presentation in powerpoint pdf

Insert PDF file content into a PowerPoint presentation

Content from a PDF file might be what you need for your presentation, but it’s not as easy to get content out of a PDF file as it is from many other document types. There are two options, which depend on how you want to use the PDF content:

To show content from a PDF on a slide     Take a picture of the part of a PDF that you want, and paste it on your slide.

To keep a PDF file as a support document for your presentation     Insert the entire PDF into the presentation as an object that you can open and view during your presentation.

Note:  Inserting PDF content is not possible when editing a presentation in PowerPoint for the web. You need a newer version of PowerPoint to follow these steps.

Insert PDF file content as a picture

Open the PDF that you want to insert a picture of, and then switch to PowerPoint.

Do not minimize your PDF window, and make sure it's the last window you have open before moving to the next step.

Make sure everything that you want to capture as a picture is visible in your PDF window. You may need to decrease the zoom level in your PDF to see everything you want to capture.

In PowerPoint, select the slide that you want to add the content to, and then, go to  Insert  >  Screenshot .

Note:  Depending on your window size, the Screenshot button may appear different.

Your PDF file should be the first thumbnail image in the Available Windows list.

Below the thumbnail images, select Screen Clipping . PowerPoint minimizes and shows the window with the PDF file.

When you stop dragging, the selected area appears on the PowerPoint slide as a picture. You can move it, resize it, crop it, and format it as you like by selecting it and using the Picture Tools Format tab.

Insert a PDF file as an object

Make sure the PDF file that you want to insert is not currently open on your computer.

In PowerPoint, select the slide that you want to add the file to, and then select Insert > Object .

In the Insert Object box, select Create from file , and then enter the PDF file location; or select  Browse , find the PDF file, and then select OK .

This makes the PDF file part of the presentation file. The quality of the PDF file is reduced with this method, but you can open the full PDF file by double-clicking the image when viewing or editing in Normal view.

Note:  If you receive an error when trying to insert your PDF file as an object, make sure you do not have the PDF file open.

Open the PDF from a Slide Show

To open the inserted PDF file during a Slide Show, attach an action to it.

In Normal view, on the slide with the PDF file, select the PDF file’s icon or image, and then on the Insert > Links > Action .

In the Action Settings box, select the Mouse Click tab if you want to open the PDF with a click, or the Mouse Over tab if you want it to open when you move the pointer over the PDF file icon.

Select Object action , and select Open in the list.

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Insert a vector graphic instead

Microsoft 365 subscribers can insert scalable vector graphics (.svg files) in PowerPoint. For details, see Edit SVG images in Office .

Save PowerPoint presentations as PDF files

Insert a screenshot or screen clipping

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If you want to share your presentation with someone that doesn’t have Microsoft PowerPoint, you can save and share the file as a PDF. You can also adjust the way the slides appear on the PDF. Here's how.

When you save a PowerPoint presentation as a PDF file, the layout, format, fonts, and images of the presentation will remain the same. This lets users without access to PowerPoint view the presentation (though they are unable to edit it).

First, open the PowerPoint presentation to be saved as a PDF. Select the “File” tab and then click the “Export” option in the left-hand pane.

You’ll then be at the “Create PDF/XPS Document” tab. Here, select “Create PDF/XPS.”

Related: What Is an XPS File and Why Does Windows Want Me to Print to One?

Window’s File Explorer will appear. Select the location in which you would like to save your new file. You can see that the “Save as type” is now PDF. You can also rename the file as you like.

You may also notice the “Optimize for” options at the bottom-right of the window:

• Standard: This is a high-quality version of the document, ideal for when you only plan to publish it online or print it out.
• Minimum Size: This is a lower-quality version of the document. It’s also suitable for publishing online, but ideal for when you need to send the document as an email attachment, as it reduces the size of the file .

You can also set specific options to adjust how the file appears. To do this, click the “Options” button underneath.

The “Options” window will appear, and you have several options to choose from. Here’s a brief overview of what’s available:

• Range: Export all slides, the current slide, or a selection of slides from your presentation.
• Publish Options: You can choose to export only comments, handouts, or outline view here by selecting the “Publish What” option. You’re also able to dictate how many slides appear on each page, flip the slides horizontally or vertically, or give the slides a frame.
• Include Non-printing Information: Include document properties or structure tags.
• PDF Options: Make the document PDF/_A compliant.

Once you’ve adjusted the options, click “OK.”

Finally, back at Windows File Explorer, click “Publish.”

Your PDF is now ready to share.

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How to save a PowerPoint presentation as a PDF to lock in formatting and allow anyone to view it

• You can save a PowerPoint presentation as a PDF to lock its content and formatting in place, so that other people can view the file but can't make changes.
• Converting a PowerPoint deck into a PDF allows people who don't have PowerPoint to view the slides.
• You can save a PowerPoint as a PDF whether you are using PowerPoint on a Mac or a PC, or if you want to download it as a PDF from the web.
• Visit Business Insider's Tech Reference library for more stories .

Microsoft PowerPoint presentations remain one of the best ways to share information in a manner that's visually clear and digestible. 

That is, so long as no one alters the formatting and content of that deck you worked on for hours, ruining the slides critical for helping you communicate your Q3 initiative or messing up that interactive family photo album.

When you save a PowerPoint as a PDF , you lock the document so no further changes can be made. This is ideal for ensuring the content remains as you wanted it. And as PDFs can be viewed almost universally regardless of what software or operating system someone has, a PowerPoint presentation saved as a PDF can be viewed even by someone who doesn't have PowerPoint.

Check out the products mentioned in this article:

Microsoft office (from $149.99 at microsoft), apple macbook pro (from $1,299.00 at apple), windows 10 (from $139.99 at best buy), how to save a powerpoint as a pdf on mac.

1. Open the PowerPoint to be converted, then click "File."

2. Select "Export" from the dropdown menu.

3. Then choose the file name, destination, and change the file format to PDF. Then click "Export."

On a Mac, you can also choose to "Save As…" and then set the File Format as a PDF to get the same result.

How to save a PowerPoint as a PDF on Windows

1. With the PowerPoint deck to be converted open, click "File" then "Export." You can also opt to save only select slides from a deck as PDFs.

2. Click "Create PDF/XPS" on the menu, then hit that again on the window that pops up.

3. Choose the destination for the PDF and change the name if you wish, then hit "Enter."

How to save a PowerPoint as a PDF from the web

Saving a PowerPoint as a PDF from the web is simple. Just click the "File" tab, then choose "Download As" from the dropdown and select "Download as PDF." The language of the "Save As" or "Download As" option differs slightly depending on your OS.

Related coverage from  Tech Reference :

How to convert a jpg file to a pdf on a windows 10 computer using the default photos app, how to convert a powerpoint to google slides in two different ways, how to convert google slides to a powerpoint presentation in 4 easy steps , how to copy or duplicate a powerpoint slide and put it anywhere in your slideshow, how to convert a jpg image to a pdf document on your mac computer using the preview app.

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Watch: We compared the $1,200 MacBook Air with the $500 Surface Go, and the results were a mess

• Main content

How to View a PDF in PowerPoint: A Step-by-Step Guide

Viewing a PDF in PowerPoint is a simple process that can be accomplished in a few steps. Firstly, you’ll need to have both Adobe Acrobat and PowerPoint installed on your computer. Once you have both programs open, you’ll be able to import your PDF into PowerPoint as an object, allowing you to view and present it within your PowerPoint slides.

After completing this process, your PDF will appear as an image within your PowerPoint presentation. You can then resize, move, and format it just like any other image in your slides.

Introduction

Have you ever been in a situation where you needed to present a PDF in a meeting or a class, but all you had was PowerPoint? Or maybe you’re trying to incorporate a PDF document into your PowerPoint presentation without having to switch between applications during your presentation. Whatever the reason, understanding how to view a PDF in PowerPoint can save you time and make your presentation more seamless.

This topic is particularly important for professionals and students who often work with both PDFs and PowerPoint presentations. Whether you’re sharing research findings, compiling a report, or teaching a class, integrating PDFs directly into PowerPoint can enhance your presentation and make it more interactive. So, let’s dive into the step-by-step tutorial on how to get this done efficiently and effectively.

Step by Step Tutorial: Viewing a PDF in PowerPoint

Before we begin, ensure you have both PowerPoint and Adobe Acrobat Reader installed on your computer as these will be required.

Step 1: Open PowerPoint

Open your PowerPoint presentation or create a new one where you want to view the PDF.

In this step, you should open the PowerPoint presentation you want to work with. If you don’t have one already, you can create a new one.

Step 2: Insert Object

Go to the “Insert” tab, click on “Object” in the Text group and select “Create from file.”

By clicking on “Object,” you’re telling PowerPoint that you want to add an object (in this case, a PDF) from a file saved on your computer.

Step 3: Browse for the PDF

Click on “Browse” to find and select the PDF file you want to insert into PowerPoint.

Locate the PDF file you wish to use in your presentation and select it. Make sure it’s the correct version of the document you want to present.

Step 4: Insert and Resize

Click “OK” to insert the PDF into your slide and resize it as needed.

Once the PDF is inserted, it will appear as an image. You can click and drag the corners to resize it so it fits nicely within your slide.

Additional Information

When working with PDFs in PowerPoint, it’s essential to ensure that the content within the PDF is legible and fits well within the slide. If the PDF has multiple pages, you may need to insert each page individually, which can be time-consuming. It’s also worth noting that while the PDF will look like an image, you won’t be able to edit the text or graphics within it directly in PowerPoint.

Another useful tip is to use the ‘Link’ option when inserting the PDF. This will create a link to the PDF file rather than embed it, which can help keep your PowerPoint file size down. However, this means you’ll need to ensure that the linked PDF file is also accessible during your presentation.

Remember to test your presentation before the actual event to ensure that the PDF displays correctly and that you’re familiar with navigating between the PDF and your other slides.

• Open PowerPoint
• Insert Object
• Browse for the PDF
• Insert and Resize

Frequently Asked Questions

Can i insert a multi-page pdf into powerpoint.

Yes, you can insert a multi-page PDF, but each page will need to be inserted as a separate object.

Will inserting a PDF into PowerPoint affect the presentation’s quality?

No, inserting a PDF should not affect the quality of your presentation.

Can I edit the PDF once it’s inserted into PowerPoint?

No, you cannot edit the PDF content within PowerPoint; it will act as an image.

What if I cannot find the ‘Insert Object’ option?

Make sure you’re in the ‘Insert’ tab in PowerPoint; if you still can’t find it, your version of PowerPoint may be different, and you can search for help within the application.

Can I hyperlink text within the inserted PDF?

No, hyperlinks within the PDF will not be functional when viewing it in PowerPoint.

Viewing a PDF in PowerPoint can be incredibly useful for a variety of presentations. Whether you’re a student, educator, or professional, incorporating PDFs into your slides can make your information more accessible and your presentation more dynamic.

With the steps outlined in this guide, you’ll be able to seamlessly integrate PDFs into your PowerPoint slides. Remember, practice makes perfect. Be sure to test out your presentation beforehand to ensure everything runs smoothly. Happy presenting!

Matthew Burleigh has been writing tech tutorials since 2008. His writing has appeared on dozens of different websites and been read over 50 million times.

After receiving his Bachelor’s and Master’s degrees in Computer Science he spent several years working in IT management for small businesses. However, he now works full time writing content online and creating websites.

His main writing topics include iPhones, Microsoft Office, Google Apps, Android, and Photoshop, but he has also written about many other tech topics as well.

Read his full bio here.

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How to Insert PDF Files Into PowerPoint Presentations

Create a richer presentation experience

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What to Know

• Insert a PDF as an object: Open the slide and select Insert > Object > Create from File > Browse . Choose the PDF and click OK .
• Insert the PDF as an image: Open the PDF and the PowerPoint slide. In PowerPoint, select Insert > Screenshot and select the PDF.
• Insert text or an image from a PDF: Copy the text or image in the PDF and paste it into your PowerPoint slideshow.

This article explains how to add a PDF to your PowerPoint slideshow to create a richer presentation experience. Options include inserting the entire PDF as an object that can be viewed during a slideshow, inserting a picture of a page, adding text from the PDF file, and copying a picture used in the PDF. Instructions apply to PowerPoint 2019, 2016, 2013; PowerPoint for Microsoft 365; and PowerPoint for Mac.

Insert a PDF as an Object on a PowerPoint Slide

When you want to view the entire PDF file during your PowerPoint presentation, insert the PDF as an object. During your presentation, select the PDF object on the slide and the PDF file opens in a PDF viewer.

Open the PowerPoint slide where you want to insert the PDF.

Make sure the PDF file is not open on your computer.

Select Insert > Object to open the Insert Object dialog box.

Select Create from File , then select Browse .

Open the folder that contains the PDF file you want, choose the PDF file, then select OK .

Select OK in the Insert Object dialog box.

An icon for the PDF displays on the slide and the PDF file becomes part of the presentation file. To open the PDF file, double-click the image while in Normal view.

Open the PDF During a Slideshow

To open the PDF file during a presentation, attach an action to the image.

Make sure PowerPoint is in Normal view. Display the slide with the PDF object.

Select the image or icon for the PDF file.

Select Insert > Action .

Select the  Mouse Click  tab if you want to open the PDF with a click. Select the  Mouse Over  tab if you want it to open when you point to the PDF.

Select  Object Action , then select  Open from the drop-down list. In PowerPoint 2019, select Activate Contents .

Select OK .

Insert a PDF into PowerPoint as a Picture

If you only want to view the content of one page of a PDF file, add it to a PowerPoint slide as an image.

Open the PDF file and display the page you want to insert into PowerPoint.

Open PowerPoint and go to the slide where you want to insert the PDF as a picture.

Select Insert > Screenshot . All of your available windows are presented, including the open PDF file.

Select the PDF file to add it to the slide as an image.

Insert Text from a PDF to PowerPoint

Another way to add a specific section of a PDF to PowerPoint is using Adobe Acrobat Reader.

To insert text from a PDF file:

Open the PDF file in Adobe Reader.

Select Tools > Basic > Select .

Select the text you want to copy.

Select Edit  > Copy .

Open PowerPoint and display the slide where you want to insert the PDF text.

Select Home >  Paste . Or press Ctrl + V .

Insert Graphics from a PDF to PowerPoint

To insert a graphic from a PDF file:

Right-click on the PDF and choose Select Tool .

Select the image and press Ctrl + C , or right-click and select Copy Image .

Open PowerPoint and display the slide where you want to insert the PDF graphic.

Import PDF into PowerPoint for Mac

When you insert a PDF into PowerPoint for Mac as an object, you may receive an error message stating that the file type is not supported or the file is not available. This is because object linking and embedding is not fully implemented in Mac Office applications.

You can insert text and graphics from a PDF in PowerPoint for Mac using the same steps provided above. 

Another option is to select Insert >  Hyperlink > Web Page or File , to link to a PDF. You can open the hyperlink during the presentation to display the PDF file.

Import PDF into PowerPoint Online

PDF files cannot be inserted or edited in PowerPoint Online. However, PDFs display as expected when created in another version of PowerPoint.

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