procurement process for the business according to the company guidelines (in liaison with Country Manager, Business Lead and General Manager)
• Assists in the management of the department budgets and expenses
• Management of all petty cash, banking reconciliation in liason with AP Controlling and Liho Admin Assistant
• The successful candidate should possess a Degree qualification in Business Administration
• Diploma in Marketing will be an added advantage
• Minimum of 3 years’ experience as a PA, Secretary or Team Assistant
• Computer literacy in Microsoft Office packages
• Strong communication and people skills
• Ability to multitask and meet deadlines
• Greet visitors in a courteous, friendly, and professional manner using agreed upon procedures
• Clarify customer requirements; probe for and confirm understanding of requirements or problem
• Communicate effectively with individuals/teams in the office to ensure high quality and timely expedition of customer requests
• Effectively transfer misdirected customer requests to an appropriate party
• Solve problems that can be unstructured and may require conceptual thinking skills
• May use multiple database systems and documents to view information for answering customer inquiries, troubleshooting technical issues and dispatching service when necessary
• Maintain broad and in-depth knowledge of products and services
• Assist with coordination and set up meeting rooms ensuring refreshments, meals, room layout and audiovisual for the meeting/special event
• Manage all mail and courier services as needed
• Order and manage inventory of office supplies
• Be the main contact for all landlord related requirements
• Work with HQ security manager for all H&S initiatives
• Be the prime landlord contact for PCC
• Work with PCC’s IT group and be the prime for IT related initiatives and issues
• 5+ years of experience as a front desk reception
• 5+ years of experience with MS Office Suite (Outlook, PowerPoint, Word, Excel)
• Highly organized, process oriented focus
• Creative thinker interested in not just event execution but event strategy
• Frequently handles situations involving uncertainty and the need for interpretation and evaluation resulting from continuing changes
• Ability to coordinate several projects simultaneously
• Self-motivated and directed person, requiring minimal supervision

IT / Office Administrator Resume Examples & Samples

• The day-to-day office administration
• Order and maintain supplies, including general office supplies, furniture, janitorial items
• Coordinate employee meetings and events
• Coordinate equipment allocation and repair
• Provide clerical support as needed
• Maintenance and troubleshooting of computer systems
• Install, maintain, troubleshoot & basic repair computer equipment & systems
• Resolve technical problems with regard to security, performance, recovery, management and/or usage to company standards
• 3+ years experience in IT/Office Management experience preferred. Vast knowledge of Dell hardware, Novell, Apple operating systems, MS Office System including MS Outlook. Strong NT background and printer support preferred with great hardware troubleshooting skills, knowledge of file permissions. Must have effective organizational, interpersonal and written/oral communication skills, excellent internal and external customer service skills are required

Middle Office Senior Administrator Resume Examples & Samples

• Matching of trades booked by client against executing brokers trade blotter/ticket
• Maintenance of portfolio and Standard Settlement Instructions data
• Processing of all private equity placements
• Daily Term Deposit affirmation and Administration
• Daily/monthly cash reconciliation and managing position reconciliation
• Partners within region and/or departments to implement best practices and process improvements to ensure effective and efficient services and provide and contribute to the overall success of the firm
• Serve as a resource for staff who have questions regarding office policies and procedures
• Other duties as assigned or necessary for line of business and/or office supported
• Advanced Microsoft Office Skills
• 5-8 years of relevant experience

Office Sharepoint Administrator Resume Examples & Samples

• Customer service oriented. Excellent interpersonal skills with a proven ability to work and communicate effectively with all levels of non-technical users, managers, directors, and executive leadership in a creative, matrix organization
• Multi-tasker who is able to work effectively on a team, as well as independently, with minimal supervision in an atmosphere of multiple projects, shifting priorities and deadlines
• Believes in sharing knowledge for the overall benefit of the team. Passionate about their work and understands how it fits into the business operations. Takes an initiative in improving themselves and the work processes
• Able to translate business requirements into workable solutions and solve potentially complex problems
• Superior attention to details, problem solver, strong organizational skills
• 3+ years’ experience with Sharepoint administration, developing Sharepoint solutions and providing support in a large organization (5,500+ users) in geographically dispersed areas
• Preferred bachelor’s degree from an accredited college or university in Information Management, Computer Science, Business Administration, or relevant related field

Senior Middle Office Administrator, AMO UK Resume Examples & Samples

• They will act as a "technical" expert in the assigned area and may have project management responsibilities
• Although the incumbent would not have formally assigned management authority they may provide guidance and/or training to other staff
• Develop and implement new initiatives and assist with process re-engineering projects as well as be responsible for resolving pre and post trade compliance guideline violations
• Advanced knowledge of many operations functions, the firm and the industry
• Comprehensive understanding of investment products and securities operations
• Ability to understand/resolve pre and post trade compliance guideline violations
• Strong knowledge of the alternative investment management arena, including fund structuring, different sub asset classes and competitor products
• Knowledge of core alternatives buyers across the region
• Advanced analytical skills
• High degree of commercial acumen preferable

Senior Associate Office Administrator Resume Examples & Samples

• Inputs data into on-line applications; verifies accuracy and produces reports
• Composes and types/enters documents; may take dictation or notes, possibly of a technical nature
• Performs general office duties: processes mail, ships materials, duplicates and faxes documents; orders supplies; arranges for equipment repair
• Prepares paper and on-line requests (e.g., for maintenance/repairs, purchases, reproduction, checks, travel, expenses)
• Provides assistance to over 50 staff members
• Provides assistance with departmental projects, including but not limited to flu clinics, blood drives, on-site meetings/seminars
• Assists in the preparation of special projects, which may require analysis of information, spreadsheet development, accuracy and/or compiling reports
• Responsible for departmental libraries
• Provides assistance to Office Support Manager as necessary
• Serves as point of contact for internal and/or external guests
• Basic knowledge of office procedures
• Working knowledge of Microsoft Office Products and internal SAS applications
• Demonstrates attention to detail. Demonstrate an approachable and positive attitude
• Good problem solving, writing, interpersonal, communication, and organizational skills
• Ability to operate office equipment
• Shorthand skills may be required
• Associate's degree in Secretarial Science, Business Administration, Administrative Office Technology, or related field
• Two years of general office experience, preferably including experience related to area of assignment
• 3-4 years’ experience in an administrative role (recommend 5+ years)
• Proactive, self-starter approach
• Customer service training preferred

Programme Office Administrator Resume Examples & Samples

• Establishing control mechanisms to ensure reporting requirements are met
• Producing reports: gathering information, checking data, formatting
• Scheduling: establishing all relevant meeting/submission dates; designing and implementing suitable tracking systems for the team, to ensure awareness of deadlines; forward planning
• Engaging with Stakeholders: handling enquiries, scheduling, supplying information
• Coordinating and organising meetings: booking rooms, sending invitations, preparing papers, taking minutes, updating action grids, circulating minutes
• Preparing/editing documents: compiling and updating spreadsheets, assisting with the production of presentations, reports and correspondence
• Filing: maintaining electronic filing structures; ensuring security, integrity, and confidentiality of data
• Analysing and monitoring internal processes; identifying improvement/efficiency opportunities
• Ideally Degree educated or have a strong general education including Higher level English (or equivalent)
• Proven advanced administrative experience and the ability to manage multiple work-streams
• Client facing/stakeholder management skills e.g. 3rd party clients/contractors/suppliers etc
• Strong IT skills are essential, particularly MS Office i.e. Outlook, Excel, Word, PowerPoint
• Exceptional planning and organisation skills
• Professional manner – verbal and written
• Team working and collaboration
• Information gathering and monitoring returns
• Good at juggling tasks and prioritising

Administrator, Macau Office Resume Examples & Samples

• Degree holder preferably in IT
• At least 1 years’ administrative work experience
• PC knowledge a must and technical support experience will be an advantage
• Responsible, customer focus & attentive to details
• Organized and willing to learn
• Good communication and follow-up skills
• Strong Excel skill

Field Office Project Administrator Resume Examples & Samples

• Check contractor's certified payrolls and contractor's employee interviews
• Work with and on LCP Tracker, FAST, PEN, SATS, CPE, Force Accounting and Invoicing, Bituminous Price Adjustment, and Diesel Adjustment
• Serve as one of the focal points for project document and records tracking, and management
• Responsible for the day to day maintenance of an electronic document control system and will provide regular input and summary data for specified project reports
• Maintain Project Records
• Upload documentation to GSA EPM software (training will be provided)
• Initiate project related letters when requested
• Prepare Work Authorization Forms (WAF) for new contracts, modifications and job closures
• Follow up and report on accounts receivables
• Assist Project Managers in tracking project budgets
• Prepare Go/No Go forms and assists with proposals
• May have limited interaction with IE billing and accounting staff
• Assist on unusual problems and work is reviewed for application of sound professional judgment
• Evaluate, select and apply standard management/administrative techniques, procedures and criteria to assist Project Manager
• 7+ years of previous ADOT experience
• Local Municipality (Counties or Cities) experience
• Possession of a Arizona driver's license
• Establishing and maintaining effective working relationships with internal and external customers, co-workers and peers, while maintaining the highest level of confidentiality with sensitive information and while working under tight and often competing deadlines
• Track, maintain and disseminate information relative to group and business operations
• Review technical and complex reports and presentations meant for senior level audiences for errors under tight deadlines
• Draft and update presentations which reflect the most current information and state of play for given issues (ongoing monitoring of group activities)
• Verbally communicate and receive a wide variety of information to and from multiple audiences
• Process and screen incoming and outgoing communication and correspondence to ensure proper dissemination of information
• Prioritize, manage and schedule time and availability for most efficient use of time
• Coordinate travel arrangements including local travel, monitor travel logistics, generate expense reports and reconcile corporate credit card charges to ensure timely and accurate reimbursement and verify payments to corporate credit card
• Plan, coordinate and implement logistics for senior executive level internal and external events
• Coordinate with appropriate focal to support the acquisition and maintenance of resources. Order and maintain office supplies
• Provide guidance to less experienced employees
• Work under minimal supervision
• Experience with the Microsoft Office suite including Word, Excel, PowerPoint, and SharePoint. Requires strong proficiency in Microsoft Office applications with an emphasis on PowerPoint
• Mature and independent judgment, initiative, and flexibility; highly responsive to the needs generated by the day-to-day activities of management and the organization; planning tasks; and leading in a team environment

LZA Sales & Marketing Office Administrator Resume Examples & Samples

• Transportation arrangement
• SAP Operation/Management
• Vendor Creation Request
• Create Purchase Requisition
• Receiving good
• Invoice handlin

Office & Project Administrator Resume Examples & Samples

• Manage day to day activities to support Project Managers
• Assist with Division and Area offices management functions
• Review and analyze project reports periodically
• Create and update project files and general schedules and reports
• Prepare meeting materials and presentations as applicable
• Perform contracts and invoicing administration
• Staff and calendar schedule management
• Proficient in Microsoft Office Suite
• Strong written and oral communication, and research /analysis abilities
• Familiar with scheduling software Primavera - P6
• Must have SharePoint knowledge
• Strong Power Point development skills
• Must be proactive and a self-starter, and can work independently
• Understands project scheduling and delivery
• A quick learner in a fast pace environment
• Provide reporting of all financial tracking and cost performance
• Other job-related duties or projects as assigned

Receptionist & Office Administrator Resume Examples & Samples

• Professional verbal and written communication skills. Takes pride in offering superior customer service to internal / external clients
• Able to work autonomously, employ initiative to find solutions, manage multiple tasks, prioritise and exercise discretion
• Able to liaise at an executive level, and greet visitors and members in a friendly and courteous manner
• Intermediate Microsoft Office skills with a focus on Excel and Word (PowerPoint skills highly desirable)
• Freely shares information and understanding with CGI members, does not wait to be asked for information or help
• Good computer user skills in MS Excel, Word, Outlook
• Cost-consciousness, basic understanding of spreadsheets and financial reporting
• Knowledge of office administration and some experience is desirable
• Engineering background would be desirable but not essential
• Solid background in Maths and English (GCSE) is essential

Office Administrator, GPC Resume Examples & Samples

• Maintain and improve the current administrative operation system involved with the purchase, movement, and inventory of local farmer stock peanuts and local seed inventories
• Print ADM Mainframe and Procurement System Reports
• Process Accounts Payable / Maintain Accounts Receivable
• Serve and assist local producers
• Process Farmer Stock contracts
• Oversee local collections
• Reconcile invoices for accuracy, validity, proper taxation, etc. and secure approval
• Obtain credit lines for seed customers
• Maintain scale ticket logs
• Assist with employee time keeping
• Communicate and coordinate with Management team, co-workers, and multiple locations
• 3-5 years of relevant work experience; Customer service work experience preferred
• Display proven organizational, inter-personal, and leadership skills
• Demonstrate good team-working skills
• Excellent communication skills, (written and verbal)
• Ability to plan, organize, and manage multiple tasks, assignments, and projects simultaneously without direct supervision
• Associates degree preferred, or equivalent work experience
• Greeting visitors and providing front office receptionist and/or customer service support in a federal Government environment to SES/Deputy Assistant Commissioner/Assistant Commissioner
• Communicates visitor information to executives and functional offices in an accurate and timely manner via phone and/or email
• Prepares Executive agendas, ensures meetings run on time and records actions items for Executive
• Prepares daily schedule of meetings and priorities and initiates, establishes and communicates to Executive's staff on department and personal meetings
• Gathers, organizes and prioritizes incoming material for review and signature for Executive
• Prepares administrative reports and documents for Executive review and signature
• Must have two to four years of direct relevant experience supporting executive personnel

Sales & Office Administrator / Coordinator Resume Examples & Samples

• Provide a high level of support to the specialised Transtech Sales and Service Delivery departments
• To input and manage Transtech customer sales orders into the SAP system
• To be first line support for local account/finance queries
• To produce management reports for sales orders and related tasks
• Manage office administration tasks related to the effective operation of the local branch
• A minimum of 1-2 years administration and /or customer support experience
• Intermediate computer skills including all Microsoft Office applications
• Knowledge of SAP system or similar ERP system advantageous
• Positive, enthusiastic approach and attitude
• Strong customer centric and relationship management abilities
• Able to work with a diverse array of people, challenging in a non-confrontational way and builds successful working relationships
• Strong organisational and time management skills / high attention to detail
• Performs the following tasks for managers on the executive payroll: Coordinates and processes domestic and international business travel arrangements, monitors designated business traveler's logistics, generates expense reports and assists in reconciling corporate credit card charges to ensure timely and accurate reimbursement and verifies payments to corporate credit cards. Collects and compiles data to provide visibility of status for traveler's review and/or signature
• Verbally communicates a wide variety of information to multiple audiences. Processes incoming and outgoing communication and correspondence to ensure proper dissemination of information
• Prioritizes and schedules management-level employee time and availability for efficient use of time
• Tracks and maintains designated conference room schedules for availability and efficient use of resources
• Plans and implements logistics for executive level internal and external events. Provides guidance for less experienced employees
• This position requires an active (or ability to obtain) U.S. Security Clearance, for which the US Government requires US Citizenship
• Hands-on experience using Microsoft Office Products: Outlook, PowerPoint, Excel, and Word
• Minimum of one year experience managing calendars and/or conference rooms

Office Systems Analyst / Administrator Resume Examples & Samples

• Providing operational support such as incident resolution, incident escalation, critical situation disposition and closure
• Providing service management such as process life cycle management, process improvement, continuous service improvement, VIP support process, and trend analysis
• Providing messaging Services such as support of e-discovery/broadcast message/(Freedom of Information Act (FOIA), integration with business applications, articulate services, and maintenance of the service artifacts
• Providing technical support such as messaging architecture and design, operational analysis, execute approach to integration, and operational issues; and,
• Evaluating security requirements and routinely auditing system security compliance
• 10-15 years of directly related computer systems analysis and/or programming experience

Office Manager & Administrator Resume Examples & Samples

• Taking care of correspondence, archiving of official documents, preparing bookkeeping entries and processing of invoices
• Financial administrative work like collecting, editing, analyzing and processing financial and/or management accounting information and cash reports, budgets and other reporting for management
• Carrying out secretarial work duties, such as managing diaries, organizing meetings, arrange for business trips and visas, and acting as a point of contact in the office
• Coordinate events, maintenance of office, arrange for office supplies & equipment
• Strong organisation, problem solving and planning skills
• Experience with booking software like Exact is preferred
• A personal or professional link with the African continent is regarded as positive

Office Administrator, Senior Resume Examples & Samples

• Works with the project team to optimize the design and structure of subcontracts
• Ensures that the subcontracts placed reflect the requirements of the business
• Ensures all subcontracts entered into by CWC are on terms and conditions and where appropriate at prices acceptable to CWC
• Manage subcontract risks
• Negotiates subcontracts with suppliers
• Manages subcontract claims and variations received/issued by CWC
• Management of subcontracts post contract award through the full development life cycle (design, manufacture, test, acceptance) ensuring subcontractors deliver to agreed requirements and schedule
• Develops appropriate reporting and subcontract management processes for projects
• Interacts with all levels of the organization
• Advises management and staff on the practical and necessary steps to ensure corporate processes are followed
• Provide advice and guidance to business as required
• Further education, A-Level minimum or equivalent and/or ability to demonstrate competence to successfully carry out the requirements of the role
• Extensive (anticipated at least 5 years) commercial contracts and contract/subcontract management experience
• Ability to review, draft and negotiate subcontract terms and conditions
• Experience of negotiating claims and variations to contract with subcontractors
• Knowledge of contract law
• Exceptional negotiation and influencing skills
• Good knowledge of contract & subcontract terms and conditions and application in bids
• Must have strong problem solving and planning skills
• A strategic individual with good judgment and strong professional and ethical standards
• A well-organized individual who can relate to management, line workers, government officials, customers, and visitors
• Leadership -- a demonstrated ability to lead people and obtain results through others
• Flexible, as some out of hours and weekend working may be required. Some domestic and foreign travel may also be required

General Office Administrator Resume Examples & Samples

• Prepares physical bank deposits and posts all collected monies to customer accounts
• Performs data entry of new sales agreements and conversions of existing sales agreements
• Maintains customer files, both paper and electronic
• Processes open Accounts Payable using Stellent and PCard
• Performs outbound collection calls to unpaid new business and rejected payments
• Analyzes current-month technician work schedules for optimization opportunities
• Provides miscellaneous clerical support (i.e., filing, supply ordering, state/regulatory
• High School Diploma or General Education Degree (GED); or three to six months related
• Skill in written and verbal communications
• Skill in attending to detail
• Skill in maintaining the integrity of administrative transactions Personal time management and organizational skills
• Skill in being flexible with work priorities
• Skill in multi-tasking General working knowledge of Terminix products and services
• Skill at navigating Mission to perform appropriate customer account updates
• Knowledge of Variant scheduling and ability to read and follow automated scheduling
• Bachelor's Degree or higher is preferred
• Candidate must have strong computer skills (Microsoft office) and analytical skills
• Candidate must be able to multi task effectively and manage conflicting priorities

Office Administrator / Assistant Resume Examples & Samples

• Minimum 5 years of administrative experience
• Payroll and human resources experience a plus
• Accounts payable experience
• Excellent computer skills (MS Excel, MS Word and Outlook)
• Knowledge of JD Edwards software a plus
• Ability to Multi-task

HP Oa-office Administrator Resume Examples & Samples

• Excellent planning, time management and organisational skills
• Proactive thinker and planner – e.g. in terms of scheduling the day to day tasks
• Skilled in using Microsoft Office applications (Word, PowerPoint etc.) and other computer software required by Haven Power
• Effective administrator to the team with a professional ‘can do’ attitude
• Be helpful and effective when working with colleagues
• Willingness- happy to perform basic tasks as needed
• Pro-active – confident to ask questions when required
• Positive attitude when dealing with challenging challenges
• Ability to work independently and with a degree of flexibility to ensure that the task is completed efficiently and on time
• Confidence to work within a busy and pressurised environment
• Ability to maintain confidentiality at all times
• High degree of energy and pragmatism
• Driven and enthusiastic individual, persistent in their approach to delivering against agreed business objectives whilst capable of managing multiple deadlines
• Maintain links and contacts with internal and external colleagues and at every level of the business
• Be decisive and act promptly when required

Office Administrator / Admin Assistant Resume Examples & Samples

• Diary management including room bookings, travel arrangements and other meeting administration requirements
• Management of overseas travel arrangements including visa requirements, flights and hotel bookings
• Processing of all visa requests for Group IS
• Booking of management 1:2:1 staff meetings
• Organise building access passes for Newplan House (NPH) & Euston Tower (ET)
• Manage stationary requirements for NPH & ET
• Process systems access for contract staff
• Expense submissions on behalf of SLT
• Assistance with meeting materials, presentations etc
• Demonstrable administrative experience
• Conversant in Outlook and Word
• Able to create documents appropriate to the needs of the office
• Be able to demonstrate organisational ability, use initiative and prioritise workload
• Good written and communication skills and a professional manner
• Flexible attitude and 'can do' approach
• Experience of Excel and PowerPoint
• Note taking experience
• Flexibility in both attitude and approaches to work
• Able to manage work-load at the appropriate level of detail
• Enthusiastic
• Excellent communicator

Office Administrator / Coordinator Resume Examples & Samples

• Project management techniques and practices
• Demonstrated ability to be flexible in work performance
• Proficiency with Microsoft Word, PowerPoint, Excel, SharePoint and overall PC skills
• Demonstrated skill in both oral and written communications
• Strong team philosophy
• Ability to handle several tasks concurrently
• Strong organizational skills, initiative, and dependability
• Ability to work with project staff, vendors, consultants and public agencies staff,
• Demonstrated analytical skills
• Administer, manage and maintain Canaccord Genuity’s client marketing and prospecting database (Salesforce CRM)
• Maintain client e-mail unsubscribe requests generated through Salesforce CRM
• Coordinate Advisor mailouts, ensuring accuracy and avoiding duplications
• Organize the entire cycle of client seminars, including venues, RSVP lists, and follow-up
• Develop and maintain templates for monthly newsletters and seminar invites
• Support the functionalities of Canaccord Genuity’s Dataphile KYC (Know Your Client) System to assist users with various queries and reports
• Participate as an active member of the Employee Social Committee
• Merge information from various recordkeeping and reporting systems (e.g. Dataphile) to Excel as required
• Assist members of the Wealth Management team with administrative duties and special projects as required
• Learn Securities cage functions (Cheques, Certificates, Documents) and provide coverage when needed
• Strong proficiency with the Microsoft suite of products (Excel, Word, PowerPoint, Publisher, Outlook)
• Proven experience working with various databases
• Detail-oriented, with strong problem solving skills
• Demonstrated ability to meet tight deadlines and work well under pressure

Event Office Administrator Resume Examples & Samples

• Organization of shared files and data
• Shipping and tracking of marketing materials and packages
• Basic event coordination, including logistics, administrative duties and planning
• Perform an array of administrative tasks (Manage calendars, schedule shipments, book venues for events, ordering supplies)
• Assist in preparing reports, spreadsheets and presentations, applying skills in Google Docs, Google Sheets, and Google Slides
• Act as a liaison to other corporate groups on event details and administrative issues
• Booking meeting rooms / venues for internal and external events
• Manage catering, decor, guest registration, and A/V requirements for internal and external events
• Manage and organize shared Google Drive folders and documents for the team
• Ordering necessary materials for events and coordination of its shipments and storage
• Manage expenses for internal and external events using Google spreadsheets
• Resolve miscellaneous issues that have varying degrees of complexity with limited guidance
• AA/BA in Business Administration or Marketing preferred not required
• 1-3 year of experience in Administrative Support or Account Manager role
• Demonstrated proficiencies in MS Office/Google Docs, MS Excel/Google Sheets, and MS PowerPoint/Google Slides
• Computer literacy working with web based applications and various systems
• Extremely strong ability to multi-task and continually and dynamically prioritize multiple work streams with the desire to work in a very fast paced environment
• Effective interpersonal and organizational skills
• Flexibility with regards to job responsibilities
• Ability to quickly learn new tools and technologies. Interest and experience in using technology and the Internet to improve work efficiency

Office Manager / Event Administrator Resume Examples & Samples

• Understand and Adhere to all Corporate Policies to include but not limited to ACI Code of Ethics and Global Information Security
• Responsible for organizing and coordinating office operations including but not limited to making purchases, coordinating with suppliers, maintaining office in optimal conditions and record keeping
• Serves as a point of contact for the remote office and other ACI Departments and provides support where required in the absence of local staff – HR, Finance, Facilities, Security, etc
• Organize internal and external events for employees and customers
• Interface role between internal and external customers and ensure the communication of information
• Provide secretarial and administrative support to the management as required
• Provide receptionist support and serve as the first point of contact for visitors to the office

Au Office Administrator Ap Resume Examples & Samples

• High degree of proficiency with Microsoft Office Products (Word, Excel, Powerpoint, Outlook)
• Ability to learn software packages quickly when required, Report production, Masterpack
• Min typing speed of 70 wpm
• Numaracy skills- competency levels demonstrate proficiency to produce and understand data tables when required, process payments, work within budget
• Literacy skills- xperience in drafting letters, memos, e-mails, announcements and responding to external/internal communications

Plant Office Administrator Resume Examples & Samples

• To perform administrative and accounting functions
• To be responsible for maintaining consistent and accurate records initiated at multiple plant levels and meeting reporting requirements in a timely manner
• Understand the company products, prices and uses
• Understand plant management system, ticketing system, repair order system and procurement process
• Candidate must have the ability to learn and administer the Kronos payroll system
• Must have good communication and interpersonal skills
• Must have general knowledge of Microsoft Office programs (Word, Power Point & Excel)
• Must be punctual in adhering to established start times
• Must be dependable and a team player
• Field​ing​ customer orders, dispatching trucks and work​ing​ with local sales personnel as well as other fellow dispatchers
• Contact​ing​ external customers and coordinating final shipments of all open orders
• Manag​ing​ the shutdown of plant operations and conveying plan to appropriate plant and supervisory personnel
• Must have computer experience to operate the scales ticketing system in which Vulcan’s sales are generated via sales orders and truck weights. Must be able to multi-task in a fast paced environment while providing great service to our customers
• Must be able to work closely with customer service and sales departments to ensure sales are accurately recorded
• Must be able to ensure correct materials are loaded following strict DOT weight laws
• Must be able to maintain computer truck files
• Must be able to ensure division policies and procedures are followed with respect to ticketing to enable a clean audit
• Must be able to meet daily, weekly, and monthly deadlines as required

Administrator Over Centre Office Resume Examples & Samples

• Planning, directing and evaluating operations to ensure the provision of adequate and appropriate care and services
• Complying with applicable law and regulation
• Fiscal planning, budgeting and management of operations in accordance with fiscal parameters
• Implementing Governing Body directives and ensuring that appropriate service policies are developed and implemented
• Insures statistical reports and appropriate data collection are maintained and analyzed for program documentation, planning, evaluation and continuous quality improvement so complete reports are received by the Governing Body and Home Care Division Senior Leadership
• Recruiting, employing and retaining qualified personnel to maintain appropriate staffing levels
• Establishing and maintaining effective channels of communication
• Ensuring program personnel have current clinical information and current practices
• Directing and monitoring agency performance improvement activities
• Ensuring staff development including orientation, in-service education, continuing education, and evaluation of staff
• Assuring that skilled nursing and other therapeutic services furnished are under the supervision and direction of a physician or registered nurse
• Assuring appropriate staff supervision during all operating hours
• Assuring the development and qualifications for professional services and the assignment of personnel
• Ensuring the accuracy of public information materials and activities
• Appointing a similarly qualified alternate to be available at all times during operating hours in the absence of the administrator
• Informing the governing body, staff, and professional advisory group of current organizational, community, and industry trends
• Maintains patient and employee confidentiality
• Maintains standard of care related to State, Federal, OSHA, and CHAP guidelines
• Should be good steward of all agency financial resources, including but not limited to arrangements for equipment and other necessary items and services needed
• Performs duties in accordance of and under the direction/supervision as defined by the Agency’s

Area Plant Office Administrator Resume Examples & Samples

• Area Plant Office Administrator performs the same assigned tasks as a Plant Office Administrator; yet he/she assumes an additional responsibility by performing those tasks at multiple facilities when coverage is provided during clerical absents (vacations, sickness, etc)
• The Area Plant Office Administrator assists with the “plant audits” that are completed under the guidance of their supervisor
• Area Plant Office Administrator, like Plant Office Administrators, is responsible for a variety of activities at the plant level. These responsibilities require interaction with operations, sales, finance and human resources
• Excellent command of English language proficiency – both verbal and written
• Solid experience with Microsoft Office (Word, Excel)
• Ability to cope with numerous demands from various people at the same time and to prioritize work effectively, while keeping agreed upon deadlines
• Outstanding communication and interpersonal skills, as well as a collaborative working style

Portfolio Management Office Administrator Resume Examples & Samples

• Control the receipt, identification, and storage of all project management deliverables & benefits
• Set-up and maintenance of project files
• Support the preparation and maintenance of project management deliverables (e.g. Progress Reports, Roadmaps, Benefit delivery, Steering Group Packs and more)
• Support the compilation and preparation of reports
• Arrangement of logistics around meetings and workshops
• Preparation of necessary materials for meetings and workshops including agendas and meeting records
• Support both the Finance Manager and Project staff with reconciliation of the project budget and preparation for the monthly financial reporting process; including invoice reconciliation and cost forecasting
• Monitor business processes, and identify opportunities for improvement
• Completion of information requests to meet internal governance demands
• An administrative background, ideally project based
• Ability to prioritise daily workloads
• Diarises regular work, and plans own time effectively
• Excellent transcriber, enabling accurate recording of key decisions and action items
• Highly organised, and detail orientated
• Personable, with very good written and verbal skills, and the ability to comfortably liaise with junior and senior stakeholders
• Competent user of MS Excel, Word and PowerPoint
• Experience of using PlanView would be advantageous

Field Office Administrator Resume Examples & Samples

• Research and compile project information and related data, produce special or recurring reports, and complete financial and administrative tasks as assigned
• Maintain field office budget and reconcile various accounts
• Process construction procurement packages
• Establish and maintain document archiving and retrieval systems, prioritize the flow of project reports/correspondence, and ensure that you timely handle the process and resolution of requests. This includes the Senior Construction Manager files
• Purchase supplies and field office equipment, including vendor management
• Keep informed on project document policies and procedures and will be the project’s focal point for timely dissemination of materials, documents, and other administrative duties
• 4-year degree in Accounting, Finance, Business (or equivalent) from an accredited institution
• 5-8 years of experience in a project administration capacity with field experience on construction or construction management projects. Supervisory experience is a plus
• Command of Microsoft Office Suite word processing, spreadsheet, and database software, is required
• Track record of detailed organizational skills and professional demeanor

Office Administrator Cambridge Resume Examples & Samples

• Education in Administration, Organisation and Hospitality
• Experience in a dynamic and international environment
• Self-starter and independent
• Strong diplomacy and problem solving skills
• Strong attention to detail and follow-up
• Minimum of one year in bookkeeping, accounting or related experience is required
• One (1) to two (2) years office experience in bookkeeping or accounting is required
• Two (2) to three (3) years office experience in bookkeeping or accounting is required
• A minimum of three (3) years office experience in bookkeeping or accounting is required
• A minimum of three (3) years- five (5) years office experience in bookkeeping or accounting is required
• A minimum of five years office experience in bookkeeping or accounting is required
• Performs duties relating to weighing trucks, ticket reporting, and dispatch/delivery coordination
• Perform a variety of daily plant duties as required by plant manager or region accounting; purchase orders, payables, time cards, fuel usage and receipts, bank deposits, tracking costs and running local reports for plant manager
• Prepares month-end closing information for Accounting based on current closing schedule; fuel inventories, fixed asset changes, equipment rentals, month-end accounts payable accruals and location production reports. Prepares detailed analyses of monthly margin and cost statements as requested by location management
• Ability to research, document and resolve location related problems as required. Present findings to the appropriate manager where and when needed
• Provide oversight, guidance and training to lesser-experienced plant office administrators and scale clerks
• Works with region Human Resources department to handle personnel requests and problems. Works with region SHE department handling safety and environmental issues
• Serve as a contact for the plant. Receive guests and answer phones directing questions or problems to the appropriate individual. Serve as backup for some scale clerk duties when necessary
• Other duties may be assigned as required
• Manage all domestic and international travel arrangements for the Vice President
• Monitor travel logistics, expense reports and reconcile corporate credit card charges for accurate payment and reimbursement
• Create, edit and maintain electronic and written communication and correspondence
• Candidate should be able to work outside of normal business hours on occasion to support statement of work
• Experience in a role which required thorough knowledge of company office practices and technology, applicable policies and procedures, and the organizations office information workflow and structure
• Experience in a role requiring mature and independent judgment, initiative, and flexibility; highly responsive to the needs generated by the day-to-day activities of management and the organization; planning tasks; and leading in a team environment

Office Administrator Assistant Resume Examples & Samples

• A/P & A/R
• Perform all duties pertaining to the daily revenue reconciliation and cash deposit activity including reconciling POS systems to Oracle, posting payments, cash receipts,and credit card charges and payments
• Responsible for vendor reconciliations, bad debt calls and collections
• Print and distribute weekly/periodic financial packets and/or Club reports to General Manger and Dept. Heads
• Review Membership applications for completeness and assurance with program/legal requirements
• Miscellaneous office manager responsibilities (Supply orders, system maintenance, etc)
• Assist Dept. Heads with Payroll/Benefit processing and questions
• Answer telephone calls and transfer calls to the appropriate person
• Monitor and ensure that the reception area is kept tidy and projects a business-line image
• Keep a record of staff and visitors signing in and out of the building
• Assist in resolving clients’ issues and complaints
• Other assignments as assigned by Manager
• Bachelor's Degree in Business Administration or other related fields
• Able to communicate with others in a warm and helpful manner while simultaneously building credibility and rapport
• Great attitude and service minded
• Enter material information and pricing data used by staff onto work orders generated by the inventory management system
• Purchase materials and equipment by evaluating department needs; reviewing vendor costs, discounts and contracts; reviewing and communicating with vendors regarding product information, shipping services and expediting, costs, discounts and contracts
• Organize and maintain vendor lists with pricing on materials purchased
• Plans, directs, and coordinates the operation of vehicle maintenance and repair programs for company owned vehicles
• Reviews purchase requests for new and replacement vehicles
• Assists with the preparation of color coding piping and instrumentation diagrams utilizing PowerPoint
• Compile detailed reports, analysis, and drawings from data given from a variety of sources, and present to upper management
• Personally explore and seek feedback from others to understand talents, motivations, values, and development needs, while utilizing understanding to improve performance and build relationships
• Have at least three (3) to five (5) years administrative support experience
• Instill confidence of one’s intentions and positively represents the organization buy being responsible and trustworthy
• Have basic knowledge of Microsoft Office Application and PC skills
• Value and encourage diversity, while respecting and leveraging the backgrounds, capabilities, and ideas of others, resulting in a collaborative working relationship
• ATS (applicant tracking system) maintenance (50%)
• 1+ years relevant administrative, human resource or recruitment process experience
• Ability to effectively present information and respond to questions from managers, recruiters, executives, candidates and the public
• Internet experience including job boards, job posting and networking
• Ability to build effective relationships with recruiting team and candidates
• Ability to communicate effectively with others, both orally and written
• PC Proficiency in MS Office and the ability to navigate within the various Technology systems

Lead Administrator / Office Manager Resume Examples & Samples

• Reports to General Manager
• Supervise the General Administrative functions/personnel
• Process improvement / escalation support on the functional support roles of corp/regional. administrative functional support groups (Cash Team, Customer Service Specialists, Service Admins, parts ordering, etc.)
• Join leadership meetings
• Perform SoCal GA duties – with help of student worker
• Perform Service Administrative support – with help of student worker
• Customer Communication
• Assist with Town Hall and Quarterly Newsletter
• Assist with University/College engagement activities
• Work with Bid Manager to drive Management Operating System
• 4 years’ experience as an Administrative Assistant with client facing and field scheduling duties
• 4 years of MS Office (Word, Excel, and PowerPoint) experience in a business environment
• 1 year experience in Oracle (or other invoice/accounting/scheduling) software in an office environment
• Associate's Degree or Bachelor's Degree
• Able to work independently and be dependable
• Willing to and capable of being trained on various Honeywell systems
• Complete office/administrative assignments including but not limited to filing, paperwork and data entry, analysis project documentation, and preparation/processing of contract documents
• Perform varied tasks and projects of moderate to occasionally high complexity requiring the application of standard techniques, procedures, and criteria
• Make independent decisions for office applications and administrative tasks
• Maintain confidentialities, demonstrates professional conduct and business ethics
• Able to apply fundamental economic evaluations and to present recommendations
• Monitors cost responsibility reports and works to correct discrepancies
• Maintain office files supporting Williams Integrated Management System (WIMS)
• Monthly or periodic reports, presentation preparation and meeting coordination, spreadsheets and other reference materials
• HS Diploma or GED required; Associates degree in business or related field preferred
• Minimum of 3-6 years of related experience
• Proficient knowledge and application of Microsoft Office Suite, particularly Excel and PowerPoint
• Demonstrates solid leadership
• Must be detailed oriented with the ability prioritize tasks
• Must have good organizational and time management skills
• Ability to work with employees at all levels of the organization
• Ability to create and monitor monthly budgeting and forecasting reports
• Provide ongoing guidance in the area of Plant Administration Support procedures and internal control compliance. This may include some software training. Provide guidance and support to lesser experienced plant clerks
• Assist Plant Administration Supervisor or Location Manager with keeping the location in compliance with all internal control policies and procedures along with any required research for special projects relating to improving plant costs or related financial analysis. Serve as liaison between Accounting departments, other administrative departments and location personnel, communicating management's perspective on plant accounting procedures and administrative policies. Keeps management appraised of potential problems and recommend solutions
• Provide backup support for scheduled and unscheduled plant administrator vacancies, including vacations, illnesses, and off site training. Perform a variety of daily plant duties for plant managers or accounting; purchase orders, payables, time cards, fuel usage and receipts, bank deposits, analyzing costs and preparing detailed reports for plant management. Prepare month end closing information for Accounting bases on current closing schedule; fuel inventories, fixed asset changes, equipment rentals, timecards, accounts payable invoices, accounts payable accruals and location production reports. Serve as a contact for the plant. Receive guests and answer phones directing questions or problems to the appropriate individual
• Work with other plant accounting staff to evaluate the effectiveness of internal controls design at area locations and operations. Participate in region and corporate level audits and assist in developing changes where needed for compliance with current internal control policies and procedures
• Participate in maintaining a plant accounting best practice instruction manual detailing any site specific procedures that will assist any replacement personnel in completing required tasks
• Stay abreast of issues that pertain to plant activities from other Vulcan departments; Human Resources, Safety, etc
• Working wit other Region departments, research, document and resolve location procedural or data related problems. Present findings to the appropriate manager where and when needed
• Work with division Human Resources department to handle personnel requests and problems. Work with division SHE department handling safety and environmental issues
• Serve as backup for scale clerk duties when necessary
• Manage external communications, including
• Telephone management, recorded messages for after hours, ensuring all phone calls answered, applying appropriate external telephone communication skills
• Coordination of external contacts (telephone calls or meetings)
• Directing of calls to other functions when appropriate
• Keeping a dynamic schedule
• Keep Korea CVP fully informed on external requests for meetings and conferences
• Coordination with Boeing business leadership, which includes coordination or managing executive visits from business leaders
• Transportation management both for business trips and in town travel
• Prepare expense accounts
• Manage external correspondence, including : maintaining incoming and outgoing letter files, keeping internal and external contact list (including managing business card files), timely greeting card and correspondence management
• Coordinate office operations when Korea CVP is out of office, including
• Keep CVP continuously up to date on all key communication
• Responsive action on external needs when required
• Coordination of executive’s personal schedule to ensure not conflicts with business meetings, etc., as well as community relationship building events
• Transportation management, both for business trip and in town travel
• Duties and responsibilities subject to change per management requirements
• Bachelor's degree with relevant work experiences is required
• Excellent organizational skills, effective multi-tasking ability, and able to meet tight deadlines
• Proficient in Microsoft Office applications including Excel spreadsheet and PowerPoint
• Fluent English and excellent writing and dictation skills
• Exhibit an outstanding customer service attitude, flexible to changing schedules and requirements
• 2 to 4 years practical experience in an business operation or administrative support role is preferred
• Proficiently and seamlessly manage the Senior Vice President’s daily calendar
• Manage all domestic and international travel arrangements for the Senior Vice President
• Under minimal supervision, prioritize actions and proactively anticipate the Senior Vice President’s needs and flow of the office to ensure a smooth operating rhythm
• Thorough knowledge of company office practices and technology, applicable policies and procedures, and the organizations office information workflow and structure
• Must be self-motivated and require little supervision to complete assigned tasks
• Must have the ability to work with others in an office environment as well as deal with external customers
• Must be proficient in Microsoft Word and Excel
• High School Diploma or GED is required. An Associate’s Business degree is preferred
• Prior customer service experience is desired

Student Trainee Administrator Office Management Resume Examples & Samples

• A minimum of 2.0 cumulative Grade Point Average (GPA), in good standing with the education institution during this Pathway Intern excepted service appointment. GPA MUST BE PROVIDED IN THE TRANSCRIPT(S)
• Reside or attend school within the local commuting area of the position
• Qualified typist (minimum of 40 words per minute)
• At least two full semesters remaining before you complete your degree
• Account maintenance and reporting labor, material and overhead costs
• Maintain ledger of funds
• Consolidating and compiling budgetary data
• Processing of various requests for obligations, expenditures and other funds
• Best Qualified Group – Applicants who have a score between 97 and 100
• Well Qualified – Applicants who have a score between 85 and 96.99
• Qualified – Applicants who have a score between 70 and 84.99
• Fax your documents to 1-478-757-3144. If you cannot complete the Application Package online, you may fax all of your materials
• Act on the on behalf of the executive(s) in their absence in the collection and dissemination of information
• Prioritize executive’s phone calls, meetings, and daily calendar. Screen telephone calls, providing answers, direction or route as appropriate
• Coordinate meetings for internal executives and external clients; includes ensuring all necessary accommodations have been considered and provided (phone/video conferencing, presentation needs, net meetings, accommodations, meals, etc.)
• Coordinate complex national and international travel schedules for executives, senior level managers and guests; may travel with group as requested
• Manage the control and dissemination of highly sensitive and confidential corporate information
• Coordinate and manage a variety of projects of a general to complex nature
• Create complex computer documents including spreadsheets, advanced Power Point presentations, databases, speeches, etc
• Develop and maintain files (electronic and paper)
• Interact with internal and external customers, providing information and answering questions
• Coordinate with regional or departmental staff on corporate initiatives, issues and/or projects
• Route or respond to routine correspondence not requiring executive’s attention; develop correspondence for signature
• May provide day-to-day guidance and/or directly supervise office staff
• May participate in budget process
• May participate as a team member on corporate committees
• Perform all duties in accordance with safety rules and regulations
• Perform other duties as necessary
• Demonstrated ability to organize and prioritize assigned tasks and make decisions independently
• Thorough knowledge of current administrative procedures
• Intermediate to advanced computer skills to include all standard office and scheduling applications
• 7 years’ general office experience, with experience supporting an executive or multiple individuals
• Demonstrated experience working with high-level managers
• Or any equivalent combination of education and experience that demonstrates the ability to perform the key responsibilities of this position

Administrator Office Resume Examples & Samples

• Bachelor’s Degree preferred or a high school diploma required and equivalent amount of experience
• Self-motivated, strong time management and organization skills
• Detail-oriented and excellent follow-up skills
• Knowledge of office administration
• Ability to deal comfortably and create a positive impression for executive clients
• Computer skills including the spreadsheet and word processing programs, and e-mail at a highly proficient level
• Prepares daily schedule and calendar of meetings and priorities and initiates, establishes and communicates to Executive's staff on department and personal meetings
• Compiles and prepares administrative reports and documents for Executive review and signature
• Arranges logistical arrangements for meetings, conferences, and travel
• Assembles information from files and documents for XD review and approval
• Monitors and records and tracks front office budget for travel/supplies/etc
• Tracks office tasks and consolidates multiple responses into one coherent office response
• Assists with travel preparation and accounting for Executive Director
• The candidate must have two to four years of direct relevant experience supporting executive personnel
• Place purchase orders
• Data capturing and data updates
• Sit in supplier meetings
• May expedite the filling of orders by suppliers to meet production
• May substitute items within pre-approved guidelines
• Actively uses continuous improvement tools to improve HS&E, quality, delivery, financial performance, employee engagement, and customer satisfaction
• Handles special projects as assigned
• Conducts all business activities in accordance with Baker Hughes Health, Safety and Environmental policies, Legal Compliance requirements and Baker Hughes Core Values
• Previous experience will be an added advantage
• Strong excel skills required
• Able to work in a team
• Excellent knowledge of MS Office packages
• Knowledge of purchasing practices, principles and procedures
• Ability to analyze and present statistical data
• Knowledge of MS Office applications, including knowledge of intermediate level Excel functionality
• Must be able to balance multiple tasks in a challenging, fast-paced work environment
• Knowledge of office policies, procedures, and work flow to perform tasks associated with the records management programs
• Knowledge of office automation applications to produce documents and reports
• Ability to communicate effectively with individuals and groups from a variety of backgrounds
• Meet the OPM qualification standard for the position to which the Intern may be converted
• Maintain acceptable performance under the Agency's approved performance management system
• Receive favorable recommendation for conversion from supervisor
• Resume - your resume showing your current cumulative GPA and expected date of graduation
• Copy of Official or Unofficial transcripts (if selected a copy of your official transcript will be required prior to your first day of employment
• Student Verification Form, https://www.boston.va.gov/careers/StudentVerificationform2017.pdf or other proof of enrollment, e.g., letter from the registrar's office. If enrolled part-time, the proof of enrollment must also provide the school's policy on what is defined as half-time enrollment
• Veterans' Preference documentation, if applicable

Administrator / Office Manager Resume Examples & Samples

• Supporting the team with administrative and support duties
• Writing business proposals
• Writing reports- Candidate MUST have strong writing skills
• Reviewing contracts from clients and have the ability to red line contracts
• Preparing daily schedules for technicians
• Updating and maintaining job reports on a daily basis
• Supporting and working with Project Managers and Engineers and under their supervision producing documents and record keeping
• Maintaining and updating information uploading drawings and documents that need to be accessed by the team and or clients, electronic and hard copies of all documents for filing purposes and organizing client information
• Outstanding Organizational Skills
• Strong Administration experience is essential
• Reading and marking up legal contracts
• Knowledge of liability insurance and gathering COI-s
• Microsoft Office experience is essential
• Experience using Quick Books online and ability to invoice customers + collections
• Looking for a candidate with a very proactive and self sufficient approach and personality
• Multi-tasker that is flexible and adaptable
• Great communication skills both verbal and written
• Excellent organizational skills is a MUST
• Looking for a fast learner and that can handle high paced deadlines
• 25% Program Administration: Administers the Administrative Appeals/ Legal Services Database which include receiving analyzing, testing and implementing program changes. Responsible for reviewing information, insuring data entered is correct and processed in a timely manner
• 20% Leadership: Supervise the Office of the Secretary Support staff through team environment by leading, mentoring and modeling desired culture and creating an environment for achieving positive outcomes. Provides leadership team building and a climate for motivation by coaching associate to achieve target goals. Serves on interview/selection teams. Establishes priority outcomes. Provide performance feedback sessions, conducts performance reviews, participates in individual development plans, provide associate counseling, documents accomplishes and areas for improvement and makes disciplinary proposal when necessary
• 20% Fiscal Management: Gathers data for and prepares the budget for the Office of the Secretary. Oversee and monitor implementation of the budget by auditing monthly budget reports, following up on any variances/discrepancies. Making necessary adjustments and reporting budget status to the Secretary. Oversees office purchase requests, preparation of travel expenses reimbursements and payroll reporting to assure timely an accurate processing of all related documents. Develops, disseminates and revises procedural manual and instructional materials for fiscal actives relate to the Office of the Secretary
• 5% Other Duties:Performs special projects and other duties as assigned by the Secretary

Office Administrator / Reception Resume Examples & Samples

• Supporting the Financial Controller by recording and maintaining financial information via excel spreadsheet and SAP
• Supporting the Payroll team with timecard information for weekly waged staff
• Reception duties, mail, courier, office supplies management
• Coordinating and booking travel/accommodation requests for staff
• Site administration duties – event/business function planning, making arrangements for external visitors
• Supporting Accounts Payable and Account Receivable teams with resolving queries, invoice reconciliation, purchase order creation

Administrator, Office Resume Examples & Samples

• Work proficiently with intercompany departments and external stakeholders
• Answer phones, process mail, track and process expenses
• Prepare correspondence, coordinate meetings and execute travel arrangements
• Provide back-up support for various department admin staff when needed
• High school diploma or GED required; Bachelors Degree in Business, Human Resources, or a related field preferred
• Self-starter with demonstrated ability to prioritize and manage multiple responsibilities
• Ability to maintain confidentiality related to sensitive information
• Proficient with Microsoft Office suite (Outlook, Excel, Powerpoint, Word)
• Five plus years administrative assistant experience preferred
• Provide the primary professional administrative support through managing the day-to-day operations of the Department of Biochemistry
• Provide leadership and direction to all faculty, support staff, and students within the department on all employment and personnel issues, with direct supervision responsibilities
• Develop and initiate new policies at the departmental level in conjunction with University policies and procedures
• Manage and maintain all confidential departmental files, including personnel, staff/faculty contracts, promotion and tenure, travel, purchasing, etc
• Solely plan, create, and manage the yearly fiscal operations of the department, including the development, preparation, and oversight of budgets for all accounts within the department, such as State, UHA, Foundation, and Start-Up funding
• Manage and supervise all payroll records for the department
• Initiate and develop all job descriptions and search and selection processes in coordination with HR and Social Justice
• Act as an assistant and liaison to the departmental Chair and Graduate Student faculty Director
• Supervise and coordinate course preparation and planning for each semester
• Contact person regarding vendor contracts and complete all necessary reimbursement forms (travel requests, faculty travel grants, etc.)
• Approve all purchases within the department and audit daily transactions
• Bachelor’s degree in business, accounting, finance, or other related field; an equivalent combination of education and experience is also acceptable
• Two (2) years of experience with the following
• Answering and directing incoming calls including meeting and greeting of visitors
• Draft and deploy weekly project and team communication updates
• Prepare and coordinate office functions and Monthly Team Brief
• Manage the agile working environment (allocate work stations and manage occupation to availability)
• Provide staff inductions
• Provide assistance with preparation of document deliverables (reports, bids, bid collateral and presentations) ensuring content and formatting comply with AECOM branding standards and writing guidelines
• Coordinate and facilitate internal and external meetings
• What We Offer
• Greet, identify and direct visitors
• Responsible for answering phones, screening and routing calls
• Manage and coordinate conference room usage and preparation of rooms with specified equipment needs. May include offsite venue coordination and catering
• Serve as point of contact for vendors and building management teams. Handle all incoming requests and ensure follow-up and completion
• Order office and pantry supplies; maintain all inventories
• Track, reconcile and approve invoicing in appropriate systems
• Sort and distribute daily mail for office personnel
• Prepare courier shipments - domestic and international
• Assist with all office events, Corporate initiatives and catering
• Manage seating plans and access card process for office
• Maintain appearance of kitchenette area and upkeep of equipment
• Maintain the appearance of all conference rooms
• Heavy calendar management, requiring interaction with both internal and external executives and assistants, to coordinate a variety of complex meetings
• Arrange complex international and domestic travel schedules and reservations
• Reconcile trip expenses within appropriate time frame
• Respond to business e-mails to handle inquiries and direct/route appropriately
• Ability to handle confidential and non-routine information
• Create and develop general correspondence, memos, charts, tables, graphs, business plans, proposals and presentations
• Work independently and as a member of the administrative team to lead and assist with administrative initiatives and special projects that may arise
• Must be proficient in MS Word, Excel, Power Point, Outlook and the Internet
• Experience with arranging complex travel plans and the reconciliation of expenses
• Excellent verbal and written communication skills required. Must have a good command of the English language, oral and written
• Ability to multi-task, and comfortable working in a diverse, fast-paced changing environment
• Must have a high level of interpersonal skills to handle sensitive and confidential situations. Position continually requires demonstrated poise, tact and diplomacy
• Self-motivated, innovative, able to accomplish tasks with minimal direction and supervision. Must be able to operate effectively with minimal direction
• Seeks out the most efficient process to complete a task and exercises good judgment
• Solution driven interpersonal skills; able to work through conflict in an effective professional manner to maintain productive working relationships
• Strong organization skills - work requires continual attention to detail, establishing priorities and meeting deadlines
• Analytical ability is required in order to gather and summarize data for reports and projects and to find solutions for various administrative projects
• A professional appearance and telephone manner is essential
• To be successful in this position, the incumbent needs to be punctual and have regular in-office attendance. This is not a telecommuting position
• 10 years supporting senior leadership within the C suite
• Advanced Microsoft Office applications
• On-line schedulers for travel and booking
• Demonstrated ability to maintain confidentiality and use good judgment in making independent decisions with a high degree of tact and diplomacy
• Input of all weekly sand tickets into Microsoft ACCESS
• Order/maintain supply inventory needed using Statewide Procurement Card
• Reconcile, code & show proof of purchase on all procurement card purchases by month ending
• Prepare/obtain paperwork for new hire contractors/drivers: Pre-employment background, DOT physical, DOT forms and contract agreement
• Create file folders for all new hire contractors/drivers
• Record, update, maintain vehicle, owner/driver records (Expiration dates/ recertifications) using Excel spreadsheets
• Requesting background checks, driving records & drug tests
• Statewide bookkeeping & payroll
• Keep track of weekly company trailer mileage using EMS application
• Maintain maintenance records for Statewide trailers
• Assist in company safety meetings using Safety Presentations (Powerpoint)
• Maintain maintenance records for Owner/Operator tractors
• Facilitating rules & regulations related to Statewide Trucking
• Order/Maintain fuel inventory for Statewide Owner/operators
• Deducting weekly fuel consumptions of each Statewide Contractor using Excel spreadsheets
• Requesting Indemnity, cab card, & medical card inquiries
• Deduction/Credit of fuel key, spill kit, logo, & cab/liability card deposits
• Oversees general operation of the unit office to include upkeep of operating cost records, associate files, compliance, record retention in addition to organization and filing of records and other operational supporting documentation that may be required; maintains supporting documentation
• Ensures staffing, service and financial standards are met while improving efficiency and reducing costs
• Prepares weekly, monthly and annual reports and other reporting documentation for management review
• Coordinates with other departments within the operation; is knowledgeable of sector-support departments in the corporate office
• Provides recommendations for the selection and performance management of associates
• Attends staff and management team meetings
• Inventories and maintains office supplies
• Effective interpersonal skills and leadership abilities. A customer-service focus
• Strong computer skills; proficient in Microsoft Office products, including Word, Excel, PowerPoint and SharePoint (spreadsheets, word processing, presentation creation/editing)
• Ability to handle stress and work under pressure, with a professional, courteous and positive attitude
• Ability to work in a team environment and to promote collaborative efforts
• Action Oriented to capitalize on opportunities and resolve problems independently
• Position requires excellent attendance
• Associates degree preferred, but not required
• Administrative experience required

Related Job Titles

• Resume Examples
• Resume Samples
• Resume Templates

Office Administrator Resume Example

Tried and tested resume example for your next job in 2024. Get a jump-start, by editing this Office Administrator resume example. Just update this example with your details, download and launch your career to new heights today!

How to write an office administrator resume

The office administrator's resume should reflect a range of skills necessary for smooth management of standard office tasks. Office administrators in certain situations must be competent about computer communications, arranging, and management of transactions. They must emphasize their managerial capabilities and their willingness to discover new tasks efficiently.

A stand-out resume of an office administrator must demonstrate one's potential to provide outstanding customer support and function well with time limitations. Create a CV from one of HipCV's resume templates , and incorporating these valuable resources on designing your resume, and you'll be on your track to having the job of your dream.

Office administrators conduct managerial and operational duties to determine that employees can function safely and responsibly. They are hired by all kinds of organizations, like major corporations, non-profit institutions, and government offices.

Job Market Outlook for Office Administrators

The Bureau of Labor Statistics estimates that job growth in this sector will decrease by 3percent from 2019 to 2029. The average annual salary for front-line office managers and administrative service staff and office administrators was $56,620 in 2019.

Duties and responsibilities of office administrators

The duties and responsibilities of office managers include; 

• Assigning work tasks
• Establishing priorities
• Retaining office equipment
• Acquiring raw materials
• Conducting training
• Assessing employee productivity
• Devising and enforcing corporate laws

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Profile Summary

Illustrate the ultimate successes and qualities in your profile summary. Make sure to employ as many strong action verbs and industry-related knowledge. Office managers play a significant role in ensuring the smooth operation of office duties. It is vital to understand the core qualities that adequately illustrate your skills and achievements for this work.

Enthusiastic and experienced Office Administrator with a proven track record of success, delivering operational and administrative expertise in office environments. Highlighting the varied requirements of the office and assisting coworkers and managers with outstanding assistance skills. I put together top-quality management skills and a self-directed desire to achieve performance.

The overview is a brief paragraph that sells your knowledge of transforming offices into precision equipment. Profile summary demonstrates your accomplishments and explains your successes in your job. The office administrator profile summary is also an elevator speech but attracts special consideration to your qualifications and skills. A resume summary is generally applicable to those who have completed college or have switched jobs.

Mention all roles related to the office administrator's role or jobs that have applicable duties or skills. Consider using strong action verbs and highlight job-related achievements that show you are an outstanding applicant. If you outline every specific assignment you undertake in your employment record for a resume, then it will be as extensive as you got the curriculum vitae. And that is why the perfect relevant experience segment offers hard hits in a tiny bundle. 

• Commence with your latest or prior job roles and responsibilities and work in reverse-chronological order. If you are not unfamiliar with this resume style, check out this detailed HipCV guide on how to write an effective resume .
• Personalize your resume by composing lengthy and informative position descriptions that are more appropriate.
• Focus on providing work position, company name, time of employment, and job functions in bullet points.
• Proceed every bullet point with strong action verb and keywords  
• Consider every bullet an illustration of how you reach your goals. Achievements on a resume are always noteworthy than only the details of duties.

Office administrators spend a lot of their time on regular functions. It indicates that your office management expertise will transform into significant organizational benefits if you can get administrative duties off your colleagues' plates or simplify your office operations.

Here's how to describe the expertise of office administrator skills on a resume;

• Build a master version of all relevant work skills so that you can pick the most appropriate abilities for a particular job position.
• Add hard, soft skills, technological skills, and other skills that may apply to the job role for which you are qualifying. 
• Integrate your most successful expertise explicitly in your employment segment to convey work-life scenarios.

List of skills to add to your office administrator resume;

• MS Office 
• Time management
• Communication skills 
• Record keeping
• Office management
• Typing skills
• Computer skills
• Teamwork skills
• Decision making
• Organizational skills
• Interpersonal skills
• Detail-oriented
• Customer service

When personalizing your resume to a work advertisement, checking the resume keywords will ensure that your resume passes the ATS software.

Many jobs encourage applicants for office administration roles to have higher education, like an associate's degree. And some jobs are open to those with a high school education or similar. Popular qualifications or academic disciplines entail business studies and office management. 

If you have an associate's degree or high school education, this segment is the spot to emphasize your academic training. But if you've never gone to university, you can mention high school on your resume only by name, place, and date of graduation. If you are a recent college graduate, you can improve your education portion with related academic or school assignments to demonstrate specific skills that you have acquired.

If the university is more like a vague recollection and you are part of the corporate world for more than five years, then mention your university name, place, date of course finished, degree, and grades.

Office leaders are accountable for planning and managing office activities so that organizations can function at their maximum potential. The roles of the office administrators differ based on the employer and the sector. And they mostly entail administrative work, records management, accounting, and support activities for the office workers. The purpose of your resume is to reflect that you are the right fit for the role.

Here are a few of the proven standards to follow for resume formatting;

Find out which form of resume category suits your work quest. The uniform approach is to structure every segment in reverse-chronological order.

• Choose a simple resume template to keep your resume easily readable.
• Choose a contemporary resume font such as Arial or Times New Roman.
• Using one-inch minimum gaps on both sides of your resume. 
• Ensure your resume suits on one page, unless you've had a decade of experience that it's not feasible.
• Use your name or work title to label your resume job application.

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Additional resume sections

It is not compulsory to include extra segments on your resume, but it will begin to establish you from the pool of applicants;  

• Insert parts based on what you should display, like language segment, events, accreditations, awards, and volunteer activities.
• Consider including a portion of interest to the sprinkle of your character.

Office administrator cover Letter tips

You're going to have to be ahead of the curve to get that office administrator position.  

So cover letters can help you stand out. What is the purpose of a cover letter? Basic and straightforward to eliminate the concerns of the prospective employer.

Here's how to ensure that you have the most valuable features of the cover letter added to your job application;  

• Switch to a new  cover letter framework.
• Acknowledge the potential employer by name so as not to write a standard cover letter.
• Create the eye-catching cover letter description to allow the headhunters to review it.
• Store the highest achievements and the most related experience in the second part of the cover letter.
• Your cover letter must have an action statement for an interview request.

After submitting your job application for the role, ensure to get in touch. A short letter or call reveals you are the kind of active-person that can manage any workplace.

Alternative career options for office administrators

Corresponding opportunities for those looking for a job in office administration are as follows:

• If you are pursuing a non-supervisory position in administrative employment, it may be suitable to become an Executive Administrative Assistant. They work for businesses, medical offices, and offer assistance like arranging conferences and assignments, taking calls and messages, coordinating documents, performing analysis, reporting, and placing orders. A high school education, computer skills, and relevant field knowledge are often necessary to access the sector. Executive administrative assistants in the regulatory and clinical disciplines can require special skills and expertise. As per the BLS, the number of executive secretaries and administrative assistants will diminish by 20percent between 2019 and 2029.
• If you are keen on a managerial role in an organization can explore being an administrative services manager. Often known as facility or document administrators, they prepare invoices for the resources and materials available, buy and allocate items, coordinate details, and archives, set up departmental priorities, oversee administrative personnel, and plan for the upkeep of equipment and facilities. Based on the job, a high school or college qualification in technology, building management may be mandatory to take for this role in this industry. As stated by the BLS, administrative service managers received an average wage of $96,940 in 2019. The BLS also predicts an increase in work prospects by 6percent over 2019-2029, leading to the generation of 21,200 employees.

Office Administrator Resume Example for professional summary, skills and job description

Office Administrator professional summary

A structured and determined professional pursuing a job as an Office Administrator with good analytical abilities, insight of the administrative processes of the office and a compelling experience in the office administration.

Office Administrator resume skills

• Bookkeeping
• Problem-Solving
• Microsoft Office
• Communication
• Multitasking
• Office Admin

Office Administrator job description

• Provide versions of purchase orders, accounts, credit account and billing information to clients.
• Competent of multinational market strategies, from the start of the quote to the completion of the invoice. Engaged in the main evaluation for the ERP and assisted with the acquisition of the venture.
• Held liable for calls and communications on outstanding accounts and credit, that allowed excellent interpersonal skills and exceptional precision and capability to manage all scenarios efficiently and respectfully.
• Aligning small financial transactions, managing change orders, and recording everyday secure counts.
• Participation in publicity, recruiting and new employee training courses.

Office Administrator/Data Entry Clerk Resume Example for professional summary, skills and job description

Office Administrator/Data Entry Clerk resume professional summary

As an Office Administrator, striving for a role within a corporation to contribute to achievement with my exceptional interpersonal and managerial skills, together with the opportunity to improve and develop.

Office Administrator/Data Entry Clerk Resume skills

• Database Management
• Credit Management
• Customer Service
• Answering Phones

Office Administrator/Data Entry Clerk Resume job description

• Retaining office facilities by coordinating day-to-day workplace processes and operations, along with the supervision of front and office management and handling client activity and support to the HR department.
• Establishing and upgrading of office processes and records to enhance office activities.
• Construct competent e-mails, documents, correspondence and other relevant word-processed tasks.
• Coordinating, preparing, structuring, taking care of funds for management and HR conferences, new employee recruitment, etc.
• Keeping the office condition by organizing the emergency corrections and interacting with the IT team to overcome the problem of the office system.

Payroll/Office Administrator Resume Example for professional summary, skills and job description

Payroll/Office Administrator Resume professional summary

Comprehensive and resourceful office administrator with 3+ years of expertise maintaining that offices successfully work. Energized to join the ABC Company and introduce a different level of coordination and professionalism. Enhanced office productivity at PAQ Systems Ltd. with the development of a new ERP systems program.

Payroll/Office Administrator Resume skills

• Time Management
• Office Management
• Interpersonal Skills

Payroll/Office Administrator Resume job description

• Keep data and files up-to-date and readily available.
• Select and deliver postal mail and arrange outgoing mail including envelopes, parcels.
• Answer calls to pass information or transfer calls to the relevant personnel.
• Employing office equipment such as photocopiers, scanners,  And word processor machines, worksheet development, etc.
• Follow-up on consumer transactions to fix overdue or past due transactions.
• Execute daily business transactions, like authentication, classification, uploading and documentation of accounts receivable details.

Office Admin/Shipping and Receiving Clerk Resume Example for professional summary, skills and job description

Office Admin Shipping and Receiving Clerk Resume professional summary

With more than 5 years of experience as an Office Administrator, seeking a role within your company to provide and utilize outstanding customer care, administrative assistance and management services.

Office Admin/Shipping and Receiving Clerk Resume skills

• Shipping and Receiving
• Project Management
• Calendar Management
• Organizational

Office Admin/Shipping and Receiving Clerk Resume job description

• Confirms the administrative inventory database against the real inventory items.
• Explores and documents any anomalies with respect to any problems relevant to shipping and receiving.
• Help forklift technicians to provide requisite documentation to start the loading and unloading operation, and assess and configure RF inspections when problems occur.
• Accessed customer support capabilities when matching shippers, drivers and outside suppliers by calls and emails to support and facilitate with coordination, queries or complaints, and factual data.
• Collaborate with the lead and supervisor to maintain a smooth and efficient daily operations operation of the storage facility.

Office Admin/Accounting Clerk Resume Example for professional summary, skills and job description

Office Admin/Accounting Clerk Resume professional summary

Qualified and competent Office Administrator with more than 8 years of industry experience. Enthusiastic about my job and seeking to join a business with opportunities for advancement.

Office Admin/Accounting Clerk Resume skills

• Tracking Orders
• Account Management
• Expense Control
• Reconciliation
• Ledgers Preparations

Office Admin/Accounting Clerk Resume job description

• Recognizes work process by observing techniques, introducing cost cutback.
• Acquires operational employees by providing data, training opportunities and prospects for interactive development.
• Adds to team activity by providing relevant outcomes as necessary.
• Prepares tasks to be performed by storing and organizing records and reference items.
• Receipts by verification of transaction records; estimation of expenses and reimbursements; preparation and mailing of purchase orders, identification of overdue payments and incomplete transactions.
• Gathers earnings by updating unpaid invoices, informing consumers of inadequate transactions.

Office 365 Administrator Resume Example for professional summary, skills and job description

Office 365 Administrator Resume professional summary

Experienced, highly competent and efficient Office Administrator with more than 10+ extensive experience in the management and supervision of offices. Specialist in holding plans, purchasing product inventory and organizing team events. Pursuing a full-time job to assist the IT facilities of an expanding organization.

Office 365 Administrator Resume skills

• Social Media Marketing

Office 365 Administrator Resume job description

• Managing Microsoft Office 365 by including, updating users classes, and collaborative accounts.
• Preserving exchange 2013 and windows application directories with Dirsync for identity verification.
• Microsoft Azure adding, disabling, switching cloud-based computers, such as databases, desktops.
• Induction and monitoring of network servers, windows 8, exchange platform, endpoint security.
• Database managing of servers and applications, community procedure, print exchanges, network sharing.

Check out HipCV Administrative Assistant resume example , and our complete guides on resume writing , cover letter writing , hard skills , soft skills , CV writing , cover letter fonts , resume fonts , interview tips , how to become an accountant , accountant cover letter writing tips ,  remote jobs , no work experience resume tips ,  health and safety engineer cover letter writing tips , how to become a health and safety engineer .

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