phd scholarship extension

Duke Announces Funding Extensions, Other COVID Support Measures for Ph.D. Students

The following is a message that Provost Sally Kornbluth sent to Ph.D. students on July 16.

Dear PhD Students,

I write to provide an overview of policies that we are developing in response to the negative impacts of the COVID-19 global pandemic on Duke PhD students.  Let me begin by reflecting on what we have heard from all of you.  

Since the pandemic hit the United States in earnest this past March, our doctoral students have confronted significant disruptions to their academic progress and mounting obstacles in their day-to-day lives: lost access to labs and libraries, canceled conferences and workshops, uncertainty about visas, exacerbated challenges for those with disabilities, childcare and homeschooling responsibilities, social isolation, anxiety, depression, and financial strains. At the same time, we were all harshly reminded of the structural racial inequities in American society through witnessing violence against African Americans and the subsequent national conversation that is still evolving.

Over the past several months, you have demonstrated incredible resilience and adaptability in adjusting to these difficult conditions. Like our faculty, you have deepened your familiarity with digital modes of research and teaching. You have further embraced opportunities for professional development that can be accomplished remotely and have creatively reordered the sequence of your research plans. You have also continued to play key roles in Duke’s teaching and research mission.

The university’s responses to this unprecedented moment reflect the extensive input we have received from doctoral students, especially through program-level surveys; individual communications to DGSs, chairs, and deans; open letters from graduate student groups; and discussions in the Graduate and Professional Student Advisory Board that was created to provide student input for fall planning. These discussions have informed our efforts in three areas, summarized next and discussed in detail following:

• We will create a mechanism to provide tuition, fee, and stipend support to students who have reached the end of their guaranteed funding package and whose progress toward their degree has been significantly slowed by protracted pandemic-related impediments;  
• We will continue to urge flexibility in deadlines and modes of achieving key milestones, such as preliminary examinations, and PhD students with teaching responsibilities will have a choice about their teaching modality during the pandemic, given health and safety concerns; and  
• We will intensify our efforts to foster a supportive and actively inclusive climate for PhD education, excellent mentoring and advising for PhD students, and accessible mental health services.

Funding Extensions

Perhaps no pandemic-related issue has generated more concern among PhD students than the potential financial burdens created by delays resulting from curtailed access to research materials and venues. Here is what Duke has done and plans to do to help address those concerns.

Summer funding:  This summer, Duke  identified funding and employment opportunities  for every PhD student who sought it, including those past their sixth year. We plan to continue this next summer should COVID-19 pose continuing problems with off-site internships and professional development opportunities that prepare students for diverse careers. 

Tuition-and-fee scholarship for 7th-year students:  Currently, The Graduate School’s guaranteed PhD funding package covers tuition and mandatory fees for students in years 1-5, and students are eligible for a tuition scholarship in year 6 (which will also cover mandatory fees starting in fall 2020) as long as they have made an effort to apply for external or departmental tuition coverage. 

In light of the pandemic, we are working on a framework to allow students in year 7 whose progress is being seriously affected by the pandemic in the 2020-21 academic year to apply for a scholarship that would cover tuition and mandatory fees for either a semester or a full year, depending on the severity of the delay. This would apply to students who will be in their seventh year in the 2020-21 academic year and have faced significant delays in completion due to the pandemic.

Stipend extension for 6th-year students:  Currently, PhD students are guaranteed a stipend for years 1-5. As part of our COVID-19 response, students who will be in their sixth year in the 2020-21 academic year will be able to apply for an extension in compensatory stipend 1 , in the form of a TA-ship or RA-ship, for either a semester or a full year, depending on the severity of the delay. (Sixth-year students already receive  coverage for their tuition and mandatory fees ).

Students in years 2-5:  PhD students who will be in years 2-5 during 2020-21 will be eligible to apply for the stipend extension and the tuition-and-fee scholarship as they approach their sixth and seventh years, respectively. Students should ensure that their advisors and thesis committee have an accurate and ongoing picture of the effects of the COVID shutdown on their research.  Students should also document any pandemic-related effects on their progress in their 2019-20 annual reports.  If such reports have already been filed for this year, it will be important to amend the current reports to include details of COVID-induced delays. This documentation will be important for any later applications for extension of financial support once students reach their sixth year.

Details on the funding extensions, including application instructions and deadlines, are posted at  gradschool.duke.edu/covid19funding .  Students will need to provide a clear and compelling explanation of how COVID-19 has substantially delayed progress toward the degree. They will also need to obtain approval from their advisor and director of graduate studies.

Flexibility on Deadlines and Modes of Completing Program Milestones

The Graduate School has already extended the deadline for completing preliminary examinations (or portfolios, in the case of some departments) by a full semester, and demonstrated significant flexibility around the timing of thesis defenses. Preliminary examinations and thesis defenses also  may now occur remotely . We will continue to adjust deadlines, should shifting circumstances associated with the pandemic warrant. 

PhD students with instructional responsibilities, whether as instructors of record or discussion section leaders, will be able to choose whether they teach online or in person based on their individual health concerns or personal circumstances. This is similar to the latitude that Duke faculty members have in choosing their mode of holding class.

Program Climate, Advising/Mentoring, and Mental Health

I have asked each of our schools with PhD programs to reexamine how they will ensure a positive environment and effective advising and mentoring structures for PhD students. Many schools had already embarked on these matters in response to the  2018 report  of the Re-imagining Doctoral Education (RiDE) Committee, but the pandemic requires renewed attention and greater dedication to these efforts.

Importantly, as we proceed with responses to the pandemic, we must also redouble our efforts to eliminate bias and racism from our graduate programs. In the coming months we will roll out, among other actions, revised Responsible Conduct of Research trainings that address racism in the research environment, anti-racism programming and, in each school, curricular revisions that address issues of systemic racism. 

Some initial school-based responses, to be augmented as the summer and fall progress, include the following: 

• Arts & Sciences Dean Valerie Ashby has charged every PhD program in Trinity to create standards for good advising/mentoring and mechanisms of accountability associated with those standards, as well as to assess the quality of its intellectual and social climate. She has appointed the first A&S dean of graduate education, Neil McWilliam, to focus on these issues and coordinate program-level action.   
• The School of Medicine has reorganized the Office of Biomedical Graduate Education, revamped a coordinated first-year curriculum with a greater focus on professional development, wellness, community building through OBGE Gateway Groups, and implemented mentoring training for Gateway Group faculty leaders.  
• The Nicholas School of the Environment, in partnership with its Graduate Student Association, has embarked on a school-wide effort to assess the frequency of negligent or abusive advising and develop policies and practices to eliminate that behavior.  
• The new executive director of the Duke Career Center, Greg Victory, is working with The Graduate School and the individual schools to improve coordination of career advising for PhD students.  
• Maria Wisdom, director of interdisciplinary advising and engagement, has expanded the group coaching that she offers to humanities and social science PhD students.

All of these steps have the goal of more consistently providing Duke graduate students with strong advising and mentoring, which have only become more pivotal amid our current conditions, and which, more than ever, work best when graduate students can count on a team of complementary advisors.

Finally, Student Affairs has engaged  Blue Devils Care , a free service that gives all Duke students access to mental health providers at any time, as well as expanded options for scheduling counseling sessions. 

In closing, I wish to emphasize that our PhD programs represent a crucial dimension of Duke’s core mission to expand the frontiers of knowledge. We will continue to work with faculty and staff to support your efforts as researchers and instructors, and to improve our structures for training amid these challenging times. I wish you a safe, healthy, and productive remainder of the summer.

Sally Kornbluth, Provost

1 – Clarification: Departments can choose to provide the sixth-year stipend extension as either compensatory (in the form of a TA-ship or RA-ship) or noncompensatory.

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PhD Funding and Benefit Packages

Charles river campus.

Boston University’s PhD programs on the Charles River Campus subscribe to a full funding model. This system guarantees all PhD students in good standing five years of stipend support, 100% tuition scholarship, and a health insurance credit. This approach reflects BU’s commitment to nurturing the next generation of researchers across the humanities, social sciences, sciences, and engineering. Stipend level minimums vary by PhD program, but for the 2024-25 academic year, minimums will range from $27,318 for 8 months to $40,977 for 12 months. Students receive health insurance (the SHIP basic plan) through Aetna Student Health. Full tuition and student services fees are also covered for PhD students on the Charles River campus.

Medical Campus

PhD students in Graduate Medical Sciences (GMS) at Boston University’s School of Medicine and the School of Public Health (SPH) also enjoy a full-funding model. GMS and SPH PhD students receive a full tuition scholarship, are exempt from paying student fees, receive health insurance coverage as part of their support, and are entitled to an annual stipend. For more specific information, please visit the PhD funding sections of GMS and SPH .

PhD Stipend Extensions for Students Impacted by the COVID Pandemic

Boston University believes it is crucial to ensure that current PhD students who have had their progress impeded by the pandemic are able to complete their degrees. While individual PhD programs and the schools/colleges in which they are housed are the primary source of academic and financial support for PhD students, in rare circumstances, programs and schools/colleges may not have adequate resources to support all students whose progress has been hindered by the pandemic. For this reason, the Office of the Provost has established a fund to support PhD stipend extensions necessitated by this circumstance. Learn more about this funding opportunity and how to apply .

Please note that this program will end after the 2023-2024 academic year, concluding in early spring 2024 for logistical and operational purposes.

PhD Funding by School/College

You can learn more about specific funding packages through the school or college to which you are applying or in which you are enrolled:

• Graduate School of Arts & Sciences
• Wheelock School of Education and Human Development
• College of Engineering
• College of Communication
• College of Fine Arts
• PhD Human Physiology
• PhD in Rehabilitation Sciences
• PhD in Speech, Language and Hearing Science
• Faculty of Computing and Data Sciences
• School of Medicine (Graduate Medical Sciences)
• PhD in Biostatistics
• PhD in Environmental Health
• PhD in Epidemiology
• PhD in Health Services Research
• School of Social Work
• School of Theology
• Questrom School of Business

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Funding Packages for Full-Time PhD Students

If you are accepted as a full-time NYU Steinhardt PhD student, you are eligible for our generous funding package, which includes a stipend, scholarship, and healthcare coverage. Information is below and on our doctoral funding website. 

Funding Opportunities

The Steinhardt Fellowship Program

The standard Steinhardt Fellowship package includes an annual stipend, tuition remission for required course work, and student health insurance through your fifth year. The fellowship is reserved for full-time doctoral students. The 2024-2025 stipend is $33,867. Complete details are provided with each offer of admission.

Research Assistantships

Some doctoral students may be appointed to a Research Assistantship. Research Assistants are funded by external grants and work with a principal investigator on a funded research project. Unlike Steinhardt Fellows, Research Assistants agree to work 20 hours per week on an ongoing research project, typically with a team of faculty and other students. Research Assistants may not perform additional work assignments such as teaching or grading.

For the duration of the assistantship, Research Assistants receive funding that includes a stipend, tuition remission for required course work, and student health insurance.

Other Expenses to Consider

Beyond what is covered by your Steinhardt Fellowship or Research Assistantship, you may have additional expenses that you should keep in mind as you plan your budget. These may include, but are not limited to:

• Late registration fees
• Tuition for undergraduate courses
• Tuition for graduate courses not applicable to your degree
• Tuition for courses in excess of the total point requirement for your degree
• Tuition for courses completed after the end of the fifth year
• Tuition for courses and fees used to maintain official enrollment for study leading to a degree after the end of the fifth year; see doctoral student policies for more information
• Student health insurance for students beyond the fifth year (note that students who are employed by NYU, such as Research Assistants or Adjunct Instructors, may receive health insurance as an employee benefit)

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• Ngā akoranga | Study
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University of Auckland Doctoral Scholarships

Find information about the doctoral scholarships offered by the University of Auckland.

The University of Auckland Doctoral Scholarship (UoADS) is a competitive scholarship scheme in 4 rounds each year. This is what you can get:

In 2024, the University of Auckland Scholarship comprises:

• a tax-free stipend of $33,825 per annum with an annual CPI adjustment to the stipend value for up to 36 months FTE*
• tuition fees for up to 36 months FTE
• single student Health Insurance compulsory charge
• a further six months of scholarship funding may be available following the initial scholarship

* Duration of stipend varies according to doctoral programme, see the Regulations for more details.

CPI Adjustment

To maintain the real value of the UoADS, from 2024 onwards an annual Consumer Price Index (CPI) adjustment will be made to your stipend. This will come into effect on 1 January each year. The CPI adjustment reflects the November Monetary Policy Statement, put out by the Reserve Bank of New Zealand (RBNZ). In that Statement, the Reserve Bank forecasts the expect annual CPI movement for the following year. You can find the Policy Statement on the RBNZ site (just search for ‘November monetary statement’). We use the annualised December forecast for the following year, and adjust the UoADS stipend accordingly. When we make the annual adjustment, we also take into account any difference between the current year’s CPI forecast and the actual CPI movement in that calendar year. That way, the spending power of the stipend is maintained. Why do we use the RBNZ forecast?  The RBNZ’s forecast is a crucial component of the Bank’s monetary policy decisions, and thus is critical to the economy of New Zealand. Using their November forecast for the following year means we’re using the most up-to-date information we have, from a trusted, external source. Why do we use the annualised December forecast?   The RBNZ provides both quarterly and an annualised forecast. As we’re setting the stipend for the entire year ahead, we use the annualised December forecast, as that accounts for the 12 month period. Why do we use a forecast rather than an actual CPI movement?   We want to ensure that your stipend reflects anticipated costs for the year, rather than making you wait a whole year, and then ‘back paying’ actual CPI. This is particularly important if this is your final year of UoADS. What happens if the forecast isn’t accurate?   When we set the stipend for the following year we adjust the amount to take into account any difference between the forecast for the current year and the actual CPI movement PLUS the forecast CPI for the following year. That way we can make sure that your stipend maintains its real value. Does this mean my stipend could decrease?   Potentially, yes. If New Zealand experienced negative CPI (which has only happened once in the last 60+ years) we might reduce your stipend. But if actual CPI during any given year is below the forecast, we won’t make an adjustment during that calendar year. We will only make a negative adjustment as part of the annual review process, based on the RBNZ November Monetary Policy Statement. That might mean that the stipend for the following year doesn’t increase as much. The key point to remember is our aim to maintain the buying power of your stipend. What does this mean for my stipend in 2024?   When we refreshed the UoADS scheme in 2023 we increased the stipend more than actual CPI. For 2024, based on the RBNZ forecast, we will increase your stipend by 2.5%. This means the stipend increases to $33,825.00 from 1 January 2024. The payment you receive on 11 January 2024 will reflect the new stipend rate (from 1 January).

How to apply

It’s easy! Any student who is to be offered a place in a doctoral programme will be eligible for scholarship consideration prior to receiving their offer of place.

When you apply for your doctoral programme, you will have the opportunity to confirm whether or not you also wish to be considered for a University of Auckland Doctoral Scholarship — you don’t need to apply separately.

If you already have scholarship funding and/or don't want to be considered for this scholarship, confirm this in your application form so that your application can be processed as quickly as possible.

If you are still completing your qualifying programme and/or have not yet received your final grades from your qualifying programme, you can still be considered for a scholarship. It might mean that you receive a conditional offer for a scholarship and/or admission to the doctoral programme.

Scholarship offers will be made alongside offers of places in doctoral programmes, so if you indicate you wish to be considered for a University of Auckland Doctoral Scholarship, your admissions offer will be made as part of one of the four annual rounds below.

If you change your mind at any time during the admissions process, please let our Doctoral Admissions team know so that your admissions offer does not need to be made during one of the four annual rounds below.

The University reserves the right to determine an application during a later round if it is not possible to conclude the matter in accordance with the dates specified.

Guaranteed scholarships

There are guaranteed scholarships for:

• Māori applicants with a New Zealand university qualifying programme GPA of 7.0 or above who are offered a place in a doctoral programme
• Pacific applicants with a New Zealand university qualifying programme GPA of 7.0 or above who are offered a place in a doctoral programme.

University of Auckland Doctoral Scholarship regulations

Waipapa taumata rau | university of auckland doctoral scholarship strategy.

• To nurture, recruit, and retain outstanding research talent (candidates and supervisors)
• To support excellent research and the creation of high-quality research outputs
• To grow Māori and Pacific research scholarship (candidates, topics, supervisors)
• To develop / strengthen relationships with Māori and Pacific communities
• To support Equity, Diversity, and Inclusivity (EDI) in research (candidates, topics and supervisors)
• To strengthen, grow, and diversify the pipeline of research and external research income
• To develop / strengthen transdisciplinary research collaborations
• To boost knowledge mobilisation, research translation, and research impact

Faculty/LSRI/URC Doctoral Scholarship Strategies and Opportunities

Each faculty/Large Scale Research Institute (LSRI)/University Research Centre (URC) will advertise their scholarship opportunities and strategies for selection on their websites:   

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Equity, Diversity and Inclusion

The University's objectives include supporting equity, diversity, and inclusion. Scholarship selection committees will consider these objectives when making their scholarship recommendations.

As an applicant to the University, you have already shared some information with us about your gender and ethnicity, and this information will be available to the scholarship selection committee.

You may have also disclosed whether you are disabled, belong to the Rainbow community, or have a refugee background. You have the option to share this personal information as part of your personal profile, at https://iam.auckland.ac.nz/identity .

If you choose to share this personal information with the University, and indicate that you would like the scholarship selection committee to be aware of your personal information when they consider your application, the scholarship selection committee will be able to access your information. This information will remain confidential to the selection committee. It will not be used by the committee for any purpose other than considering your application. If you decide not to disclose your information then the committee will only be aware of your gender and ethnicity.

Taking up your scholarship

Scholarships must be taken up by one of the dates prescribed in the letter of award, otherwise the Scholarship offer will be forfeited. Enrolment dates are shown in the tables above.

If you are an international student, you may need a letter confirming your funding for your visa application. You can request this letter through Student Services Online. For instructions on how to do this visit Doctoral scholarships information and forms .  

Disclaimer: Every effort has been made to ensure the information we have supplied is correct and up to date. However, the  University of Auckland Doctoral Scholarship regulations  take precedence over all other material.

You are strongly advised to read the scholarship regulations for complete information, to ensure you meet the eligibility criteria for scholarship consideration, and that you understand the implications of any regulations, awarding value and selection criteria.

Related links

• Doctoral scholarships information and forms
• University of Auckland Doctoral Scholarship Extension
• Academic Career Advancement Programme (ACAP)
• Doctoral training, development and opportunities
• Doctoral research and travel scholarships

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UQ and RTP Research Scholarships Procedure

Section 1 - purpose and scope, section 2 - process and key controls, section 3 - key requirements, eligibility, selection, and award, commencement, living allowance stipends, top up scholarships, covid-19 impact extension, placement scholarship extension, career development scholarship, overseas student health cover (oshc) allowances, rtp acknowledgement, attendance mode, employment and other funding, scholarship leave, change of hdr program, change of hdr project, transfer and termination of scholarship, supervision and facilities, enrichment activities, australian income tax exempt status, feedback on decisions, section 4 - roles, responsibilities and accountabilities, dean, graduate school, director, graduate school, head of aou, director of hdr, principal advisors, section 5 - monitoring, review and assurance, section 6 - recording and reporting, section 7 - definitions, terms and acronyms.

(1) This Procedure outlines the terms, conditions and processes associated with the award and management of research scholarships at The University of Queensland (UQ), including those awarded via the Australian Government Research Training Program (RTP). This Procedure applies to all higher degree by research (HDR) candidates enrolled at UQ who are in receipt of a research scholarship that is managed by UQ.

(2) All research scholarships administered by UQ must be conducted in accordance with the principles and requirements described in the UQ and RTP Research Scholarships Policy and those described in this Procedure.

Australian Government Research Training Program (RTP) Scholarship

(3) To be eligible for a Research Training Program (RTP)  scholarship, the applicant must apply on UQ’s online application and must satisfy the eligibility requirements of the  Commonwealth Scholarships Guidelines .

(4) If the enrolling Academic Organisational Unit (AOU) has the appropriate academic expertise, facilities, funding and resources to support the applicant in their proposed research project, the Head of enrolling AOU may recommend the applicant to the Graduate School for scholarship consideration. The AOU may also consider strategic alignment, and diversity and inclusion priorities.

(5) If the enrolling AOU does not recommend the applicant for scholarship consideration, they are to advise the applicant in writing.

(6) The Dean, Graduate School, or their nominee, chairs a Scholarship Selection Committee that conducts a merit based, competitive process in order to award living allowance stipends for all candidates and tuition fee offsets for international candidates.

(7) Applicants for scholarship will be scored and ranked according to criteria detailed in the HDR Scholarship Selection Criteria Matrix.

(8) Domestic candidates whose proposed candidature meets the objectives of the Research Training Program scheme will be awarded an RTP Tuition Fee Offset Scholarship without the need for Committee review.

(9) All scholarship nominees will be advised of the outcome in writing. Feedback will be provided to applicants upon request.

(10) All scholarship recipients will be provided with an offer letter from the UQ Graduate School, which will specify terms and conditions for the scholarship.

UQ Research Training Scholarship

(11) Both the Australian Government RTP Scholarship and the UQ Research Training Scholarship, as outlined under clauses 3 to 10 above, utilise a similar application and selection process that meets the requirements to award either scholarship.

(12) The same terms and conditions for duration, leave, extension, employment and other entitlements under this Procedure document apply to both the Australian Government RTP Scholarship and the UQ Research Training Scholarship.

Other UQ Research Scholarships

(13) Scholarship providers must conduct a competitive process* for selecting scholarship recipients.

(14) As a minimum, to meet the requirements of a competitive process, the scholarship must be advertised on the UQ approved website for at least two weeks.

(15) The scholarship advertisement should provide details on how to apply.

(16) It is acknowledged that many externally awarded scholarship schemes will conduct their own merit-based selection processes.

(17) Scholarship providers must specify to the UQ Graduate School the nature of the competitive process and the successful recipient/s.

(18) All recipients of UQ administered research scholarships will be provided with an offer letter from the UQ Graduate School, which will include standard terms and conditions.

(19) An international recipient may be provided with a tuition fee offset if the living allowance stipend meets the minimum terms and conditions outlined elsewhere in this Procedure.

(20) It is acknowledged that an externally awarded scholarship scheme will have its own terms and conditions which may differ to those awarded by UQ.

(21) Recipients must formally accept their scholarship offer as requested.

(22) The scholarship offer will lapse where a recipient is not enrolled in the HDR program by the census date of the research quarter specified in the offer letter.

(23) For recipients already enrolled in the HDR program, the scholarship offer will lapse where the scholarship has not been accepted within three months of the date of award.

(24) Scholarship payments continue for the duration specified in the offer letter or under the scholarship rules. The scholarship is subject to satisfactory progress in the recipient’s HDR program.

(25) The tuition fee offset scholarship will provide full tuition fee cover for:

• two years full-time equivalent (FTE) in the Master of Philosophy (MPhil) program;
• three years and six months FTE in the Doctor of Philosophy (PhD) program;
• the duration specified in the program rules for a professional doctorate (research) program; or
• a possible extension of up to 6 months (to a maximum of 4 years FTE), which will be available for PhD students, with provision of a plan for completion.

(26) Tuition fees, as detailed in the offer of admission, will be charged on expiry of the tuition fee offset scholarship for the remainder of the program of study.

(27) The duration of a living allowance scholarship is:

• two years FTE in the MPhil program;
• three years and six months FTE in the PhD program; or
• the duration specified in the program rules for a professional doctorate (research) program.

(28) The duration of a scholarship will be reduced by any periods of study undertaken:

• towards the degree prior to the commencement of the scholarship; or
• towards the degree during suspension of the scholarship payment where the candidate remains actively enrolled in the program.

(29) Periods of leave, including additional sick leave as prescribed under clauses 81 to 87, and parental leave, as prescribed under clauses 88 to 96, are added to the duration of the recipient's scholarship.

(30) For the purpose of calculating the recipient’s scholarship duration and leave entitlements, the recipient is deemed to conduct research five days a week, from Monday to Friday.

(31) Approved placements will not affect the payment rate of the RTP living allowance.

(32) Unless otherwise stated in the scholarship rules, scholarship recipients are not eligible for an extension of the scholarship.

(33) Unless otherwise stated in the scholarship rules, the stipend rate will be at the rate displayed for the current year on the  UQ Graduate School website as approved by the Vice-Chancellor. The rate will fall within the range defined by the Australian Government RTP Scholarship stipend guidelines at  https://www.education.gov.au/research-training-program.

(34) In strategic scholarship rounds for identified groups (e.g. Aboriginal and Torres Strait Islander students), a stipend rate of up to the maximum full-time Australian Government RTP rate and duration of 4 years ( https://www.education.gov.au/research-training-program ) may be provided.

(35) The base full-time UQ Scholarship stipend rate is indexed annually taking effect from 1 January.

(36) The part-time stipend rate is at 50% of the base full-time UQ Scholarship stipend rate.

(37) Stipends are paid into the recipient’s nominated Australian bank account fortnightly.

(38) Top Up rates are not indexed annually.

(39) Stipends are paid into the recipient's nominated Australian bank account fortnightly.

(40) A top up scholarship can only be administered where a candidate is already receiving a base stipend.

(41) HDR candidates in receipt of a RTP Stipend or UQRT Stipend, and whose research has been impacted by the COVID-19 pandemic may be eligible to apply for an extension of their living stipend of 3 months for PhD students, or 6 weeks extension for MPhil students. The COVID Impact Extension will extend the stipend and tuition fee scholarship to 3.75 years (FTE) for PhD candidates and 25.5 months (FTE) for MPhil candidates. No further extensions are available after this period.

(42) To be eligible for this extension, applicants must be enrolled in a HDR program at UQ and have obtained confirmation prior to 1 March 2020.

(43) Applicants for the COVID Impact Extension must demonstrate that their research has been impacted by the COVID-19 pandemic, and that despite efforts to adjust their project, additional time is required. HDR Research Progress Reports must have been lodged in the Researcher Data Management System (RDM) and must be provided with the application in addition to a work plan for the period of the extension.

(44) The COVID Impact Extension cannot be held concurrently or consecutively with another living stipend, including the Career Development Scholarship, and the Placement Scholarship. 

(45) Full guidelines for the COVID Impact Extension are available at -  https://graduate-school.uq.edu.au/covid-impact-hdr-scholarship-extension.

(46) For HDR candidates who commenced from 1 January 2022, a 3-month Placement Scholarship Extension is available to all PhD candidates who meet the following criteria:

• register intent to undertake a placement within the first 18 months of candidature; and
• complete a 60-day placement with an eligible host organisation; and
• currently hold a scholarship administered by UQ.

(47)  Full guidelines for the Placement Scholarship Extension are available at ( https://scholarships.uq.edu.au/scholarship/uq-phd-industry-placement-scholarship ).

(48) To apply for a Career Development Scholarship, a candidate must have commenced their program before 1 January 2022, be receiving a UQ awarded stipend at the time of application and not yet have submitted their thesis. For thesis submission, see  Higher Degree by Research Examination Procedure .

(49) Applications for the Career Development Scholarship must demonstrate that the recipient has engaged significantly, in a sustained manner throughout candidature, in the Career Development Framework. Specifically, to be eligible, applicants must undertake a placement which has been approved by the Dean, Graduate School prior to commencement of the placement activity (for full guidelines see  UQ Career Development Scholarship Extension Guidelines ), agree to undertake an oral examination, and to submit their thesis by 3.75 years FTE. The candidate’s progress must also be otherwise satisfactory.

(50) Applications for the Career Development Scholarship must be endorsed by the candidate’s Principal Advisor and the Head of enrolling AOU.

(51) To apply for the Career Development Scholarship the candidate must have completed all milestones.

(52) Applications for the Career Development Scholarship must be received by the UQ Graduate School at least 4 weeks prior to the scholarship expiry date. Applications for extension received later than this will not be approved.

(53) The Career Development Scholarship consists of a living stipend and tuition fee offset for 6 months.

(54) UQ Graduate School scholarships for international recipients intending to study in Australia on a student visa will include an allowance for single cover only.

(55) OSHC will be provided for program duration as specified by the Australian Government Department of Home Affairs .

(56) OSHC coverage is fixed at acceptance. Upgrades from to single coverage to dual family or multi family will not be available. 

(57) Unless otherwise stated in the scholarship rules, other UQ research scholarships do not include an OSHC allowance.

(58) Recipients of an Australian Government RTP Scholarship stipend and/or a Australian Government RTP Tuition Fee Offset Scholarship are required to acknowledge the Australian Government’s contribution when, at any time during or after completion of the HDR program, the recipient, HDR advisor(s), or any other party publishes or produces material such as books, articles, newsletters, or other literary or artistic works which relate to the research project carried out by the recipient of the RTP Scholarship.

(59) The acknowledgment must appear in a prominent place and in an appropriate form and include mention of the recipient’s support through an Australian Government Research Training Program Scholarship..

(60) Unless otherwise stated in the scholarship rules, a scholarship is granted on the condition that the recipient enrols full-time in the HDR program.

(61) Scholarship recipients enrolled full-time are required to engage in research and study for the equivalent of a standard five-day working week, between the hours of 9:00am to 5:00pm Monday to Friday, for at least 48 weeks a year. The actual working hours are to be negotiated with the recipient’s advisory team and the enrolling AOU.

(62) Scholarship recipients enrolled part-time are required to engage in research and study for the equivalent of up to 50% of the full-time rate prescribed in above clause 61. The actual pattern of research and study may vary depending on the recipient’s personal circumstances and other commitments. The actual working hours are to be negotiated with the recipient’s advisory team and the enrolling AOU. 

(63) Scholarship recipients are not required to complete timesheets on the hours worked; however, they are responsible for maintaining satisfactory progress in their HDR program.

(64) The Dean, Graduate School may approve a recipient to hold a stipend scholarship while enrolled part-time, where reasons may include family caring commitments, a medical condition (a medical certificate will be required), or other circumstances that limit the student’s capacity to undertake full-time study. To support diversity and inclusion, candidates who may be unable to study full-time, including students who have a disability or are from Aboriginal or Torres Strait Islander backgrounds, will also be considered. Candidates applying to receive a part-time research scholarship will be asked to supply this information in their scholarship application.

(65) Part time stipend scholarships will have tax withheld in accordance with the relevant tax legislation.

(66) Students who hold a tuition fee offset scholarship only (with no stipend scholarship) may select to change enrolment to part-time for any reason.

(67) The Dean, Graduate School may approve a recipient to hold a scholarship part-time while enrolled on an approved concurrent enrolment program where enrolment on the concurrent program is full-time.

(68) Applications to hold a stipend scholarship while enrolled part-time must be endorsed by the recipient’s advisory team and Head of Enrolling AOU. See  Higher Degree by Research Candidature Procedure  on how to change attendance load.

(69) If the Dean, Graduate School approves a recipient to hold a scholarship while enrolled part-time, the approval only applies while the circumstances specified in the application remain in effect.

(70) Domestic scholarship recipients may be permitted to change their attendance mode to remote candidature when they are required to conduct their research away from one of UQ’s three main campuses (St Lucia, Gatton, or Herston).

(71) Requests for remote candidature must be received by the UQ Graduate School at least two weeks prior to the commencement of the period of remote candidature. All requests will be considered by the Dean, Graduate School and must be supported by the recipient’s advisory team and the Head of Enrolling AOU.

(72) Scholarship recipients who wish to change to remote candidature for personal reasons may be required to relinquish their stipend scholarship.

(73) Stipend scholarship recipients may undertake additional work commitments or paid employment within the hours specified in clause 61 only with the approval of the advisory team, the Head of Enrolling AOU, and the Dean, Graduate School to a maximum of 270 hours per year.

(74) Stipend scholarship recipients may undertake additional work commitments or paid employment outside the hours specified in clause 61 only with the approval of the advisory team and the Head of Enrolling AOU. There are no restrictions on the number of hours the recipient may work outside the hours specified in clause 61 as long as it does not impact on the recipient’s ability to maintain satisfactory progress in their HDR program.

(75) Stipend scholarship recipients must not be receiving income from another scholarship or grant to support their general living costs while undertaking their HDR program if that income is greater than 75% of their stipend. Any scholarship funding received in excess of 75% of the UQ living allowance stipend will be deducted from the UQ living allowance stipend. Income unrelated to the candidate’s HDR program or income received for the candidate’s HDR program but not for the purposes of supporting general living costs is not to be taken into account. Income from paid employment as set out in above clauses 73 and 74 is not to be taken into account.

(76) Any additional tuition fee, living stipend, OSHC, or top-up scholarships received from other awards or scholarships must be declared to the UQ Graduate School upon receipt of the offer from the awarding body.

(77) An overpayment of UQ scholarship may result in a request for repayment.

(78) Unless otherwise prescribed in the scholarship rules, a scholarship recipient is entitled to the following types of leave:

• Recreation leave
• Personal/sick leave
• Parental leave

(79) All scholarship leave types must be requested through the University's pay and leave system, Workday .

Recreation Leave

(80) A scholarship recipient is entitled to 20 working days (FTE) paid recreation leave each year of the scholarship, which may be accrued but must be taken during the period of the scholarship and may not be used to extend the scholarship.

Personal/Sick Leave

(81) A recipient is entitled to 10 working days of paid leave each year of the scholarship to cover instances of physical or mental illness and caring responsibilities for immediate family.

(82) Personal/sick leave may be accrued but must be taken during the period of the scholarship and may not be used to extend the scholarship.

(83) A recipient must apply to their Principal Advisor for approval to take personal/sick leave where the duration of the sick leave is 10 working days or less.

(84) A recipient may be entitled to an additional 60 working days personal/sick leave within the duration of the scholarship for periods of personal/sick leave exceeding the accrued personal/sick leave.

(85) A recipient must apply for approval to take personal/sick leave where the duration of the leave is more than 10 working days. The application must be made in the official UQ system:

• a medical certificate or letter from a specialist specifying the nature of the illness and the period or approximate period during which the recipient will be unable to work on their research; and
• the endorsement of the recipient’s Principal Advisor.

(86) Applications submitted outside of the eligibility requirements may not be approved and repayment of scholarship funds provided during the period of non-approved leave may be required.

(87) A recipient’s scholarship stipend payments continue for periods of approved personal/sick leave. For periods of sick leave exceeding 10 working days that have been taken in a continuous period, the scholarship duration is increased by the amount of approved sick leave taken.

Parental Leave

(88) Students who have completed 12 months of their scholarship are entitled to paid parental leave during the scholarship.

(89) For the purposes of the conditions relating to parental leave, ‘child’ means a child of the scholarship recipient under the age of one year, except for adoption of a child where ‘child’ means a person under the age of five years who is placed with the scholarship recipient for the purposes of adoption, other than a child or step-child of the recipient or of the recipient’s spouse or a child who has previously lived continuously with the recipient for a period of six months or more.

(90) If the recipient is the primary carer of a child, the recipient is entitled to a maximum of 60 working days paid parental leave during the scholarship.

(91) If the recipient is the partner of the primary carer for a child, the recipient is entitled to a maximum of ten working days parental leave during the scholarship.

(92) If the recipient is the primary carer of a child, parental leave must commence:

• in the period commencing no earlier than six weeks before the birth or adoption of the child; and
• no later than the birth or adoption of the child.

(93) The application must include:

• a medical certificate or an appropriate document containing proof of birth or adoption; and

(94) If the recipient is the partner of the primary carer, the application must include:

• a certificate from a registered medical practitioner which names their partner, states that she is pregnant and the anticipated date of birth, or states the date on which the birth took place; and

(95) Scholarship recipients who have exhausted their paid parental leave allocation are able to apply for an unpaid interruption to candidature for each instance of parental leave.

(96) If the recipient is the primary carer of an additional child during the term of scholarship and has exhausted the initial paid parental leave of 60 working days, a second period of parental leave to the equivalent of 60 working days paid leave from non-RTP funding may be requested. 

(97) Unless otherwise prescribed in the scholarship rules, the recipient of a scholarship may change between the MPhil and PhD programs while holding the scholarship.

(98) If an application to change programs is approved, the maximum duration of the recipient’s scholarship is reset to that of the new program as prescribed in clauses 25 and 27. 

(99) The recipient’s previous period holding the scholarship counts against the maximum duration determined by above clause 98. 

(100) If a recipient changes their research project and remains with the same enrolling AOU and HDR advisor(s), the scholarship will continue without change.

(101) If a recipient transfers their enrolment to a different enrolling AOU or HDR advisor, the scholarship will continue without change if:

• The new enrolling AOU support the scholarship under the same terms and conditions.
• The new HDR advisor(s) support the scholarship under the same terms and conditions.
• The scholarship provider approves the change of HDR project.

(102) A scholarship awarded by UQ is not transferable to another institution, except in the case of the Research Training Program scholarships.

(103) The scholarship will be terminated prior to its expiry date in the following circumstances:

• A recipient is in breach of this policy, procedure and guideline or any other condition of the scholarship, as outlined in the letter of offer;
• The recipient’s HDR candidature is withdrawn or terminated;
• The recipient relinquishes the scholarship or withdraws from candidature;
• The recipient ceases to be enrolled full-time in the HDR program and has not obtained approval to hold the scholarship while enrolled part-time;
• The recipient fails to resume study at the conclusion of a period of scholarship leave and has not obtained approval to extend that leave;
• A candidate, who is not required to undertake an oral examination component, submits their thesis for examination to UQ;
• A candidate, who is required to undertake an oral examination component, upon completion of the oral examination as approved by the Dean, Graduate School, if the stipend is still active;
• The recipient fails to make satisfactory progress within the progress review process;
• The recipient has provided incorrect or inaccurate information associated with the scholarship nomination;
• The recipient is successful for a UQ Graduate School living allowance stipend while holding another UQ research living allowance stipend. In this instance the original living allowance stipend may be reduced to a top up at the discretion of the scholarship provider;
• The recipient transfers their enrolment to a different enrolling AOU or HDR advisor(s).

(104) Scholarship stipend payments cease from the date of termination of the scholarship.

(105) The Australian Postgraduate Award (APA) and International Postgraduate Research Scholarship (IPRS) funded by the Commonwealth of Australia have been withdrawn from 1 January 2017. Holders of these scholarships will be transferred to the Australian Government RTP Scholarship (APA) and Australian Government RTP Tuition Fee Offset (IPRS) under the terms and conditions outlined in this Procedure from 1 January 2017.

(106) The policy and procedures for minimum expectations of UQ in relation to HDR training can be found in the  Higher Degree by Research Candidature Charter Policy and Higher Degree by Research Candidature Charter Procedure .

(107) The policy and procedures for supervisory practice is included in the  Eligibility and Role of Higher Degree by Research Advisors Policy  and the  Eligibility and Role of Higher Degree by Research Advisors Procedure .

(108) All HDR candidates will have access to the Career Development Framework (CDF) the details of which are available at  https://cdf.gradschool.uq.edu.au/ .

(109) The policy and procedures that describe research training, including coursework and structured learning can be found in  Research Training Policy  and Research Training Procedure .

(110) The  Income Tax Assessment Act 1997 (ITAA 1997) specifies that income received by way of a research scholarship is exempt from Australian income tax if the following conditions are met:

• the recipient is enrolled full-time in a HDR program;
• the scholarship is provided principally for educational purposes (that is, for the giving or imparting of instruction to the recipient);
• the scholarship is not provided on the condition that the recipient becomes or remains an employee of the scholarship provider; and
• the scholarship is not provided on the condition that the recipient undertakes to render services (such as labour) to the scholarship provider.

(111) If requested, the Chair of the Scholarship Selection Committee shall provide feedback on the scholarship nominee’s rank and final score on the HDR Scholarship Selection Criteria Matrix and any key factors that might have caused the Committee to consider the applicant less competitive than others. The Chair is not able to disclose confidential information about other nominees within the pool of applicants considered.

(112) UQ does not have an appeal process against the decisions made by a duly constituted selection committee concerning the selection and award of scholarship recipients. The Scholarship Selection Committee has discretion in the relative weighting of selection criteria, the judgement on the merits of applicants against those criteria and in the assessment of potential or ability to undertake an HDR program at UQ.

(113) Any concerns about the scholarship selection process should be referred in the first instance to the Chair of the selection committee.

(114) The  Student Grievance Resolution Policy sets out the grievance resolution process to be followed for all matters relating to admission to the HDR programs. Formal grievances and appeals by HDR applicants regarding decisions made during selection for admission therefore follow the processes outlined in  Student Grievance Resolution Policy  and  Academic Administrative Appeals by Students Policy .

(115) The Dean, Graduate School (or their delegate) decides on the offer of admission and scholarship for HDR candidates at UQ.

(116) The Director, Graduate School is responsible for effective and robust processes enabling the management of research scholarships at UQ.

(117) The Head of the enrolling AOU (Head of School, Institute Director, or equivalent) who has responsibility for AOU resourcing, approves cohort level course requirements if required.

(118) The Director of HDR endorses HDR program matters on behalf of the enrolling AOU, including determining if an applicant’s project aligns with the AOU’s research, has adequate resourcing and supervision, and endorses the scholarship application on behalf of the AOU.

(119) The detailed academic role, accountabilities and eligibility for Principal Advisors are specified in the  Eligibility and Role of Higher Degree by Research Advisors Policy .

(120) The detailed academic role, accountabilities and eligibility for advisors are specified in the  Eligibility and Role of Higher Degree by Research Advisors Policy .

(121) Review of, and compliance with, this Procedure is overseen by the Dean, UQ Graduate School and the Academic Board's Higher Degree by Research Committee.

(122) All scholarship transactions and activities are recorded within the appropriate UQ system.

(123) All student records including applications, offers, acceptances, and UQ decisions are filed in the student’s personal record in UQ’s digital student record system.

© The University of Queensland   ABN: 63 942 912 684   CRICOS: 00025B   TEQSA: PRV12080

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This is a PhD scholarships for International Students, Domestic Students at Australian Universities, Australia. Students interested in All Subjects are advised to apply for MRIWA Australia Odwyn Jones PhD Scholarship 2025 (Funding up to $139,677).

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• University of Nottingham Ningbo China
• Green Chemicals and Energy, Intelligent Manufacturing, Life Sciences, Healthcare

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• University of Sydney

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Graduate Program Admissions

Earn-your-way-in admissions.

You enroll in courses toward the completion of your degree before you apply for admission. Why? Because we know that standardized test scores and previous transcripts don’t always accurately reflect our adult learners’ current academic capabilities and drive to succeed.

Admissions Process

On this page we’ll guide you through the admissions steps, including:

• Requirements you must meet to be eligible for enrolling in courses toward the degree
• Courses you must take in order to apply for admission
• Materials you should have ready for when your application window opens
• How and when to submit your application
• The Application and Academic Standing and Conduct Review process

1. Check Your Eligibility to Enroll in Courses Toward the Degree

To pursue a graduate degree at Harvard Extension, you must meet the following criteria:

You hold a four-year U.S. bachelor’s degree or foreign equivalent. View More

The undergraduate degree must be awarded by a college or university that was regionally accredited at the time of your attendance, with a degree conferral date that precedes enrollment in graduate-level courses taken at Harvard Extension School.

Students who earned bachelor’s degrees outside the U.S. should visit Verifying International Credentials to find out more information before enrolling in any Harvard Extension courses.

Students who were once admitted degree candidates should refer to  Enrollment Policies for Graduate Students .

The Office of Predegree Advising & Admissions makes all final determinations about program eligibility.

Additional Eligibility Requirements For:

Alternative Admission Pathway Applicants View More

To use the Harvard Business School Online CORe (Credential of Readiness) certificate , Harvard Kennedy School Public Leadership Credential (PLC) , or MITx MicroMasters Program credential as an alternative pathway to admission at Harvard Extension School, you must first submit a separate application through these schools’ websites to be accepted into their programs in order to earn the credential. Not all students are accepted.

Before enrolling in any of these schools’ programs with the intent of pursuing a degree at Harvard Extension School using the credential, confirm your Harvard Extension School degree program eligibility. Then carefully read the degree program pathway related to the credential and be sure you understand the program requirements, if and how credit transfers, the degree courses and grades you’ll need to complete for your Harvard Extension application for admission, and the expiration date of your credential toward admission.

Prior to your enrollment in any Harvard Extension School courses, the school awarding the credential must confirm with the student that the credential has been earned.

International Applicants View More

Verify international credits and degrees.

This requirement should be completed before enrolling in courses at Harvard Extension School. For more information, visit our Admission Details for International Students page.

2. Complete Degree Courses for Admission

At Harvard Extension School, your admission journey begins in the classroom. Here’s how to qualify for admission.

Register for the 4-credit prerequisite graduate-level course(s) that your field of study requires for admission. View More

See the Degree Requirements page for your field of study to find the stipulated degree course(s) required for admission.

Meet the grade requirements for admission. View More

B or higher Earn at least a grade of B in each of the degree courses required for admission.

Two-attempt limit on the proseminar You are ineligible to apply if you fail to earn the minimum grade of B or higher in two registration attempts of the proseminar, if one is required for your field of study. If you repeat the proseminar, both grades will apply to your cumulative GPA unless the course has expired, as outlined below. A withdrawal (WD) is considered a registration attempt. See  Enrollment Policies for Graduate Students  for information about how repeat courses affect your GPA.

3.0 GPA Earn the required cumulative grade-point average of 3.0 (equivalent to a grade of B) or higher from all Harvard courses. If you haven’t earned at least a B in all of your Harvard courses, use our  GPA Estimator  tool to determine your GPA. See  Academic Standing  for information on grade-point average calculation for the graduate degree program.

Be timely! Apply when you are completing your last required course for admission and within two years of earning your proseminar grade (if required). View More

Submitting an application promptly near the conclusion of your course(s) stipulated for admission is essential not only for your successful admission but also for degree program completion.

Moreover, degree requirements, including admission courses, can change from year to year and courses expire (as explained below), which may result in your losing degree credit if you postpone submitting your application.

As a result, students who do not apply for admission to the program in a timely manner are assessed an additional $300 delayed application fee.

Also, apply within two years of earning your proseminar grade. If the proseminar grade is older than two years at the time of application, you must retake the course and register for a section with a different instructor, if possible.

Refer to  When to Apply  for the dates between which you are able to begin an application. You cannot start an application outside these dates.

Course Expiration Policy for Admission

Courses over five years old at the point of admission will not count toward the degree. Potential degree candidates must plan accordingly and submit their applications to comply with this five-year course expiration policy, or they risk losing degree credit for completed course work. Additionally, admission eligibility will be jeopardized if, at the point of application to the program, the five-year degree completion policy cannot be satisfied .

3. Gather Your Supplementary Materials

Although you may apply only during certain times of the year, you can—and should—prepare your supplementary materials early so that you don’t miss a deadline.

Prepare for your online application. View More

Before the application opens, you can get a head start on it by following these preparatory steps:

• Collect the names of the colleges and/or universities you have attended and the dates of your attendance.
• Update your résumé to reflect your current work experience, education, skills, organizational memberships, and achievements.
• Applicants can refer to the OPA&A page in MyDCE for helpful resume and essay information. Open the navigation menu in MyDCE by clicking the three black lines next to the Harvard shield at the top of the screen. Choose “Predegree Advising & Admissions” from the menu and then scroll to the Application for Admission section. Choose the “Application Tips” tab.
• Review tips and tutorials.  Review our  Tips to Avoid Plagiarism and complete the free online tutorials: Using Sources, Five Scenarios and Using Sources, Five Examples . Complete these before beginning the application, where you will be asked if you completed the tests but will not need to submit your scores.

Request transcripts from previous schools. View More

We require a current official transcript (i.e., a transcript issued directly from the school to our office) from each college or university from which you have earned a degree.

Electronic transcripts may be sent by your school to [email protected] .

Note : If your college or university issues transcripts using a third-party service, you must specify “Harvard Extension School” and/or our email address in the document recipient field. Transcripts sent to a general “Harvard University” account are not delivered to Harvard Extension School.

See the Submit Your Application section for instructions on how to submit paper transcripts.

Students with international credits and degrees must have them evaluated for equivalency as part of the admissions process. For more information, visit  Admission Requirements for International Students .

Additional Materials Needed for Certain Programs

Finance Applicants Using HBS Online CORe View More

Order your official CORe transcript.

Apply to the degree program only after you have been notified of your passing grade in CORe, as it may take several weeks for your transcript to be produced by Harvard Business School (HBS) Online.

You must request that HBS Online send an electronic copy of your transcript to Extension School’s Office of Predegree Advising & Admissions at [email protected] .

You must demonstrate proficiency in critical reading and writing skills by:

• Passing the test of critical reading and writing skills.
• Or completing the required expository writing course for your program before submitting an application.

View CRWS Test Information

Government Applicants Using the Harvard Kennedy School Public Leadership Credential (PLC) View More

Request a letter of completion confirmation.

PLC learners must contact the Harvard Kennedy School PLC Program to have this letter sent to the Harvard Extension School Office of Predegree Advising & Admissions at [email protected] .

Management Applicants Using HBS Online CORe View More

Applicants Using the MITX Micromasters Program Credential View More

Order your official MITx MicroMasters Program credential certificate.

To send your MicroMasters Program credential certificate to Extension School’s Office of Predegree Advising & Admissions, log in to your edX dashboard and share your student record with us. A secure link will be sent by edX directly to Extension School.

All application materials submitted to Harvard Extension School become the property of Harvard Extension School. Due to mandated record-keeping and archival policies, they cannot be returned under any circumstances. 

4. Submit Your Application

There are three opportunities each year to submit an application. Your window corresponds with the semester during which you are enrolled in your final course(s) for admission. Details can be found on When to Apply .

Start your online application. View More

Refer to  When to Apply for the dates between which you are able to begin an application. You cannot start an application outside these dates.

Log in to MyDCE to apply. Open the navigation menu by clicking the three black lines next to the Harvard shield at the top of the screen. Choose “Predegree Advising & Admissions” from the menu and then scroll to the Application for Admission section to begin.

If you don’t have the option to choose “Predegree Advising & Admissions” as part of your MyDCE menu, email us with a request to add it.

Pay the application fee. View More

A nonrefundable $100 fee is required to begin the application. You will be assessed an additional $300 delayed application fee if you have earned grades in more than four courses toward the graduate degree before applying.

Mail your transcripts (if applicable). View More

If transcripts must be mailed via post because your college or university does not offer electronic delivery, documents should be sent to:

Office of Predegree Advising & Admissions Harvard Extension School 51 Brattle Street Cambridge MA 02138

Here are some things to keep in mind:

• Do not open envelopes addressed to you that contain official copies of documents. Instead, mail them unopened in a larger envelope to the Office of Predegree Advising & Admissions.
• All materials must be received in the Office of Predegree Advising & Admissions no later than the application deadline date for your application to be considered complete.

Materials are accepted and processed by the Office of Predegree Advising & Admissions during regular business hours, Monday through Friday, 9 a.m. to 5 p.m. Eastern Time.

How We Review Applications

After grades become available for the term, advisors conduct a final application review and consider the following.

Academic Standing and Student Conduct View More

You must be in good academic standing with Harvard University, with no disciplinary or administrative procedures pending, stemming from violations of our  Academic Integrity  and/or  Student Conduct policies. The Office of Predegree Advising & Admissions will consider your academic disciplinary and student conduct records at Harvard University and other academic institutions in making admissions decisions.

You should be aware of our  application expectations  as well as our  Right to Refuse Registration  due to infractions that include criminal records, which will also be considered.

Harvard Extension School emphasizes that no student has a “right” to admission into an Extension School degree program. Satisfaction of the applicable academic requirements and maintaining good academic standing are necessary, but not sufficient, conditions for admission. For example, Extension School may deny any student admission to its degree program if it determines, in its discretion, that a grant of admission would conflict with applicable policy; or that the student’s prior personal conduct, including outside the School, demonstrates that the student is not an appropriate candidate for a Harvard degree.

Financial Standing View More

You must be in good financial standing at Harvard as well as previous schools.

English Proficiency View More

English is the language of instruction at Harvard Extension School. If your native language is not English, you must have provided designated proof of English proficiency to register in the courses that qualify you for admission. And you must be able to register in future courses according to Extension School’s current English proficiency requirements.

As part of your application review, advisors will confirm you have met these requirements and will ask you to provide a letter of explanation if you do not. Students who have misrepresented themselves will be found in violation of Extension School’s Student Conduct policy . Their applications will be removed from admission consideration, they will be prevented from applying again in the future to a degree program at Extension School, and their case will be reviewed by the Administrative Board to consider grounds for disciplinary action.

Your Complete Application and Admission Decision View More

The School’s receipt of a finished online application, which includes a current resume and satisfactorily written essays, ordinarily constitutes a complete application. However, the Office of Predegree Advising & Admissions may ask you to submit other supporting documentation before your application is considered complete and will contact you directly in that case.

Additionally,  you must meet specific grade and GPA requirements in stipulated Harvard degree courses, as well as certain academic standing, student conduct, and English proficiency requirements as outlined above and on program-specific pages of this website.

Admission decisions are made according to the  When to Apply schedule and appear in the Extension application portal. For details, log in to MyDCE , choose “Predegree Advising & Admissions” from the navigational menu at the top, scroll to the Application for Admission section, and select the Application Status & Decision tab.

If you did not earn the required GPA and/or grades by the end of the semester, you will be notified that you may reapply to the program after you have met those admission criteria.

You may register in courses for the upcoming term while you await an admission decision.

Harvard Extension School does not discriminate against applicants or students on the basis of race, color, national origin, ancestry or any other protected classification.

Harvard Division of Continuing Education

The Division of Continuing Education (DCE) at Harvard University is dedicated to bringing rigorous academics and innovative teaching capabilities to those seeking to improve their lives through education. We make Harvard education accessible to lifelong learners from high school to retirement.

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Current research scholarship holder FAQs

Why have my scholarship payments changed or suddenly stopped.

Scholarship payments will automatically stop when:

• Your scholarship reaches the expiry date.
• When you are on intermission.
• Two weeks after the submission of your thesis.
• Late request/approval of scholarship extension.

If your payments unexpectedly stop or change, please contact the Graduate Research Academy .

Will I receive a payment summary from the University at the end of the financial year for my research scholarship payments?

Full-time research scholarships holders will not receive a payment summary at the end of each financial year, as scholarship payments are non-taxable. Part-time scholarship holders can access their payment summary through  DeakinPeople .

Scholarship expiry

How do i apply to extend my scholarship.

Most doctoral scholarships, as outlined in the terms and conditions, provide an extension of up to six months where the research has been delayed due to circumstances which are beyond the awardee's control and relate to the conduct of the research rather than of a personal nature.

To apply for a scholarship extension, please submit an extension of scholarship application . Approval of an extension is determined by the Pro Vice-Chancellor, research training and performance enhancement. Please note that if your scholarship is funded by an external funding body, such as DATA61 you will also need to contact them directly for approval of the extension. If you are unsure if your scholarship can be extended, please contact the Graduate Research Academy .

What happens to my scholarship if I submit my thesis for examination earlier than my scholarship expiry date?

Scholarship payments will be terminated two weeks after the submission date of your thesis.

What should I do when my scholarship expires?

If you need to seek employment to support yourself after your scholarship has ended, you may apply to change full-time to part-time by submitting a change of candidature application . Many students have made the mistake of continuing with full-time enrolment and then discovering too late that they have lost a significant amount of candidature time.

Please note that international students on a student visa can only change to part-time candidature if they are studying off campus.

On campus international students must remain full-time.

Scholarship claims and employment

Am i allowed to work while receiving a scholarship.

Students are permitted to undertake a maximum of six hours per week part-time employment, provided the work does not interfere with the progress of the research degree program and is compliant with their visa conditions.

Approval must be sought for periods of part-time work amounting to more than six hours per week. The head of academic unit must certify that the work does not interfere with the progress of the research and the statement must be lodged with Deakin's Graduate Research Academy.

Can I claim additional paid sick/parental leave from my scholarship and how do I make a claim?

Most scholarship holders are entitled to 10 working days paid sick leave per annum within the tenure of the award. This leave must be approved by your supervisor. It does not need to be reported to the Graduate Research Academy.

Most scholarships also provide additional paid sick leave and parental leave. However, before making a claim you should check if this additional paid leave is included in your scholarship terms and conditions. To make a claim, you must submit an  intermission of candidature application . Medical certificates must be uploaded with the application. All intermission applications require approval from your supervisor, head of academic unit and the Pro Vice Chancellor research training and performance enhancement.

On campus international students: Before you start the online form, you must have an interview with an International Student Support Officer (ISSO) to discuss how the intermission may affect your student visa. Please email us with your Deakin email and include your mobile phone number so that we can contact you to organise an appointment.

How do I claim my relocation reimbursement?

To check if you are eligible, or to make a relocation reimbursement claim, please contact the Graduate Research Academy.

Candidature changes

How do i apply to intermit my scholarship.

You can apply for intermission by submitting an intermission of candidature application . Your scholarship payments may be suspended depending on the reason for intermission and scholarship terms and conditions. All intermission applications require approval from your supervisor, head of academic unit and the Pro Vice Chancellor research training and performance enhancement.

On campus international students: Before you start the online form, you must have an interview with an ISSO to discuss how the intermission may affect your student visa. Please email us with your Deakin email and include your mobile phone number so that we can contact you to organise an appointment.

I am an international student. What happens to my scholarship if I become a permanent resident?

Normally your scholarship will not change, however, you still need to immediately notify the Graduate Research Academy of this change in residency status. If Deakin University has paid for your overseas health cover then this this policy will be terminated as per the scholarship terms and conditions.

What happens to my scholarship if I change to part-time or off-campus?

Every change of candidature application and related scholarship is assessed on a case-by-case basis. For further advice on this, please contact the Graduate Research Academy.

What happens to my scholarship if I transfer from doctoral to masters by research candidature?

If you are a Research Training Program (RTP) or Deakin University Postgraduate Research (DUPR) scholarship holder and your elapsed candidature time is less than two years, your scholarship will continue until the two year mark. If your elapsed candidature is already at two years or more, the scholarship will terminate immediately. This is because masters by research scholarships are awarded for a maximum of two years. If your scholarship is not a RTP or DUPR, please contact the Graduate Research Academy for advice.

What happens to my scholarship if I transfer from masters by research to doctoral candidature?

If you are a Research Training Program (RTP) or Deakin University Postgraduate Research (DUPR) scholarship holder your scholarship will continue until the three year mark. This is because doctoral scholarships are awarded for a maximum of three years. If your scholarship is not a RTP or DUPR, please contact the Graduate Research Academy for advice.

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Financial Assistance for Trust scholars

If you are a current student, and receive funding from the Cambridge Commonwealth, European & International Trust, you may be able to apply for financial assistance towards conference funding, extension funding or exceptional funding. The Trust has limited resources for the provision of additional funding.

Please refer to the sections below for specific information and application details (including application forms).

If you need any further information or have any queries, please contact the Scholarships Team .

IMPORTANT INFORMATION

• Additional funding is discretionary.  There is no guarantee that the Trust will approve requests for additional funding, either in full or in part.
• Undergraduate students, students on one-year taught postgraduate courses and students receiving part-scholarships are not normally eligible for additional grants from the Trust.
• If funding partners contribute towards the cost of your scholarship, there is no need for you to apply directly to them as the Trust will administer this on their behalf.
• Please do not apply for additional funding from the Trust until you have researched all other possible sources, within your College, your Department and other external organisations.
• Please do not apply to the Postgraduate Financial Assistance Fund (PGFAF) if you receive full funding (UCF and maintenance) from the Trust as you are not eligible for that funding.  
• Please read the guidance below and the relevant sections of our Guidelines for scholars  before making an application.
• If you are applying for Leave to Work Away or for intermission, please consult the web pages of the University’s Cambridge Students for the full procedure.
• You must have completed and returned your latest Scholars’ Annual Report to the Trust before you make an application.
• If you are awarded funding from another source, the Trust reserves the right to adjust the value of any extension funding offered. You must inform the Trust if you are offered funding from other sources for your study at Cambridge at any time before or during this period. Failure to provide full details may lead to the cancellation by the Trust of any additional funding.
• If you require help finding alternative sources of funding, please contact the Scholarships Team .

FIELDWORK FUNDING & RESEARCH COSTS

The Trust does not offer funding for fieldwork. For funds to support fieldwork, you should contact the Course Administrator in your Department who will be able to advise you about the application process if funds are available. Most Departments have access to fieldwork funding through their School.

The Trust does not provide funding for the direct costs of research (e.g. bench fees, lab equipment, etc.).  You should contact your Department.

CONFERENCE FUNDING

During the tenure of a PhD award, scholars can apply for funding towards one conference, up to a maximum of £500 (applications for virtual conference fee registrations will also be considered).

Important information

• It is the Trust’s policy that retrospective applications cannot be considered.
• Applications made for conferences that take place during a period of extension will not be considered.
• Scholars with Honorary Trust scholarships will not be eligible for conference funding.
• Scholars who are no longer receiving funds from the Trust will not be eligible for conference funding.
• The conference you wish to apply for must take place within the duration of your scholarship, and must be relevant to your studies.
• Please be aware that only one conference grant may be awarded. If you have already received a conference grant from the Trust, we will not be able to consider further applications.
• If an application for conference funding is declined (and you have not previously received conference funding from the Trust), you may apply again for a different conference.
• We may share your application with your College Tutor and/or Supervisor/Course Director, should we require additional information.
• If made an award, we would like you to prepare and send us a brief summary/report after you have attended the conference, to set out how attendance has benefitted you and the course of your research and development.
• If you receive funding for a conference and subsequently do not attend, we would ask for the funds to be returned.

How do I apply for conference funding? INCLUDES FORM

Applications can be made using the Trust’s application form CTConfForm .

If you require conference funding as part of an extension funding application, please submit separate applications for both (see the Extension Funding or Exceptional Funding sections).

When should I submit my application?

Please ensure that the form is completed accurately and sent to the Trust at least six weeks before a decision is required . 

When will I hear if my application has been successful?

Applications are reviewed in the month following application submission (so, for example, if you submit it in June it will be reviewed in July). You will be informed of the outcome as soon as possible.

Please note, the Trust’s busy period for extension funding applications is July – September so there may be a delay in getting back to you. Your patience is appreciated.

EXTENSION FUNDING

Scholars who receive full maintenance from the Trust may apply for an extension of this funding. Awards from the Trust for a PhD are usually of a tenure of three years (unless otherwise stated in the case of MRes and PhD 1+3) and for a Master’s degree, the tenure is usually 1 year (or sometimes 9 months or 2 years). 

PhD students may remain on the Register of Postgraduate Students for a further 12 month 'writing up' period, and will normally be automatically exempt from payment of University Composition Fees during that time. Please be aware that all students requiring an extension to cover writing up periods need to apply to the Trust before any additional maintenance can be considered.

If you do not receive full maintenance from the Trust, you may not be able to apply for extension funding. Please contact the Scholarships Team for guidance.

• Applications will be considered by the Trust’s Review Panel on a case-by-case basis.
• An application to extend your submission date should be made, using CamSIS, 3-6 months in advance of present submission deadline.

Am I eligible for extension funding?

The Trust will consider applications for additional funding for a period of extension if:

• you have the support of your College Tutor and Supervisor.
• it can be shown that reasons beyond your control have contributed to the need for extra time.
• it is certain that no further University Composition Fee is payable on your behalf.
• you have a plan of work which will take you to completion.

How do I apply for extension funding? INCLUDES FORM

Applications can be made using the Trust's application form CTAddFundForm . 

The Trust will treat all supporting personal information in the strictest confidence.

If you require conference funding as part of an extension funding application, please submit separate applications for both (see the Conference Funding section).

Applications for extension funding should be made as close to the end of your funding end date as possible, to enable the Trust to have a clear indication of your financial need at that time, and your timeline for completion.

You should allow sufficient time between submitting an application and your funding award end date.

W e can accept applications after the deadline, but we would strongly advise you to submit your application as close to the deadline as possible.

PLEASE ALLOW PLENTY OF TIME TO GET YOUR APPLICATION TO US.

WE CANNOT GUARANTEE THAT IT WILL BE REVIEWED STRAIGHT AWAY.

Applications are reviewed in the month following application submission (so, for example, if you submit in June it will be reviewed in July).  You will be informed of the outcome as soon as possible.

Please note, the Trust’s busiest period for extension funding applications is July – September so there may be a delay in getting back to you. Your patience is appreciated.

How much extension funding can I apply for?

A discretionary maintenance allowance for the writing-up period of typically six months is available on request (please see the "How do I apply" section above) . In exceptional circumstances, should you require additional funding past this point, a second application for extension funding may be considered to allow for successful completion of all studies. Please note, funding is not guaranteed.

After discussion with your supervisor and advisers, plans for submission of your thesis and completion of your research should be customised to fit within the length of additional time and the constraints the funding will allow.

Students should carefully consider, realistically, how much longer (in months) they will need to be supported up to submission. It is important to bear in mind that further extensions of support beyond this application may not be available.

Any support from the Trust will normally be limited to no more than a contribution towards maintenance costs for a brief additional period up to the point of submission only.

The Trust would ask for your understanding about customising your submission to fit within the additional time for which the funding is available. If you submit your thesis earlier than expected, or you find you have funds beyond what is needed, the Trust would welcome any return.

EXCEPTIONAL FUNDING

Fully funded scholars should not normally need to apply to the Trust for exceptional funding as maintenance payments are calculated to meet living costs whilst studying. If, however, you run into financial difficulties, the Trust will consider applications for exceptional funding.

The Trust will consider exceptional funding applications for students with a partial award but please do bear in mind that adjustments to awards are not normally allowed and the Trust would expect to hold students to the financial guarantee that they undertake in order to secure their place.

What is "exceptional funding"?

Exceptional funding (sometimes referred to as "hardship") is unforeseen additional funding that is needed due to reasons beyond your control.

This would include:

• Bereavement.
• Serious illness which has resulted in a period of medical intermission.

This would not include:

• Non-medical intermission (e.g. for an internship).
• Unforeseen childcare or dependant costs.
• Funding to cover a period of extension (please refer to the "extension funding" section).

If you are unsure, please contact the Scholarships Team for guidance.

Am I eligible for exceptional funding?

The Trust will consider applications for assistance:

• If it is clear that exceptional funding is required because of an unforeseeable change of circumstances since you came to Cambridge, due to reasons beyond your control. It would not necessarily include the failure of overly optimistic funding plans.
• If you are nearing the end of your degree course.
• If the grant from the Trust (and other sources) will be sufficient to enable the successful completion of your course.

How do I apply for exceptional funding? INCLUDES FORM

Applications can be made using the Trust's application form CTAppFundForm .

Applications can be made at any time.  If possible, please allow as much time as you can as we cannot guarantee an immediate response.

Applications are generally reviewed in the month following application submission (so, for example, if you submit in June it will be reviewed in July).  However, if a request is deemed to be urgent, it may be reviewed sooner.

You will be informed of the outcome as soon as possible.

Further support

If you would like to chat to our Scholarships Team:

You may also like

Guidelines for scholars, faqs for new and current trust scholars.

Graduate School Scholarships (UQGSS) – includes Research Training Program (RTP)

About this scholarship.

These scholarships include a living stipend to support you as you complete a research project for your Doctor of Philosophy, Master of Philosophy or a research-focused professional doctorate at UQ.

Eligibility

You're eligible if you're:

• nominated by an enrolling school or institute at UQ
• assessed by the Graduate School as meeting all conditions for admission to the higher degree by research program.
• not be receiving a living allowance award, or scholarship providing a benefit greater than 75% of the RTP Scholarship living allowance rate to undertake the higher degree by research program

How to apply

Before submitting an application you should follow the how-to-apply steps for either the Doctor of Philosophy (PhD) or Master of Philosophy (MPhil) .

You apply for this scholarship when you submit an application for a PhD or an MPhil. You don't need to submit a separate scholarship application. In your application, under the 'Scholarship and Collaborative study' section: Select I would like to be considered for a UQ scholarship to cover a living allowance stipend and tuition fee expenses .

Application dates

To be considered for a scholarship, you need to apply by the relevant closing date for the research quarter you want to start in. We recommend you apply as early as possible after applications open.

RQ1 and RQ2 Start

• Monday 1st April 2024 - Applications open .  Submit your application online .
• ​Sunday 19th May 2024 - Applications close Apply on, or soon after the opening date to increase your chances of being considered for the scholarship round.
• ​1st July 2024 - School/Institute shortlisting of applicants completed and applications sent for assessment.
• Monday 30th September 2024 - Outcomes from this date (1 week period)
• Friday 18th October 2024 - Acceptances due

RQ3 or RQ4, 2024 start - Domestic Applicants

This round is for domestic applicants and those onshore international students who have completed a program at UQ in Semester 1 2024. Applicants must be onshore at the time that offers are issued.

• 19 February 2024 - Applications open .  Submit your application online .

If you have pending documentation, such as Honours or English tests, please still apply with information on when those results will be available. We will advise you if it is possible to consider your application in the round.

• ​ 25 March 2024 - Applications close Apply on, or soon after the opening date to increase your chances of being considered for the scholarship round.
• ​29 April 2024 - School/Institute shortlisting of applicants completed and applications sent for assessment.
• 17 June 2024 - Outcomes from this date (1 week period)
• 28 June 2024 - Acceptances due
• 28 June Current UQ students applying, who haven’t yet received their final results from their coursework programs, will receive offers from this date after results have been published
• 12 July 2024 Current UQ students acceptances due

RQ1 or RQ2, 2025 start - Domestic Applicants This round is for domestic applicants and those onshore international students who are completing a program at UQ in Semester 2 2024. Applicants must be onshore at the time that offers are issued.

Applicants may request a deferral for one Research Quarter.

• 15 July 2024 - Applications open .  Submit your application online .

If you are a current HDR Candidate you will need to be nominated by your Principal Advisor (PA) via a separate process. Please reach out to your PA to discuss. 

• ​8  September 2024 - Applications close Apply on, or soon after the opening date to increase your chances of being considered for the scholarship round.
• ​30 September 2024 - School/Institute shortlisting of applicants completed and applications sent for assessment.
• 16 December 2024 - Outcomes from this date (1 week period)
• 3 January 2025 - Acceptances due

RQ1 or RQ2, 2026 start - International Applicants

Applications will open 1st April 2025 - Further details on closing and outcome dates will be provided in early 2025.

Selection criteria

We'll consider your application against the key areas in the  scholarship selection criteria matrix (DOCX, 26.12 KB) , which include:

• your academic performance, evidence of research capability, quality of research project
• the quality of your proposed research environment including resourcing
• the quality of your proposed advisory team including record of successful supervision, appropriate advisory load, complementary expertise.

What happens next

We’ll email you to let you know the outcome of your application. If you're offered a scholarship, you’ll need to accept by the due date. If you’re a current UQ student, you won’t receive an email until after the final results from your program have been published.

A domestic part-time student with carer’s responsibilities, a medical condition or a disability, which prevents them from studying full-time may be eligible for scholarship consideration, on a case-by-case basis. When applying to hold the living stipend scholarship part-time, please provide evidence of your carer’s responsibilities, medical condition or disability. Though not specifically requested by the portal, you may upload these under ‘Additional documents’.

UQ reserves the right to postpone or cancel scholarship rounds.

Graduate School

How Do I Extend the Scholarship When I End My Current Course and What are the Conditions?

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Written by: Ly Techsrun

* This article will be divided into the following groups for the scholarship extensions for: A. Specialized training colleges to undergraduate courses B. Bachelors to Masters’ courses C. Research students

The conditions for scholarship extension as below may be changed in the next application process. Please be sure to check the conditions in the application guidelines in the year in which you wish to apply.

A. Specialized Training College to Bachelors

• GPA of at least 2.8 of 3
• Attendance rate of at least 95%
• Two universities; or
• Two courses in one university
• You can only apply for schools which accept 3rd year transfers from specialized training colleges.
• Since only certain universities accept transfers, you should find this information by going to the website of the universities and find out information about transferring. (The relevant Japanese term is 大学3年次編入)
• Some universities have them downloadable directly on their websites.
• Some will send past papers by post if we ask for them.
• Some require us to go directly to the university campus to get them.
• E.g. If you want to transfer to a department of Economics or Commerce, I would suggest books called 速習ミクロ経済、マクロ経済 by 石川 秀樹。
• Some proficiency test might be required – in particular some universities require JLPT N1 and a certain score in the TOEIC. So please take these exams early enough.
• This should not be very difficult. Sometimes you can ask your supervisor at your college to help you with this.
• Universities publish brochures about the transfer exam earliest around July. However, this varies with some universities doing it in September. This also means that universities organize the exam at different times.

B. Bachelors to Masters’ Course

• GPA of at least 2.5 of 3
• When applying, each COURSE counts as a choice even if they are in the same faculty / university.
• Same university, faculty A, course X → Choice 1; same university, faculty A, course Y → Choice 2.)
• E.g. For those applying to the University of Tokyo, make a trip down to the Tokyo U. co-op to buy past-year questions. The co-op sells a whole collection of questions dating back to maybe 5 years. This is also probably applicable to other universities.
• Also, if you major in natural science, paying a direct visit to the lab you want to study at is believed to be very useful.
• Some universities also “strongly recommend” applicants to take the GRE. What this often means is that it is compulsory to take the GRE and get high scores if you want to be seriously considered.
• These will be about 1-1.5 pages long each.
• This should be at least 2000 words long in Japanese, complete with proper references and a proper bibliography.
• Early-mid Nov – Official information from MEXT arrives at the universities.
• Early Dec – Deadline for all documents (i.e. forms, personal statement and recommendation letters)
• Mid Dec – Interview
• Early Mar – Announcement of results for scholarship extension.

C. Research Students

• Schools should inform you about in a few months of entry about the procedure for extending your research term
• Most MEXT candidates do pass through this though.
• You only can apply for 2 choices
• I.e. Same university, faulty A, course X → Choice 1; same university, faculty A, course Y → Choice 2.)
• If you are a MEXT scholar recommended by the Japanese embassy in your home country（大使館推薦）you are able to apply to 2 different courses in different universities.
• If you are a MEXT scholar recommended by your university（大学推薦）, you can only apply within your university. (You are not allowed to change universities)

Relevant scholarship extensions for research students can be divided into the extension of the research term (up till 2 years for spring enrollment students or 1 and half years for fall enrollment students) as well as the conversion into a full masters / PhD course.

The graduate school that you take your research course should inform you about the first within a few months after your arrival in Japan. The process might vary between graduate schools. This requires your academic advisor’s recommendation, which is not too difficult to get.

The process to change your status from a research student to a regular graduate student is more complex. Every graduate school also has their own criteria and process for accepting graduate students, so we cannot generalize.

What we can share is that some graduate schools only require you to submit your research plan whereas some others require candidates to take entrance exams like a written test and an interview or even ask for a presentation of the research plan.

However, in general, most of the MEXT candidates up to now have been able to pass this process from what we know about your seniors’ experience these past years.

If any research student faces difficulties, they should consult their academic advisor. It is one of the advisor’s duties to guide their research students through the process of becoming a regular graduate student. Graduate students work closely with their academic advisor and usually see them multiple times a week, so you should ask your advisor about anything you want to know.

One thing you need to be careful about is that you should confirm whether your courses will be done in English or Japanese. There have been cases that students did not confirm before arriving in Japan – only finding out that they are required to do the courses in Japanese after coming to Japan. This can cause trouble if the student is not adequately prepared to study in Japanese.

(Image taken from flickr.com (2017/11/16))

These guide articles are meant to be advice based on the experience of current and previous scholars. Given how situations may change depending on the school, region or year etc., we urge any scholars to approach the relevant authorities in your school if you have any doubts or concerns.

36 thoughts

Hi! Thank you! What about a master’s course to phD course?

Dear Nichole, Thank you for your comment. For extending your scholarship from MA to PhD, you need to submit a research plan, your transcript and a letter of recommendation written by your academic advisor. Your university will inform you about the required documents and the deadline for submission a few weeks up front, so you do not need to worry too much about it! Some universities require you to pass an interview, others do not, but again your university will inform you about everything! Best regards, MSA

Dear Ms.Anastasia Bender What are the procedures we should do if we want to change to another advisor (e.g., course slightly) in the same university or another advisor in another university, in case of extending the course from master to PhD program? Thank you very much.

Thank you for your comment. This is what you have to do: 1. Find an advisor who is willing to accept you as his student. 2. Ask your new advisor to write a letter of recommendation for you when extending from MA to PhD. 3. Add your new advisor’s letter of recommendation to your application for the scholarship extension. 4. Once your application gets accepted, ask both your old and new supervisors to do the required paperwork for your transfer (the international student center at your current/ your future university should be able to provide you with all necessary documents). 5. Done.

Good luck! MSA

Hi MEXT Scholars Association.

This is still a little hard to understand for me but maybe is pretty obvious: for example if I’m doing a master’s program in Japan and want to extend to PhD in a different university (let’s say i’m studying cultural studies but now i want to do phd in education in a different university) is that possible, and if it’s possible that means that i have to study in the Phd for another five years or the master counts for it?. Thank you very much (sorry, i’m a native spanish speaker)

Hi Francisco,

Thank you for your question. Yes, you can do your PhD at a different university in a different field. Whether you have to do a MA in the same field depends on the requirements for said PhD programme at said university (it differs from university to university). We would suggest that you send a message to the international student center of the university of your choice and ask them about the requirements for the PhD programme that you are interested in enrolling in. Hope that helps.

Best regards, MSA

I’m very grateful for your reply. I’m still wondering about the time. if I transfer to another university after doing the Master’s program to Doctor’s, it’s only 3 extra years of study, or is it is 5 years from the very beginning?. Thank you very much in advance.

Again; it depends on the programme that you are interested in and also whether you will be able to finish your PhD programme in 3 years or not (frankly speaking, a lot of students actually do not finish in 3 years. This depends on a lot of factors: on your research topic, on how much support you receive from your professor and your labmates, on your level of motivation etc. Why don’t you ask the international students center how many years in average it takes to finish your programme of choice?)

Hi! I want to ask you what happens if i fail the exam. In my case i came to japan as a research student in september. I took the entrance exam after 6 months, but i failed it. what should i do? can i take the exam again?

Dear Ann, Thank you for your comment. Yes, you can retake the entrance exam. Try to consult with your academic advisor before retaking it, though. They can give you valuable advice for your next entrance exam. Best regards, MSA

Thank you for your asnwer! And one more thing. Is it usual for a research student to fail the entrance exam?

It’s not very common, but it does happen. Don’t worry about it too much, if you try your best you’ll definitely pass next time!

Hello, I’m a Master student, and I would like to extend the scholarship for the doctoral program. I’ve checked my GPA and I am not very clear about it. we have 5level system, and the marks are not mentioned. So, if I have a B in my transcript, should I consider “3” or just “2”? Best regards, T

Dear Thant, Thank you for the question! Different schools have different ways of calculating GPAs so it is best that you talk to the academics section in your school about how to calculate your GPA.

Hello, I am a Research Student going to Master Degree MEXT scholarship member. I once tried to apply for extension for MEXT scholarship, however, I failed the entrance exam and need to withdraw the extension application (I still have my Research Student MEXT Scholarship).

Right now, I already passed the second entrance exam and planning to extend my scholarship to Master Degree. Will my failed one will effect my current application? Will I still be eligible to apply for extension? I am a bit worried.

Thank you for your explanation in advance!

Hello Aldaro, Thank you for the question! Congratulations for passing the entrance exam! Since you withdrew your last application there shouldn’t be a problem to apply again. We would suggest that you consult the international student center at your university, they should know all about your current situation. Best regards and best of luck MSA

Thank you for sharing this information.

I was planning to extend my scholarship from Research Student to Master Degree as I already passed the exam and soon I will enroll as Master Student from April 2020.

I realized that passing entrance exam is not same as passing the scholarship extension, it means I might be able to enroll in my university but if something happen to my scholarship, thus I need to find another fund which is quite worrying.

What I want to know is, how is it hard to have your extension accepted? Is there ever any case of a student whom his or her extension denied?

Thank you for your help!

Dear Gustava,

Thank you for your comment.

Extensions from research student to MA or research student to PhD usually get approved. You do not have to worry too much as long as your professor submits a solid letter of recommendation.

Best regards MSA

I partially failed my Master entrance exam. I’ll explain. My score was not good enough to pass to my first choice of laboratory, but I was able to pass on another choice. Now I have to apply for the scholarship extension from Researcher to Master. I am afraid MEXT will refuse my extension because my lab will not be the same one as my lab during the research period. (Although I will remain on the same university) What do you think about this ? Have you seen this happen before ?

Dear Luiza,

Thank you for your question. Don’t worry, there are scholars who changed faculties or even changed universities before they extended their scholarship, so you should be fine as long as your new academic advisor writes a good letter of recommendation for your scholarship extension!

Best regards

How is it possible to change universities before the scholarship extension as a research student? I am interested in that option.

Dear Kelly,

Thank you for your question. You can change universities if you find a new prospective academic advisor and your current as well as your prospective academic advisors fill out some paperwork for your transfer. Please consult your international student center for more information on this matter.

I am currently a research student at one university. I want to continue as a PHD student at another university. My current university asked me to submit an application for extension of scholarship before taking the entrance exam. However, I want to apply to enter into another university. Will I be able to transfer my scholarship to another university.

Thank you for your question. Yes, you will be able to transfer once your extensions gets approved. Just do not forget to mention in your application that you are applying to another university.

I’m a MEXT student by embassy recommendation. I’m currently enrolled in a master program. Is it possible for me to change to another PhD program at another university?

Thank you for your question. Yes, it is possible, but you have to find a prospective advisor at another university and pass the entrance exam at said university first before you can change.

I am research student now. Next year I wanna do my master course in another university. But I am worrying whether I could extent Scholarship or not, because I wanna change my national university to private one, where tuition fees is supposed to be 140, 0000/year . Will MEXT approve my Scholarship and pay tuition fees even its so expensive or its better not to try ?

Thank you for your answer

Dear Jack, Thank you for your message. As long as you pass the entrance exam at the private university and your prospective advisor at the private university recommends you for an extension, you should be able to get it. Don’t give up! Best regards MSA

Hello I just completed my first year in the master’s program and am planning to apply for extension to Ph.D program but my current GPA is 2.43. Am worried if MEXT will consider this GPA since it’s below 2.5

Dear Yusuf, Thank you for your comment. You should be fine as long as your academic advisor writes a strong letter of recommendation for your application. We would suggest that you consult your academic advisor regarding this matter. Good luck with your application! MSA

Hello. From the comments I realized that changing faculties within the same university or changing universities was possible if you’re an embassy recommended scholar. How do we apply to change faculty? Is there a form to fill at the university or should we just apply directly to the faculty we wish to switch to? Should we inform the embassy?

Thank you for your question. Yes, there is a form. The international student center at your university should be able to provide you with said form. As soon as you switch faculties, your university will inform the embassy. Good luck! MSA

Hello. My master’s degree program will be Japanese. I will be doing 6 months of language preparation course, and serve 1 year as a research student as well. How are the classes in the Japanese program? I mean do we need to take all the exams in Japanese? I have this fear in my mind that what if I am not able to do my classes properly. I have heard that only lectures will be in Japanese, and I am allowed to submit assignments/reports in English. Please explain how the Japanese-taught program for a master’s degree student works?

Thank you for your question! Classes in Japanese programmes are generally taught in Japanese. Depending on the subject, you can usually get most of the materials in English. And if you ask your professor whether you are allowed to take your exams in English or submit your paper in English, they usually allow you to do so, so don’t worry.

Hello Dear senpais

I do have a question for you, Is it possible to extend the MEXT scholarship from Master to PhD even if I am already above 35 years ? Thank you for your reply.

Thank you for your question. Yes, it is possible! Good luck with your application!

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• Funding opportunities
• Special Research Fund (BOF)

Exceptional extension of a PhD trajectory that was delayed due to COVID-19

This exceptional call is intended only for PhD students whose doctoral research is seriously delayed because of COVID-19 and for whom there are absolutely no alternative funding possibilities available with the promoter or the organisational unit (e.g. department, research group, etc.) of which the promoter is a member  

Funding and duration

An extension of the PhD trajectory can be requested (PhD scholarship or contract for scientific staff if a scholarship is no longer possible) for 4 up to 12 months. No bench fee is provided.

The call is open to all PhD students, regardless of the funding body of the PhD trajectory so far.

To be eligible for additional funding, all of the conditions listed below must be met:

• The doctoral research is in its final stage;
• The doctoral research still requires essential research activities aimed at data collection or data processing without which the completion of the doctoral degree is impossible;
• The data collection for the PhD research has been interrupted or seriously delayed for an extended period of time due to the effects of the COVID-19 crisis, with no alternative possibilities to continue or redirect the PhD research;
• The delay or interruption of the PhD research lasted at least four months;
• The circumstances and causes of the serious delay shall be duly substantiated;
• The additional funding either immediately links up with ongoing funding of the PhD student (whether or not via UGent), or follows funding that was recently terminated;
• There are no alternative funding possibilities available for the supervisor or the organisational unit (e.g. research group, possibly the department, etc.) of which the supervisor is a member in order to finance an extended PhD trajectory;
• The granted period for additional funding cannot exceed the period of the reported interruption or serious delay of the doctoral trajectory, with a maximum period of 12 months;
• Candidates who have received a COVID extension from the FWO are no longer eligible to apply at the Special Research Fund.

Some examples (non-exhaustive) of exceptional circumstances that may justify a request for additional funding:

• Fieldwork (incl. access to libraries, archives, museums, ...) that is essential for the PhD research cannot take place for a longer period of time due to travel restrictions;
• Essential research stays at a foreign research partner cannot take place due to travel restrictions;
• Experiments could not take place because the research infrastructure was fully used for COVID-19 related analyses or research activities;
• Seasonal research could not be started, resulting in a one-year delay for this research;
• Longitudinal research was interrupted for a longer period or could not be started;
• Research activities (e.g. questionnaires, focus interviews, ...) could not take place because of the impossibility of physical meetings with the target audience (residents of residential care centres, hospital patients, ...)

How to apply?

An application must be submitted by the promoter on the form provided for that purpose (in Dutch or English) and sent by e-mail to [email protected] .

• No fixed deadline , applications can be submitted at any time.

The evaluation committee meets monthly. The next meeting dates are: 14/05/2024, 6/06/2024, 4/07/2024, 27/08/2024, 24/09/2024, 17/10/2024, 18/11/2024, 17/12/2024, 21/01/2025, 20/02/2025, 20/03/2025, 24/04/2025, 20/05/2025, 17/06/2025.   Applications should reach us at least 10 days before the meeting of the evaluation committee, otherwise the application will be considered during the next meeting.

• If there is still ongoing funding for the PhD, the application can be submitted at the earliest 8 months before the end of the ongoing funding .
• Candidates are strongly encouraged to apply as soon as possible to ensure a subsequent extension. This is especially the case when the appointment must be made as a WP (group 1) and the candidate is subject to the single permit regulations (NON-EEA nationality).

Promoters will be informed of the result personally within one week after the evaluation committee took place.

Research Department Research Co-ordination Office - Special Research Fund

E [email protected]

Call and application forms

Application form Dutch  / applic ation form English

Scientific report

Final report : within three months following upon the end of the grant a final scientific/scholarly report has to be sent electronically to [email protected] . The promoter and co-promoter (if applicable) are included in this e-mail (either as sender, or in CC).

• Thesis submission date and scholarship extension
• Information and services
• Higher Degree by Research

To apply for an extension please submit a HDR Completion Plan (DOCX, 55.5 KB) . This will help us assess and process your application for extension. Ensure you outline your remaining work and your plan for completion. You will need to seek the support of your Principal Advisor to complete this request.

If you have already exceeded 4 years of candidature (equivalent full-time PhD and Prof Doc only), you may not be eligible for an extension. Please contact us to request an appointment to discuss your options.

If your submission extension is approved, you will automatically be considered for any tuition scholarship extensions that you may be eligible for.

If you hold a UQ living stipend, you may be eligible to apply for the Career Development Scholarship . Check to see if you meet the eligibility requirements before applying.

Please note:  You can find information about your current scholarship/s on your my.UQ page – click on “My Candidature”.

Submitting your request

Once your form is completed with your Principal Advisor's support, submit it to the Graduate School.

Submit your request

Relinquish your scholarship.

If you would like to relinquish your scholarship for any reason, please use the online form.

Relinquish scholarship

• 1. Thesis preparation
• 2. Thesis submission
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• 4. Award of degree

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