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How to Write an Application Letter (Sample Included!)

Whether you’re applying for a job , internship , scholarship, or volunteer position, a well-crafted application letter can help you stand out. It's your chance to introduce yourself and make a strong first impression that sets you apart from the competition.

But how do you write an application letter that’s effective? Below, we’ll explain when to use this method of introduction and give you practical tips on writing one that gets results. Plus, we've included a sample application letter and a template to help you create the perfect document for any opportunity.

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What is an application letter?

An application letter is a document sent with your resume to provide additional information on your skills and experience. It's a crucial part of an application for work as it introduces you to potential employers and highlights your qualifications.

While some companies request it at the beginning of the application process, others might ask for it later, or not at all—but it's always a valuable addition.

Unlike a resume, which outlines your work history, a written application allows you to elaborate on your achievements and how they relate to the job you are applying for. It is a much more specific way to introduce yourself and explain why you would be a good fit for the job.

How is an application letter different from a cover letter?

Some people use the terms “application letter” and “cover letter” interchangeably, but there are subtle differences between the two.

An application letter serves as your formal introduction to a potential employer. It highlights your interest in the role, your qualifications, and why you're a good fit for the position. It's a standalone document that provides a comprehensive overview of your skills and experiences.

On the other hand, a cover letter is usually more concise than an application letter and serves as a complementary document to your resume, providing additional context to your job application. It elaborates on specific points from your resume and explains how your background aligns with the job requirements.

Also, job application letters follow a more formal structure, often resembling a traditional business letter. They include your contact information, the date, and the employer’s contact information at the top. An application letter is usually addressed to a specific individual, such as the hiring manager or recruiter. While cover letters also have a professional tone, they can be less formal in structure.

Finally, the application letter is used primarily for job applications, internship applications, scholarship applications, and volunteer positions. In contrast, the cover letter is specifically used to accompany a resume during job applications.

When do you need to send an application letter?

Application letters are typically required when applying for jobs. However, there are other scenarios where you might need one:

• Scholarship applications: When applying for scholarships, this kind of letter can help you stand out by showcasing your academic achievements and career goals .
• Volunteer positions: Some volunteer organizations require an application letter to understand your motivations and skills relevant to the position.
• Internship applications: Internships often require this document to understand your interest in the role and what you hope to gain from the experience.
• Networking purposes: Sending one when reaching out to potential mentors or industry professionals can help you establish a connection and explain your career aspirations.

7 tips on how to write a job application letter

Writing an effective application letter involves more than just summarizing your resume. Here are seven tips to write yours:

1. Research the company—at least do a quick Google search!

Before you start writing, research the company to understand its culture, values, and needs. Tailor your letter to align with the company’s mission and the job description. There is nothing better for an HR professional than feeling that you don’t just want any job; you want to work with them for specific reasons, such as X and Y.

“Address the letter to the hiring manager by name if possible,” says Mike Chappell, CEO of FormsPal , who has more than a decade of experience reviewing application letters. “This shows that you’ve done your research and are genuinely interested in the company.”

2. Use a professional format and design

Your application letter should follow a formal letter of application format. Use a standard font like Times New Roman or Arial, and keep the font size between 10 and 12 points. Include your contact information, the date, and the employer’s contact information at the top of the letter.

There are many layouts online that you can use. Find one that represents your style and complements your resume.

3. Make it engaging from the start with a strong opening

Your opening paragraph should grab the reader’s attention. Mention the position you're applying for and where you found the job listing. If you were referred by someone, include their name. Briefly introduce yourself and explain why you’re interested in the role.

4. Highlight your qualifications—what you can’t fully convey in your resume

In the body of your applicant letter, highlight your relevant skills, experiences, and achievements. “Use specific examples to showcase your accomplishments and how they relate to the job you’re applying for,” Chappell says. “ Quantifiable results can make a strong impact.”

Avoid repeating information from your resume; instead, expand on your most relevant experiences.

5. Show enthusiasm and genuine interest

Employers want to hire candidates who are enthusiastic about the role and the company. Show your excitement for the opportunity. Explain why you are specifically interested in this job and how it aligns with your career goals.

6. Keep it concise

While it’s important to provide enough detail, your application letter should be concise. Aim for one page, with three to four paragraphs. Be clear and to the point, avoiding unnecessary fluff.

7. Proofread carefully

Typos and grammatical errors can leave a negative impression on employers. Carefully proofread your letter before sending it. Consider asking another person to review it as well.

Letter of application sample

Here's a super complete example of application letter to help you get started:

August 1, 2024

Ms. Jane Doe

Hiring Manager

Innovative Solutions Inc.

456 Maple Avenue

Springfield, IL 62705

Dear Ms. Doe,

I am writing to express my interest in the Marketing Manager position at Innovative Solutions Inc., as advertised on your company’s careers page. With more than five years of experience in marketing and a proven track record of successful campaigns, I am excited about the opportunity to contribute to your team and drive impactful marketing strategies.

In my previous role as a Senior Marketing Specialist at Creative Solutions LLC, I led a team in developing and executing a comprehensive marketing strategy that resulted in a 30% increase in brand awareness and a 25% boost in lead generation. My responsibilities included overseeing digital marketing campaigns, analyzing market trends, and coordinating with cross-functional teams to ensure alignment with overall business goals. This experience has honed my skills in strategic planning, data analysis, and team leadership.

I am particularly impressed by Innovative Solutions Inc.’s commitment to leveraging cutting-edge technology to deliver innovative marketing solutions. Your recent campaign, which utilized artificial intelligence to optimize ad targeting, is a testament to your forward-thinking approach. I am eager to bring my expertise in digital marketing and campaign management to your team and contribute to similar groundbreaking projects.

My strong analytical skills, combined with my ability to lead and inspire a team, make me a great fit for this role. I am confident that my background and enthusiasm for innovative marketing strategies align well with the needs of Innovative Solutions Inc.

Thank you for considering my application. I look forward to the opportunity to discuss how my skills and experiences can contribute to the continued success of Innovative Solutions Inc.

123 Elm Street

Springfield, IL 62704

[email protected]

(555) 123-4567

Template for an application letter

You can also use the following application format to structure your application letter for a job:

[Recipient’s name]

[Company’s name]

[Company’s address]

[City, State, ZIP Code]

Dear [Recipient’s name],

I am writing to express my interest in the [Job title] position at [Company name] as advertised on [Where you found the job listing]. With my background in [Field or industry] and a passion for [Specific aspect of the job or industry], I am excited about the opportunity to contribute to your team.

In my previous role at [Previous company], I developed [Specific skills or achievements]. I successfully [Describe a project or responsibility], which resulted in [Quantifiable result or achievement]. This experience has equipped me with [Relevant skills] that I am eager to bring to [Company name].

I am particularly impressed by [Company name]’s commitment to [Specific company initiative or value], and I am enthusiastic about the prospect of working with a team that values [Related value or skill]. I am confident that my skills and experiences align well with the requirements of the [Job title] position.

Thank you for considering my application. I look forward to the opportunity to discuss how my background, skills, and enthusiasm can contribute to the success of [Company Name].

[Your Name]

[Your address]

[Your email address]

[Your phone number]

Common mistakes to avoid

When writing a letter of application for employment, be aware of these common mistakes:

• Being too generic: Focus your letter on the specific job and company, and mention detailed information about them. Don’t default to a one-size-fits-all approach or AI-written document. “It is generally best to avoid using generative AI to write your application letters for you,” says Edward Tian, CEO of AI detector GPTZero . “Only you can write about those specific aspects of your identity and experiences in such a personal way.”
• Focusing too much on yourself: While it’s important to highlight your qualifications, make sure to explain how you can benefit the company. “You can talk about your career goals, college classes that piqued your interest in the type of job you're applying to—just make sure that they tie into why they make you uniquely qualified or well-positioned for the job,” Tian says.
• Including irrelevant information: Avoid discussing unrelated jobs or hobbies, for example.
• Using a casual tone: Maintain a professional tone throughout your letter. Avoid slang or overly casual language.

Need a bit more guidance in your job search? Read this next: How to Apply for a Job Online: 10 Tips to Stand Out and Land an Interview

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How to Write a Cover Letter [Tips with Examples]

As a writer, I did my fair share of job hunting. Despite my experience and expertise, I often struggled with impressing interviewers due to my lackluster cover letters. Limited resources and time constraints left my cover letters far from impressive. However, things changed when I mastered the art of writing compelling cover letters. Soon, I started receiving interview calls and eventually landed my dream job. In this article, I will share these cover letter writing techniques with you, so you too know how to write a cover letter and can effortlessly land the job of your dreams.

What is a Cover Letter and What does it Contain?

A cover letter is a one-page business letter that you submit along with your resume when applying for a job. Its primary purpose is to persuade the employer that you are an excellent candidate for the role. It complements your resume by clearly linking your experience and interests to the position you're applying for. Essentially, the cover letter is your chance to convince the employer to invite you for an interview.

A typical cover letter contains several key elements, each serving a specific purpose in showcasing your qualifications and enthusiasm for the position. Here’s a breakdown of what a cover letter typically includes:

Your Contact Information: Name, address, phone number, and email address.

Date: The date you are writing the letter.

Employer’s Contact Information: Name, title, company, and address of the person you are addressing the letter to.

2. Salutation

Address the letter to a specific person if possible (e.g., “Dear Mr. Smith,” or “Dear Hiring Manager,”).

3. Introduction

Opening Statement: A brief introduction mentioning the job you are applying for and how you found out about the position.

Hook: A compelling reason why you are interested in the job and the company.

First Paragraph: Explain why you are a good fit for the role. Highlight key qualifications and experiences that align with the job requirements.

Second Paragraph: Provide specific examples of your accomplishments and how they relate to the job. Use quantifiable achievements to demonstrate your impact.

Third Paragraph: Discuss your knowledge of the company and why you are excited about this particular opportunity. Show that you have researched the organization and explain how your goals align with its mission and values.

5. Conclusion

Closing Statement: Reiterate your enthusiasm for the position and the company. Summarize why you are a strong candidate.

Call to Action: Mention your desire for an interview and provide your contact information again. Indicate that you will follow up within a certain timeframe.

Thank You: Express gratitude for the reader’s time and consideration.

6. Signature

Closing Phrase: Use a professional closing, such as “Sincerely”, or “Best regards”.

Signature: Leave space for your handwritten signature (if submitting a hard copy) and then type your name below it.

How to Write a Cover Letter For a Job in 5 Steps!

Firstly, it’s crucial to streamline the process of crafting a cover letter, but that doesn’t mean using the same cover letter for every job position or even the same position at different companies. Customization is key to standing out.

Step 1. Research the Company- AIPal

Open the job listing you want to apply for, typically found on platforms like LinkedIn or Indeed. These platforms usually provide a detailed job description outlining the requirements and responsibilities.

To begin, I will write a cover letter for the Sales & Marketing Manager position at Pride Mile, which is a remote job listing I found on LinkedIn.

To proceed effectively, I will copy the job description and input it into AIPal to extract key keywords. These keywords are crucial as they highlight the skills and attributes the employer is seeking for the role.

Prompt: Extract keywords from this job description that I can in my cover letter.

To refine your keyword research, you can ask AIPal to extract keywords and categorize them into tiers.

Prompt: Extract keywords from this job description that I can in my cover letter. Assign them in three tiers ranging from the most important to least important.

This way, you'll identify the most critical keywords, which should be emphasized more in your cover letter, and less important keywords, which can be mentioned once or twice.

This approach will give me a comprehensive understanding of what the job entails and what qualities I should emphasize in my cover letter.

Step 2. Choose a template- WPS Office

Choosing a cover letter template is important because it gives you a clear structure to follow, saving you time and ensuring your letter looks polished. It guides you on what information to include, from your skills to your qualifications, making it easier to customize each letter for different job applications. Templates also help keep your letter organized and visually appealing, which is key to making a positive impression on employers.

WPS Office has been a godsend in this regard, offering plenty of cover letter templates. I followed these steps to find the desired cover letter for the Marketing Manager position:

Open WPS Office and click on "New" on the left side pane.

Next, simply click on the “All” tab in the left side pane. This will display numerous templates available on WPS Office for documents, spreadsheets, and presentations.

To save time browsing through all the options, simply search for "cover letter". This filters out irrelevant templates and helps find the right cover letter template for the job post in context.

Upon finding the suitable template for the job post, click on it to preview.

To start customizing the selected template, click the "Download" button at the top right corner, which will launch it in the WPS Writer interface for editing.

Header and Salutation

Headers and salutations are essential in a cover letter for their role in setting a professional tone. The header provides your contact details and the date, ensuring easy communication and formal presentation.

Salutations, like "Dear Hiring Manager," personalize your letter and demonstrate attention to detail, addressing the recipient directly and showcasing professionalism from the start.

One of the standout features of WPS templates is its ready-made header, which enhances the visual appeal of your cover letter. It includes sections for your contact information, the date, and the recipient's details.

Addressing the recipient by name whenever possible adds a personal touch; if that information isn't available, a generic greeting such as "Dear Hiring Manager" remains professional and appropriate. Ensuring the document is error-free further underscores your professionalism and attention to detail.

Step 3. Introduction- Your Opening Sentences

Starting your cover letter with a compelling introduction is crucial. It’s your chance to grab the hiring manager's attention and make a strong first impression. A well-crafted opening should highlight your enthusiasm, showcase your qualifications, and give a hint of your personality.

Here are a few key things to keep in mind to create an engaging and effective cover letter introduction:

Expressing genuine passion for the role or the company can make a strong impact. For example, in a sales manager position:

Dear Mr. Brown, my name is Anna and I’m excited about the opportunity to help your company exceed its sales targets. My five years of experience as a Sales Representative at XYZ Inc. have equipped me with the skills needed to drive results. Last year, we surpassed our KPIs by 50%, and I’m eager to bring this success to your team.

Referrals can add credibility to your application. For instance, in an architectural position:

I was thrilled to learn about this job opportunity from John Doe, who has been with your firm for five years. John and I collaborated on an architectural project for over a year, and he recommended I apply for this role, believing I’d be a great fit.

Demonstrating your knowledge about the company shows dedication. For example, in a social worker position:

I have always admired the work your organization does with vulnerable communities. Your commitment to social justice resonates with my professional values, and I believe my previous experience as a social worker aligns perfectly with your mission.

Starting with a significant accomplishment can immediately capture interest. For example, in a public relations position:

As a Public Relations Representative at Company XYZ, I enhanced the company’s reputation and public image, resulting in a 40% increase in customer satisfaction. I am eager to bring my proven track record of success to your organization as the Head of Communications.

Step 4. Body- the Most Important Part

The body of your resume is where you showcase your qualifications, experience, skills, and achievements to demonstrate why you're the ideal candidate for the job. Structuring this section effectively is crucial to capturing the attention of hiring managers and persuading them to consider you for the position.

Here’s how to craft a compelling resume body:

Start with a Strong Summary or Objective Statement:

Begin your resume with a concise summary or objective that highlights your career goals and what you bring to the table. This helps recruiters quickly understand your professional background and aspirations. For example:

Results-driven marketing professional with 8+ years of experience in digital marketing strategies and campaign management. Proven track record of increasing brand awareness and revenue growth through innovative marketing initiatives. Seeking to leverage my skills and expertise to contribute to the continued success of ABC Company.

Highlight Key Skills:

List relevant skills that align with the job requirements. Use bullet points to make them easy to scan. Focus on both technical skills (e.g., software proficiency, languages) and soft skills (e.g., communication, leadership). For example:

Digital Marketing Strategy

SEO/SEM Optimization

Content Management Systems (CMS)

Social Media Marketing

Analytical Skills

Team Leadership

Add Keywords:

In the body of the cover letter, it's crucial to incorporate keywords extracted from the job description. These keywords highlight your relevant skills, experiences, and attributes that align with what the employer is seeking. For example, if the job description emphasizes "digital marketing strategy," "customer acquisition," and "social media management," your cover letter should showcase your expertise in these areas.

My experience in developing and implementing robust digital marketing strategies, coupled with a proven track record in customer acquisition and social media management, aligns perfectly with the goals outlined for the Sales & Marketing Manager position at Pride Mile.

Detail Your Work Experience:

Include your work history in reverse chronological order, starting with your most recent position. For each job, provide the following details:

Job Title and Company: Clearly state your position and the organization you worked for.

Dates of Employment: Specify the period you worked there.

Key Responsibilities: Outline your main duties and responsibilities in concise bullet points. Focus on achievements and quantify results where possible. For example:

Managed a team of 5 digital marketers to execute SEO and PPC campaigns, resulting in a 30% increase in website traffic and a 25% growth in lead generation.

Achievements: Highlight specific accomplishments that demonstrate your impact. Use metrics to quantify your achievements whenever feasible. For example:

Led a successful rebranding campaign that increased brand recognition by 40% and led to a 15% increase in customer engagement.

Education and Certifications: List your educational background, including degrees, diplomas, and relevant certifications. Mention any honors or awards received. Include the name of the institution, degree/certification earned, and dates attended.

Skills and Expertise: Elaborate on any additional skills or expertise that are relevant to the job. This could include technical skills, industry-specific knowledge, or proficiency in certain tools or methodologies.

Professional Development: Include any professional development activities, workshops, or seminars you have attended that are relevant to your career.

Step 5. Closing & Salutation

A strong conclusion to your cover letter is essential to leave a positive and lasting impression on a prospective employer. It serves as your final opportunity to express enthusiasm, reinforce your qualifications, and prompt the hiring manager to take action. Here’s how to effectively end your cover letter.

Show self-assurance in your skills and how they align with the job requirements. This demonstrates to the employer that you are a competent and enthusiastic candidate. For example:

I am confident that my project management experience and problem-solving abilities make me a perfect fit for your team. I thrive in dynamic environments and am eager to contribute to your company's success.

Let your passion for the role and the industry shine through. Mentioning your enthusiasm can make you a more memorable candidate. For instance:

My lifelong passion for animal welfare drives my dedication to providing top-notch veterinary care. I am excited to bring this passion to your clinic and contribute to the well-being of your patients.

Highlight how your skills and experiences align with the job responsibilities. This helps the employer see the direct benefits of hiring you. For example:

With seven years of experience managing senior accounts, I am skilled at anticipating client needs and handling situations with discretion. I am eager to bring this expertise to your team and help grow your client base.

Share your career aspirations and how they align with the company’s growth. This shows your long-term interest in the organization. For example:

I look forward to leveraging my sales experience to identify new markets and build strong customer relationships. My goal is to grow within your company and eventually lead the account management team.

Align your personal values with the company’s mission to show you’re a cultural fit. For example:

I admire ArcherTech's commitment to supporting local businesses and have innovative marketing ideas to increase profitability in this sector. I am excited to discuss these ideas further.

Emphasize relevant technical skills, especially those mentioned in the job description. This highlights your readiness to contribute effectively. For example:

I bring extensive experience with CAD software and can create integrated 360-degree renderings for client presentations. My past successes in this area can help boost your sales by 150% over the next two quarters.

Encourage the employer to take the next step, such as scheduling an interview. Express gratitude and indicate your eagerness to discuss your application further. For example:

Thank you for considering my application. I look forward to discussing how my skills can contribute to your team. Please feel free to contact me at your convenience.

End your letter with a formal and courteous closing. Suitable options include "Best", "Sincerely", "Respectfully", and "Thank you".

Here's a template for Closing & Salutation:

This is the best approach I can suggest for writing a great cover letter, but I highly recommend using WPS Office templates for this. The AI features in AIPal and WPS Office can help extract keywords and assist with writing, while the templates provide pre-written content tailored to the position you're applying for. This approach minimizes effort and frustration, especially when a job requires a cover letter, ensuring your application meets all necessary requirements effectively.

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How to Proofread your Cover Letter- WPS Office

WPS Office is an all-around solution for various tasks, including writing a cover letter and securing your dream job. Beyond helping you create a polished cover letter, WPS Office also excels in proofreading it. With its AI-powered Proofreader, WPS Office ensures your cover letter is error-free and impactful.

WPS AI: To assist you in polishing your content：

WPS AI Proofreader is an essential tool for perfecting your cover letter with ease and confidence. As you craft your application, WPS AI Proofreader ensures your writing is polished to perfection. It goes beyond simple spell checks, offering real-time error detection for grammar, punctuation, and clarity. This means you can focus on expressing your skills and achievements effectively, without worrying about typos or awkward phrasing. With customizable settings and intuitive correction options, WPS AI Proofreader tailors its suggestions to fit your writing style, ensuring your cover letter maintains professionalism and clarity.

AIPal Chatbot: For ideas and consultation

AIPal is a great web-assistant throughout the process of refining and perfecting your cover letter through its robust proofreading and consultation capabilities. This AI-powered tool not only identifies grammatical errors and punctuation issues but also provides insightful suggestions to enhance the clarity and effectiveness of your ideas. AIPal ensures that your cover letter maintains a cohesive flow and communicates your qualifications effectively to potential employers.

1. How long should a Cover Letter be?

A cover letter should ideally be between half a page and a full page in length, with a word count ranging from 250 to 400 words. It is typically divided into three to six paragraphs. It's important to keep it brief and focused on relevant details.

2. What tone should I use in my Cover Letter?

To effectively convey the right tone in your cover letter, aim for a balance that is both professional and friendly.

Avoid overly formal language while maintaining a polished demeanor.

Tailor your communication style to fit the company's culture, showing genuine enthusiasm for the position without coming across as boastful or overly eager.

Use confident and positive language to articulate your qualifications clearly, avoiding jargon, informal expressions, or humor that could be misinterpreted.

This approach will ensure your cover letter reflects professionalism and authentic interest in the position.

3. Should I include references in my cover letter?

Typically, you do not need to include references in your cover letter unless the employer specifically requires them. Concentrate on highlighting your relevant qualifications and explaining why you are a strong match for the position.

Create An Impactful Cover Letter With WPS Office

Creating a compelling cover letter can often be the decisive factor in securing your dream job. It needs to showcase your expertise clearly and coherently, leaving no doubt about your suitability for the role. WPS Office provides a reliable solution where you can gather all the necessary information for when you are figuring out how to write a cover letter and ensure your cover letter resonates at the right level.

From templates perfectly tailored to the job position to extracting crucial keywords and summarizing job descriptions, WPS Office equips you with everything essential for writing a successful cover letter. Download AIPal today to streamline your job hunting journey and alleviate some of the frustrations along the way.

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Home > Blog > How To Write a Cover Letter for an Internship

How To Write a Cover Letter for an Internship

• Smodin Editorial Team
• Updated: August 13, 2024
• Step-by-Step Instructions for Writing

Securing an internship program can be a significant stepping stone in your career. It offers a chance to gain valuable experience and get a foot in the door of your chosen industry. It is also a great way to gauge if your chosen career is the right one for you.

Internships are particularly beneficial for professionals at the starting stages of their careers. Whether you are a student seeking to complement your academic learning with experience, or a recent graduate entering the world of work.

There are typically a few steps in the process of gaining an internship. However, one critical component of your internship application is the cover letter. A great cover letter can grab the attention of a hiring manager and showcase your enthusiasm and suitability for an internship opportunity.

In this guide, we’ll explore how to write a cover letter for an internship. We’ll discuss how to use clear and concise language and ensure a good writing flow . We’ll also detail some expert tips and tricks to set you apart from other applicants.

What Is a Cover Letter for an Internship?

A cover letter for an internship is essentially a personalized introduction to your resume. A resume provides an overview of your qualifications, while a good cover letter delves deeper into your motivations and skills.

The primary objective is to grab the hiring manager’s attention and make them want to learn more about you. It should highlight relevant experiences or coursework that demonstrate your suitability for the internship. It is also an opportunity to express genuine interest in the company and your passion for the work.

Cover letters allow you to tell your story, invoke mood in your writing , and explain why you are particularly interested in an internship. They offer you the chance to convey your personality and enthusiasm for the role in a way that a resume cannot.

For instance, you can discuss specific projects or coursework that sparked your interest in the industry. You can also detail experiences that have equipped you with the skills the internship requires. By providing context, you make it easier for hiring managers to understand why you would be a valuable addition to their team.

Moreover, a cover letter demonstrates your communication skills and ability to articulate your thoughts clearly. It’s your opportunity to show that you have both the hard skills and the soft skills that will make you a successful intern.

By following our guidelines below, you can create a strong and effective cover letter that will enhance your internship application.

A Step-By-Step Guide on Writing Internship Cover Letters

Following a structured process, you can create a compelling narrative showcasing your enthusiasm, skills, and fit for the role. Here’s a step-by-step guide to help you write an impactful cover letter that captures the attention of hiring managers and sets you apart from other candidates.

1. Prepare to Write Your Internship Cover Letter

Preparation is key. Start by researching the company thoroughly. Understanding its values, mission statement, and recent projects will help you tailor your cover letter to align with their goals.

Review the internship description carefully and identify the key qualifications the employer seeks. Match these qualifications to your skills and experiences and incorporate them into your cover letter.

2. Choose an Internship Cover Letter Template

Using a cover letter template can ensure that your letter includes all necessary information and is formatted correctly. It saves time and helps maintain a professional appearance.

3. Use the Correct Internship Cover Letter Format

Your cover letter should follow a standard business letter format, consisting of three main parts:

• Introduction: Include your contact information, a salutation, and a brief overview of why you are the best candidate.
• Body: One or two paragraphs detailing your relevant qualifications, experiences, and why you want the internship.
• Conclusion: A summary of why you are the best candidate, gratitude for the reader’s time, and an invitation for further discussion are all parts of a good conclusion to your cover letter.

4. Add Your Contact Information

Include your full name, city, state, ZIP code, email address, and phone number at the top of your letter.

5. Add the Employer’s Address

Below the date, include the potential employer’s name, title, company name, and mailing address. Ensure this information is up-to-date and accurate.

6. Greet the Hiring Manager With a Professional Salutation

Address the hiring manager by their full name if possible. If you can’t find their name, “Dear Hiring Manager” is an acceptable alternative.

7. Write a Compelling Internship Cover Letter Introduction

Start by introducing yourself and explaining why you are writing the letter. Mention the internship position you are applying for and express your enthusiasm for both the role and the company.

8. Talk Up Your Internship Qualifications in the Body Paragraphs

Highlight your relevant qualifications, skills, and experiences. Use specific examples to demonstrate how your background makes you a great fit for the role. Avoid repeating your resume verbatim.

9. Wrap It Up With an Inviting Conclusion and Call to Action

Reiterate your excitement about the internship and thank the hiring manager for their time. Always invite them to contact you for further discussion.

10. Sign Off Professionally

Use a formal closing phrase such as “Sincerely” or “Best regards.”

Internship Cover Letter Examples

To give you a better idea of the format of a cover letter, we have included an internship cover letter example for two different jobs.

Example 1: Marketing Internship Cover Letter

[Your Name]

[Your Address]

[City, State, ZIP Code]

[Email Address]

[Phone Number]

[Hiring Manager’s Name]

[Company Name]

[Company Address]

Dear [Hiring Manager’s Name],

I am excited to apply for the marketing internship position at [Company Name] as advertised on [where you found the job posting].

With my background in marketing and my passion for [ marketing niche], I am confident in my ability to contribute to your team.

During my studies at [Your College], I have completed coursework in digital marketing, consumer behavior, and market research.

I have also gained hands-on experience through my involvement in [relevant extracurricular activities or part-time jobs].

These experiences have equipped me with strong communication and problem-solving skills, as well as a deep understanding of marketing principles. I am particularly drawn to [Company Name] because of your innovative approach to [specific marketing strategy or campaign].

I am eager to bring my skills and enthusiasm to your team and contribute to [specific projects of the company].

Thank you for considering my application. I look forward to the opportunity to discuss my qualifications further.

Example 2: Engineering Internship Cover Letter

I am writing to express my interest in the engineering internship position at [Company Name].

As a junior at [Your University] majoring in mechanical engineering, I have developed a strong foundation in [specific engineering skills]. I have utilized both my coursework and hands-on projects with the view to gaining an internship in [internship role].

In my previous internship at [Previous Company], I worked on [specific project], where I honed my skills in [relevant skills]. I also collaborated with a team to [describe a specific achievement or project].

These experiences have prepared me to contribute effectively to [Company Name]’s engineering team. I am particularly impressed by [Company Name]’s commitment to [specific company value or project].

I am eager to bring my technical skills and enthusiasm to your team and contribute to [specific company project]. Thank you for considering my application.

I look forward to discussing how my background, skills, and certifications can benefit [Company Name].

12 Tips for Writing an Impactful Cover Letter for Internship Positions

Writing your own internship cover letter is crucial to making a positive first impression on potential employers. A well-crafted cover letter can distinguish you from other candidates and highlight your suitability for the role.

Here are some additional top tips to ensure your cover letter stands out and effectively communicates your qualifications and enthusiasm:

• Review internship cover letter examples: Studying examples can give you a better idea of what works and what doesn’t. By analyzing successful cover letters, you can identify effective strategies and formats.
• State the exact job: Be clear about the position you are applying for to help the hiring manager quickly identify your application. Mention the job title and department, and if applicable, the job reference number.
• Describe your internship goals: Show that you have a plan for your future and are enthusiastic about the position. Explain how the internship aligns with your career aspirations and what you hope to gain from the experience.
• Showcase relevant skills and experiences: Highlight your transferable skills and how they apply to the internship role. Use specific examples from your academic, extracurricular, or volunteer experiences to demonstrate your abilities. Focus on skills that are directly relevant to the job, such as teamwork, problem-solving, and communication.
• Include relevant coursework and projects: Showcase your knowledge and skills gained through academic work. Mention specific courses or projects that you have worked on that are pertinent to the internship. This shows that you have a solid foundation in the field and are prepared to contribute to the organization.
• Use keywords from the job description: This helps make your cover letter ATS-friendly and shows that you meet the qualifications. Many companies use Applicant Tracking Systems (ATS) to screen applications. Ensure, however, not to copy-paste any info. You can paraphrase what the job description says.
• Keep it concise: Focus on relevant details and avoid unnecessary repetition. A concise cover letter is more likely to be read in its entirety. Aim for one page and use short paragraphs to make it easy to read. Stick to the most important points and avoid including irrelevant information.
• Use action verbs: Illustrate your achievements and experiences with dynamic language. Action verbs make your statements more impactful and engaging. Instead of saying “I was responsible for,” use verbs like “managed,” “led,” “developed,” or “implemented” to convey your contributions more effectively.
• Proofread meticulously: Ensure your cover letter is free from grammatical errors and typos. A well-written cover letter reflects your attention to detail and professionalism. Read it multiple times, use spell check, and consider asking a friend or mentor to review it. Even a small mistake can create a negative impression.
• Customize each cover letter: Tailor your cover letter to the specific internship and company. Avoid using a generic template for all applications. Research the company’s values, mission, and recent projects, and incorporate this information into your letter. Personalizing your cover letter shows that you are genuinely interested in the organization and the role.
• Start with a strong opening: Grab the reader’s attention from the beginning. Your opening sentence should be compelling and relevant to the position. Mention a recent achievement, a mutual connection, or a specific aspect of the company that excites you. A strong opening sets the tone for the rest of your letter.
• Show enthusiasm and positivity: Convey your excitement about the opportunity. Employers want to hire interns who are eager to learn and contribute. Use positive language and express your enthusiasm for the role and the chance to work with the company.

By following these tips, you can create a cover letter that effectively highlights your qualifications and makes a strong impression.

A well-crafted cover letter can set you apart from other candidates and increase your chances of securing the internship you desire.

Frequently Asked Questions

What is a cover letter for an internship.

A cover letter for an internship is a personalized introduction to your resume. It delves deeper into your motivations, relevant experiences, and skills. It highlights your suitability for the internship, relevant coursework, and genuine interest in the company.

Why is a cover letter important for an internship application?

A well-crafted cover letter can set you apart from other candidates by showcasing your enthusiasm, relevant skills, and experiences. It allows you to tell your story and express your passion for a role.

How should I start my cover letter for an internship?

Start by addressing the hiring manager by name if possible. Mention the exact internship position you are applying for and briefly explain why you are interested in it. This immediately shows that you have tailored your cover letter to the specific role.

What should I include in my cover letter to make it stand out?

Include your relevant skills and experiences, mention specific coursework and projects, and use keywords from the job description. Highlight any transferable skills and explain how they apply to the internship role. Demonstrating your enthusiasm and describing your internship goals can also make a positive impression.

Write an Impressive Cover Letter With Smodin

Crafting a compelling cover letter for an internship requires careful preparation, research, and attention to detail. It’s not just about listing your skills and experiences; it’s about presenting them in a way that resonates with the employer. Ultimately, the goal is to demonstrate your fit for the role.

Remember, a well-crafted cover letter can set you apart from other candidates and increase your chances of securing the internship. It’s your chance to make a strong first impression and showcase why you are the ideal candidate for the position.

Ready to craft an impactful cover letter? Enhance your writing with precision and creativity using Smodin’s AI writing tool . Join now and make your application stand out with confidence, and let your unique qualifications and passion for the role shine through.