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What is a letter of intent? Examples on how to write one

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What’s a letter of intent?

How to write a letter of intent , letter of intent example templates, letter of intent versus cover letter versus letter of interest , letter of intent for business partnerships, write with intention.

Putting together the perfect job application can feel impossible. 

Regardless of where you’re applying, you want to convince the hiring manager that you’re the best candidate. 

Learning to effectively communicate your talents during the application process can be the difference between getting a follow-up response or having your application passed by. 

But there are lots of ways to introduce yourself, and choosing between a letter of intent versus letter of interest versus cover letter can be confusing. They all serve different purposes, and each suits a different type of position. 

Learning how to use each one will help you catch people’s attention and land the opportunities that propel your career forward.

A letter of intent does just what the name suggests: it expresses the intentions behind your application. This type of letter emphasizes the skills, values, and motivations you'll contribute more than your experience in the field. It should also include what you hope to achieve in the position you’re seeking.

These letters usually accompany applications to:

Jobs, especially senior level

Graduate or professional school programs

Grants 

Scholarships 

For example, if you're applying to grad school, a letter of intent explains what you intend to research in that timeframe and why you’re the best fit to conduct that research.

It might list the resources that the school offers that draw you to the program, like a particular archive or lab, and how you’ll use them to your advantage.

Similar to a cover letter or letter of interest, a letter of intent lets the reader know why you're a unique candidate that stands out from other applicants. Likewise, it clearly demonstrates how your goals and values align with the organization's mission, program, or funding opportunity.

Here are a few tips for crafting a letter of intent that stands out:

1. Do your due diligence

Learning about the organization or program is essential to every stage of the application process — from resume building to the interview. But the letter of interest is your first chance to attach a unique voice to your application and flaunt your knowledge about the opportunity. 

A letter of interest is about showing how your goals and intentions will benefit the organization. Hook your reader . They have to see themselves reflected in your intentions. Root your research in the following:

What’s the organization's vision?

What are the organization's mission and long-term goals?

What gives the organization a sense of meaning and purpose?

What initiatives has the organization taken to reach its goals?

Pay careful attention to the organization's language to describe itself and incorporate buzzwords and company vernacular into your letter. If their focus is sustainability, for example, make sure you communicate your passion for sustainability to show your compatibility. 

2. Keep it brief

When hiring managers, benefactors, and universities open applications, they're flooded with responses. Keep it short and sweet: don't tell them everything. Offer the highlights and leave them asking for more.

Similar to a cover letter or letter of interest, a letter of intent follows a business letter format. It should be a few paragraphs that introduce you as a candidate, outline your intentions, and encourage the reader to follow up. 

Your letter of intent is also an important first impression that establishes your communication skills. Brevity and efficient communication give the reader an understanding of what it'll be like to communicate in the future.

3. Show your sense of purpose

The goal of this letter is to clearly define your intentions and, if you can, explain how you'll carry them out. Show off your most valuable skills and experiences and how your work and purpose align with the organization's mission and goals. 

For example, if you’re applying to be a research fellow at a university in the medical sciences, explain why you’re the best fit for the department.

That might mean explaining your past research experience and how you’ll build on it, which faculty members do similar research to you, and how your work represents the university’s goals.

The following letter of intent templates for a professional email or formal letter can be edited to meet your needs, whether you’re applying to a job, graduate school , funding, or proposing a business partnership.

Any letter of intent examples should follow the same format and include the following:

A professional salutation

An introduction

A body that clearly states your purpose

An appropriate closing

Contact information

1. Letter of intent for a job application

Dear [name of hiring manager],

Thank you for taking the time to consider my application for the role of Editorial Assistant at the Virginia Gazette.

When I was in journalism school, I used the Gazette's coverage of the Appalachian coal miner's strikes as a guide to developing my writing ethos about working-class issues with humanity and reverence. I have followed the paper closely and have built my career around amplifying human-interest stories about politics at the community level.

I would be thrilled to interview and share my ideas for developing meaningful local coverage for the paper. You can reach me at [phone number] or [email address]. I look forward to hearing from you.

Respectfully,

2. Letter of intent for a graduate program

Dear [name of recipient],

It's with pleasure that I submit my application for a doctorate in environmental science at the University of Washington. I'm particularly interested in the opportunity to work under Dr. Jones and learn from her extensive research in environmental justice.

While completing my master's degree at the University of Oregon, I had the opportunity to do a six-month fellowship with the Mayan communities across Guatemala to learn about developing legal systems to protect their sovereignty over oil and mining resources, inspired in part by the work that Dr. Jones has done with water rights with indigenous communities across the American Northwest. 

During my fellowship, I was able to build an initial legal framework with local indigenous leaders and lawyers to present to the national government, and I am still actively counseling local scientists on information gathering, recording, and grant writing. These experiences have prepared me to fit into the environmental justice program at the university, and the doctorate program and mentorship opportunities will help me make a larger impact in other communities.

Thank you for your time and consideration. Please don't hesitate to contact me for further information. My email address is [email address], and my phone number is [phone number].

Thank you again,

3. Letter of intent for a business proposal

I'm writing to outline the proposed business transaction you and I discussed on [date]. This isn't a binding agreement, and I’m open to continued negotiation.

We've agreed to enter a design partnership. My responsibility will be business development, client sourcing, and project management. Your roles will be handling creativity, design, and developing other deliverables. All profits will be split 50-50 after expenses. We have agreed to hire an assistant to aid in administrative work, an account, and sign up for a small business loan for [sum] to cover initial overhead expenses, to be outlined formally in a partnership agreement.

We have agreed to meet on [date] to discuss financial details with [name of accountant], open a joint business account on [date] at [bank], sign an office rental agreement with [name of real estate broker] on [date], and sign a formal partnership agreement on [date] with [name of lawyer].

I look forward to firming up the details and getting started on this new venture together.

Although they all aim to secure you a new position, a letter of intent, letter of interest, and cover letter all serve different purposes. Let's break down their commonalities, differences, and when to use which.

Letter of intent

When applying for funding, graduate school, or jobs at start-ups and other small businesses, a letter of intent explains your motivations for applying. Here are three characteristics of a letter of intent:

Skill-specific: It demonstrates the specific skills and values that you will bring rather than emphasizing your previous experiences.

Emphasizes purpose: These letters should clearly indicate your intentions, the purpose of your work , and what you’ll do if chosen.

Storytelling: It tells a story that shows motivation to apply your skills in a way that benefits the organization or institution.

Cover letter

When applying for a specific job, a cover letter is an opportunity to encourage your potential employer to consider your resume and elaborate on key skills. Here are three characteristics of a cover letter:

Job-specific: It accompanies your job application, resume, or CV when applying for a specific position. Applications for a management position might focus on leadership experience over relevant technical skills, for example. 

Emphasizes experience: It highlights career highs, skills, and professional experiences you have relevant to the job. 

Convincing: It convinces the potential employer that you'll match the company culture and add value to the organization. It starts off strong and ends strong with a solid closing .

Letter of interest

If you're interested in working for a specific company that isn't currently advertising a job posting you'd like to apply for, a letter of interest lets you express your desire to work there in the future. Here are three characteristics of a letter of interest:

Organization-specific: It lets an organization know that you admire their company and want to be part of their staff.

Emphasizes initiative: It’s a way to demonstrate sought-after professional skills, like resourcefulness, independence, decision-making, goal setting, and follow-through. 

Positioning: It can be a great networking opportunity, setting you up to hear about job openings or internships , potentially before they're announced to other external candidates. 

A letter of intent is also used to outline and align business relationships, mergers, joint ventures, and partnerships. It's a non-binding agreement written before negotiating definitive agreements, like legally binding contracts, purchase agreements, or non-disclosure agreements.

These letters establish the terms of a prospective proposal between multiple businesses, freelancers, or organizations.

Anyone involved in the potential business transaction can write one, as they aren’t legally binding. They act as a good faith document or disclaimer to clarify expectations and details of a potential business deal before anyone commits.

This way, everyone involved can come to negotiations on the same page.

Now that you know the difference between a letter of intent versus letter of interest versus cover letter, it’s time to share your purpose with the world — and potential employers. 

You’ve spent your education or career developing a mission and finding your purpose. It’s worth sharing that passion with potential employers, academic advisors, and benefactors.

If you do it right, with as much intention as you’ve built your career, you’ll connect with your reader and set yourself to keep moving along your desired life path.

Understand Yourself Better:

Big 5 Personality Test

Elizabeth Perry, ACC

Elizabeth Perry is a Coach Community Manager at BetterUp. She uses strategic engagement strategies to cultivate a learning community across a global network of Coaches through in-person and virtual experiences, technology-enabled platforms, and strategic coaching industry partnerships. With over 3 years of coaching experience and a certification in transformative leadership and life coaching from Sofia University, Elizabeth leverages transpersonal psychology expertise to help coaches and clients gain awareness of their behavioral and thought patterns, discover their purpose and passions, and elevate their potential. She is a lifelong student of psychology, personal growth, and human potential as well as an ICF-certified ACC transpersonal life and leadership Coach.

How to write a great cover letter in 2024: tips and structure

Tips and tricks for writing a letter of interest (with examples), how to write an impactful cover letter for a career change, 3 cover letter examples to help you catch a hiring manager’s attention, chatgpt cover letters: how to use this tool the right way, how & when to write a resignation letter (with samples), send a thank you email after an internship to boost your career, how to close a cover letter (with 25+ eye-catching examples), how to give two weeks’ notice without burning bridges, how to ask for a letter of recommendation (with examples), intent versus impact: a formula for better communication, why you need an accountability partner (and how to find one), how to write a job application email that gets a reply, how to write a letter of recommendation (with examples), stay connected with betterup, get our newsletter, event invites, plus product insights and research..

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How to Write a Letter of Intent for a Job (With Examples)

• Why Write a Letter of Intent?

What to Include in a Letter of Intent

Tips for writing a letter of intent, sample letter of intent for a job, letter of intent example, email letter of intent sample.

Image by Marina Li © The Balance 2019 

If you’re job searching, you may have spotted a few online job postings that ask for a letter of intent—but what does that mean? In this context, a letter of intent is similar to a cover letter . It includes information on why you are qualified for the position.

You should write a letter of intent when an employer requests one in a job listing. Send this letter in addition to your resume and other required application materials.

One difference between a letter of intent and a cover letter is that you can also write a letter of intent when you want to express interest in working for a company that does not have any specific jobs listed. You can use this letter to explain why you would be a good fit for the organization should an appropriate role open up. In this situation, a letter of intent is similar to an inquiry letter , also called a letter of interest .

When writing a letter of intent without a specific job opening in mind, explain what type of work you are interested in. For example, maybe you are looking for a managerial position or a position in a certain department. Keep in mind that staying flexible can be beneficial. By not being overly specific, you may open yourself up to opportunities that you may not have otherwise considered.

Whether you are submitting a letter of intent for a specific job or are simply expressing your interest in working for a company, make sure your letter is well-written, professional, and shows why you are a good fit for the company.

Why Write a Letter of Intent?

Letters of intent are used as a means of introduction to personalize your application and provide the hiring manager with your resume . They make it easy for the recruiter or employer to see exactly what your qualifications are and what you can bring to the table that other applicants cannot.

A well-written letter will help your application get noticed and provide the employer with details on why you're a strong candidate and should be considered. A good letter can help you land an interview .

Salutation Begin with a professional salutation . Find out the name of the employer or hiring manager, and include it in your opening. If you do not know to whom you should address the letter, call the office and ask.

Body Paragraph 1: Introduction Begin your letter by introducing yourself and explaining why you are reaching out. If you are responding to a specific job listing, say so. Otherwise, simply explain that you are interested in working for the company and explain the type of work you are interested in.

Body Paragraph 2: Highlight Relevant Skills This is where you connect your skills and abilities to the job listing . Take the time to carefully review the job description and the requirements listed in it. Mention one or two important requirements of the job, and explain how you meet those requirements. Provide specific examples from your past work experiences.

If you are "cold contacting" the employer , explain how your skills would make you a good fit for the company. The closer you can match your credentials to the job requirements or the company’s needs, the better your chance of getting chosen for a job interview.

You might break this section into two paragraphs, depending on the number of skills you mention.

Body Paragraph 3: Call to Action Conclude your letter with a brief paragraph on how you will follow up. If the job listing says not to follow up, simply state that you look forward to hearing from the employer.

Closing End with a professional closing such as “Best” or “Sincerely.” If you are submitting a printed letter, include a handwritten signature followed by your typed name. If you are emailing the letter, conclude with your email signature.

Use the appropriate format. Use business letter format for your letter. Begin with your contact information, the date, and the employer’s contact information.

When sending an email, include a clear subject line. If you decide to send your letter in the body of an email, be sure to include a concise subject line that explains why you are emailing . If you are applying to a specific job, include your name and the job title. If you are reaching out cold, include your name and a phrase like “Job Inquiry” or “Marketing Expert Looking to Share Expertise.”

If you decide to send the letter via email, you also do not need to include any contact information or the date at the top. Instead, include your contact information in the email signature.

Research the company. Before writing, be sure to research the company to get a sense of the company’s culture , mission, and needs. You need to explain how you would add value to the company, and you can only do this if you know what the company is looking for.

Don’t rehash your resume. Don't simply repeat what is on your resume. Instead, pick out your strongest qualifications and highlight them. Your goal is to showcase your best credentials to the employer so they will be persuaded to read your resume, not to provide a full career history.

Consider using bullet points. A good strategy for formatting your letter of intent is to include a bulleted section that highlights your qualifications for the job. The bullets will help to make your qualifications “pop” on the page, immediately drawing attention to the skills and expertise you offer. A careful use of boldface can also help to catch the hiring manager’s eye.

Keep it short. Your letter should be no longer than a page. If you write a longer letter, the hiring manager will not likely read it.

Proofread your letter. Don’t forget to thoroughly proofread your letter for spelling, grammar, and formatting errors. Consider asking a friend or family member to read it over before you submit it. Your letter needs to be professional and polished.

This is a sample letter of intent for applying to a job. Download the letter of intent template (compatible with Google Docs and Word Online).

Olive Applicant 123 Main Street Anytown, CA 12345 555-555-5555 olive.applicant@email.com

September 1, 2023

James Lee Head Librarian Acme University 123 Business Rd. Business City, NY 54321

Dear Mr. Lee:

I am writing to express my strong interest in the position of library aide at Acme University, as listed on Monster.com. I am a recent college graduate with extensive library experience and a record of excellent written and oral communication. I believe I would be an ideal fit for this position at your organization. 

I am skilled at communicating effectively with different people across various platforms. In my position as an administrative assistant at Longmont Library, I greeted dozens of patrons each day on the phone and in person. I also answered patron queries via email and social media. I received recognition from the circulation department head for my friendly demeanor, patience, and ability to communicate professionally with all patrons.

I am passionate about staying up to date with the latest library best practices. I have two years of experience working with some of the most widely used library management software, including Ex Libris and Koha. I am also familiar with the latest OCLC input standards. 

I believe my experience, communication skills, and interpersonal abilities would make me a strong fit for this position. I look forward to speaking with you more about my qualifications.

Olive Applicant

Cold Call Email Example

Subject: Introduction Briana Applicant

Dear Mr. Lee,

Throughout my 15 years of experience in sales and sales management, I have always been impressed with your company’s reputation for exemplary customer service and your excellent sales record. I believe my experience and sales knowledge would make me an asset to Acme Sales.

Qualifications and skills I bring to the table include:

• 10 years of progressive experience  in retail sales management, consistently triggering year-over-year sales increases by  more than 15%  for each year of tenure.
• Proven  leadership and team-building talents , successfully training and guiding teams of 20+ sales representatives to new levels of sales achievement.      
• Keen analytical and strategic planning skills  leveraged to control inventory/costs, reduce churn, and maximize sales productivity. 

I would love to speak with you about how I can contribute to the sales team at XYZ Company. I will call you next week to arrange a time to discuss my qualifications further. I look forward to speaking with you.

Briana Applicant

Write a letter of intent to express your interest in a company: Some employers will ask for a letter in job postings. In other cases, you may send a letter of intent to a company with no current job openings.

Don’t rehash your resume: Your letter should be a sales pitch. It should complement your resume and generate interest in you as a candidate.

Be professional: Use business letter format and be sure to proofread your letter before you send it. 

UC Davis. " Write an Effective Cover Letter/Letter of Intent ."

Nice to meet you.

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How to Write a Letter of Intent (+Format and Examples)

November 27, 2018

by Grace Pinegar

Have you seen those videos of Black Friday shopping (an event in the United States in which stores significantly reduce all prices the day after Thanksgiving) where people stand at a store’s front doors in herds, aggressively waiting to snag some of the year’s best deals?

Imagine how much easier it would be to do your Black Friday shopping if you had a secret back-door entrance. If you were able to take a different route and get to the technology without waiting with the herd.

While I don’t know of a secret passageway in regards to holiday shopping, I think I can provide you some lesser-known help in terms of finding and applying for jobs: writing a letter of intent.

A letter of intent is just one of the many types of business letters  you might have to write over the course of your career. 

Letter of intent definition

A letter of intent, also known interchangeably as a letter of interest, is something you send to an employer or manager in consideration for a job that is not posted. In other words, this type of letter communicates your desire and intention to become a part of this organization.

How to write a letter of intent

Say, for example, you find a company you really want to work for. You look up their currently available jobs and come to find none match your experience or education. Being a person of ambition, you don’t want to give up on this esteemed organization.

In this situation, you have the option of writing a letter of intent which outlines your desire to work for that organization. Letters of intent are not the same as cover letters, which accompany your resume and formal job application. Letters of intent, on the other hand, can be sent at any time.

You do not have to be applying for the job when you send out a letter of intent. Rather, you’re making an introduction.

In this letter, you set out to form a connection with the company and inform the hiring manager of your intentions to join their team.

Aspects of a letter of intent

A letter of intent, or a letter of interest, is a hiring manager’s first impression of who you are and what you can do. It’s important to remain cordial and professional throughout the letter as well as any following correspondence.

If you want your letter of intent to inspire a hiring manager to get back to you, you should abide by these guidelines.

Tailor the letter to your desired company

Your letter, even if you send it as an email, should be addressed to a specific person. You have already gone so far as to seek out an organization. You should take one step further by addressing it to a member of human resources, or by addressing the manager of the team you’d like to work for.

Lucky for you, companies these days like to show off their teams. You should easily be able to track down names just by going to a company’s team page. If this doesn’t work, try going to a company’s LinkedIn and perusing their employee list.

Research the role

Letters of intent are tricky because there’s no job description laid before you. However, you should still write this letter with a full and clear understanding of the role you’d like to have.

One easy way to accomplish this is to look up descriptions for this role at other companies. Use the personality characteristics and job requirements listed on those descriptions to inform what you discuss in your letter of intent.

(Visit our Learn hub to read generic job descriptions such as administrative assistant , recruiter , office manager , product marketing manager , and many more.)

Introduce yourself

At the beginning of a letter of intent, it’s important you introduce yourself and clarify the type of role you’re interested in. Additionally, outline why this particular company is of interest. Did you see them in the news? Did a member of their executive team visit your college campus?

Providing such reasons will personalize your letter and help you be remembered.

Detail your experience

Next, you’ll want to detail your relevant work experience. What milestones have you contributed to at past companies throughout your career? Why should the manager or member of human resources be interested in you? This is the paragraph where that research gets to shine.

Include a call-to-action

While it may seem uncomfortable to order another professional around, you may never hear back from a hiring manager if you don’t mention next steps in your letter of intent.

At the end of your letter, it is appropriate to tell the recipient you’d like to schedule a phone call or ask for an informational email. You want to strike a balance that will solicit a response without coming off as either pushy or needy.

A closing paragraph is a place to quickly thank the recipient for their time. You could also include the CTA in the closing paragraph if you don’t want it to be a standalone ask.

Be sure you sign off of the letter in a standard format, using “sincerely,” “best,” or “regards,” before your name. Do not use anything too familiar such as “love,” or “warmly,” as they are not widely considered professional

Letter of intent example

Here are some structural tips and standards that will help you write a rockin' letter of intent. 

Format heading properly

As with most letters, you’ll want to be sure you’ve properly formatted the heading and introduction. Be sure to include both your information and theirs. Your information will look as follows: Your Name

Your Address

Your Email Address

Your Phone Number

Next, address the reader. Their information should be written as follows: Their Name (if known)

Company Name

Company Address

Introductory paragraph

Here is a generic example of an acceptable introductory paragraph in a letter of intent:

I met your CMO Jim McGuire this past summer at my university’s speaker series, wherein he said successful people are not only brave but also ambitious. My ambition has led me to inquire about the possibility of working in your organization’s event marketing department. My experience at Rosehill Farms accustomed me to hosting weddings and events of up to 300 attendees, performing every responsibility save walking down the aisle myself. I view your team as creative and detail-oriented, two characteristics I’ve nurtured over a lifetime.

Body paragraph(s)

Here is a generic example of a body paragraph (or two) that could follow the previous introductory paragraph:

My parents say I was born with a plan, always questioning and organizing and coordinating everything from the colors at my 6th grade sleepover, to the seating chart at holiday meals. I would offer this team intense attention to detail as well as a passion for the event, regardless of genre. I pride myself a critical thinker and have been known to come through for brides and birthdays alike as I sew hems and locate backup cakes. Were I to be added to your team, I’d only serve to strengthen and support the exceptional customer care this company already provides.

Closing paragraph

Here is a generic example of a closing paragraph that could be submitted with the letter previously mentioned:

I would love to answer any additional questions you may have or further discuss the prospect of my employment. If you are available, I can be reached for an informational interview via my cell number 444-444-4444 or email [email protected].

Here is a generic example of an appropriate sign-off to end a letter of intent:

Julie Butler

---------------

If you’re looking for additional resources to help you in the professional sphere, consider learning more with G2 Crowd. We have articles outlining: 

• How to Write a Thank You Letter After a Job Interview
• How to Write a Resignation Letter
• How to Write a Cover Letter

Grace Pinegar is a lifelong storyteller with an extensive background in various forms such as acting, journalism, improv, research, and content marketing. She was raised in Texas, educated in Missouri, worked in Chicago, and is now a proud New Yorker. (she/her/hers)

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What is a Letter of Intent? How to Write One for a Job [+ Examples]

Updated: July 23, 2024

Published: March 14, 2024

Standard job applications have a standard set of practices. You turn in a resume and cover letter, and then, if selected, you move through a few rounds of interviews and get the job.

However, not all potential job opportunities start with an application. In fact, many begin with initiative from a job seeker.

Those job seekers will send in a letter of intent rather than a cover letter . In this article, we’ll take a look at what a letter of intent is and highlight some strategies for writing the best LOI you can. We’ve even included a template to help you get started. 

Here’s what you’ll find:

What is a letter of intent?

Letter of intent vs. cover letter, letter of intent vs. letter of interest, when to use a letter of intent.

How to Write a Letter of Intent for a Job

Letter of Intent Samples

Letter of intent template.

A letter of intent is a less common way of expressing interest in a company. It targets reasons you’re looking for opportunities with a specific organization.

A letter of intent does include elements of a traditional cover letter, such as relevant experience and skills, but it’s used in slightly different contexts. LOIs emphasize alignment between a job seeker and an organization.

There are a few key differences between a cover letter and a letter of intent, including:

Context. While a cover letter responds to a specific job listing, a letter of intent targets an organization more generally. It may or may not have a specific job opening at the time that the LOI is sent in.

Focus. A cover letter explains why an applicant is a good fit for a specific role . An LOI, on the other hand, addresses an individual’s compatibility with an overall organization or more general role.

Initiative. A cover letter is a reactive document responding to a job opening. A letter of intent, however, demonstrates more initiative and provides information before an organization specifically requests it.

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Letter of intent and letter of interest are often used interchangeably. While there are a lot of similarities between the two documents, there are also a few key differences:

Level of intent. Letters of intent have a high level of intentionality, while letters of interest are more exploratory. A letter of intent proposes action, while letters of interest are for information gathering.

Commitment level. A letter of intent is a high-commitment way of expressing interest in a company, while a letter of interest is a lower commitment. An individual is more likely to send out multiple letters of interest. 

Action orientation. A letter of intent always ends with a call to action, while a letter of interest is more laid-back and may not request anything specific from the recipient.

While both letters demonstrate initiative and are closely tailored to the company, they do serve slightly different purposes.

There are lots of scenarios where a job seeker may want to send out a letter of intent. Here are a few examples: 

You have a high level of interest in a specific company, but there’s not an open role.

You are interested in networking with a company in a committed way.

You want to reach out with a formal follow-up after a networking event.

You’re applying to a highly competitive field.

You’re aware of a potential job opportunity with an organization that hasn’t been published yet.

Additionally, students or job seekers switching industries may use letters of intent to apply to educational opportunities like internships and apprenticeships — though those may also be called cover letters . 

How to Write a Letter of Intent

There are plenty of ways to approach writing a letter of intent for a job. Here’s a step-by-step process for writing your LOI draft:

1. Provide your contact information.

At the top of your LOI, you’ll want to provide contact information so your recipient can contact you about future opportunities. This can include your phone number, email, and address.

2. Use an appropriate greeting.

For some opportunities, a formal greeting is appropriate. In other situations, a more informal approach may be ideal. If possible, address the specific recipient. 

3. Provide an introduction.

In the intro paragraphs, you’ll want to tap into three specifics:

Who you are.

Why you’re reaching out.

How you got this company’s information.

Feel free to vary the order of this information. Your LOI intro may be formal or more playful, depending on who you are and the organization you’re submitting to.

4. Dive into your strengths and company alignment.

An LOI is created to clearly convey why you’re a good fit for the organization. In the body paragraphs of your letter, you’ll want to explain:

• Your strengths.
• What you do.
• How those things would fit with the organization.

5. Guide the conversation into the future.

All LOIs end with a call to action, which is one of the things that differentiates it from a letter of interest or a cover letter. Map out potential next steps so it’s easy for the reader to take action. It could include:

A request to schedule a meeting.

Making a specific pitch.

Encouraging the recipient to send a follow-up email.

6. Write a thoughtful conclusion .

Conclude your LOI by reiterating your interest in the company. Make sure to thank the recipient for their time, too — there wasn’t a job opening request, so they took time out of their day to read your letter.

If you’re sending your LOI because of an internal referral, be sure to reference them within the letter. 

Let’s go through a few different samples of LOIs and highlight what each does well. Refer to these samples as you draft your own letter of intent for guidance on incorporating the elements of an LOI seamlessly.

Internal Connection

In this letter of intent, Jennifer leverages an internal connection. This is a great way to earn a few extra points when explaining how you know about the business. Beyond that, Jennifer’s experiences align well with the work that the wine bar does.

What I like:  This letter of intent does a great job of personalization, weaving through the internal connection perfectly in a few different spots. A referral is a powerful aid to incorporate into an LOI, and Jennifer did a great job dropping hints of her connection.

Making a Pitch

What I like:  In this letter, Mark is making a pitch. He still covers the bases of a great LOI — discussing his strengths and alignment with the brand. But instead of just calling for a meeting, he makes a pitch that is specific to the organization. This provides value to the recipient and makes Mark look like a strong collaborator. 

Mark could benefit from HubSpot’s CMS Hub to manage his pitches. Lead generation and content creation are important parts of freelancing, and Mark needs to stay organized in order to do it well. Learn more about HubSpot’s CMS Hub here .

Diving Into Alignment

Letters of intent are standard documents, so you don’t need to worry about reinventing the wheel each time you send one. Use this template as a resource to ensure your letter includes all the important parts.

[Your name]

[Your contact information]

[Recipient’s Name]

[Recipient’s contact information]

Dear  [Recipient or To Whom It May Concern] ,

My name is  [Your Name] ,  [title/relevant information about yourself] , and I heard about your organization through  [how you know the organization] . I’m reaching out to connect. I would love to chat if your team plans on expanding.

I have skills in  [skills]  that I believe would be a great fit for your organization. Your values of  [company values]  are in close alignment with my strengths, and I believe I could make a great contribution.

I believe that my  [abilities/skills/interests]  would benefit your company, and I’d love to talk more about any potential opportunities that arise with  [name of organization] . If interested, please reach out by  [phone/email]  to schedule a time to meet with me.

Thank you for taking the time to read my letter, and I hope to talk with you further in the future.

Of course, you’ll want to edit the template for tone and specifics related to yourself and the organization you’re contacting. 

Finding Success With a Great Letter of Intent

Sending a letter of intent can be vulnerable, but it’s a great way to make new connections and set yourself up for employment success.

Refer to these strategies, samples, and templates to make sure your LOI is going to be the most effective letter possible. Emphasize your alignment with the organization, and you’re sure to see success!

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How to write a letter of intent for a job [+ 2 samples]

Throughout your job search, you may have noticed that some job postings ask for a letter of intent with your application. Exactly what this means, and how it is different from a cover letter, may not be clear. In this article we will discuss letters of intent, their uses, and how they are different from cover letters.

Recommended links:

• Our collection of 500+ professional resume examples .
• Our gallery of 20+ downloadable resume templates .
• What is a letter of intent?

A letter of intent is a brief document, usually paired with a resume, that states your intention to work for a particular company. It should summarize your relevant skills and express why you are a good fit for that organization. Letters of intent are highly tailored to the company they are addressed to, and can be sent when requested by a job posting or independently.

Browse our gallery of resume examples here.

• What is the difference between a letter of intent and a cover letter?

Whereas cover letters are specific to an open position and tailored to suit the needs of that role, letters of intent tend to focus on the larger company. Instead of detailing why you are the best person for a job based on a job posting, a letter of intent will show your interest in the company as a whole by showing your respect for the company’s values, the relevant skills you have to contribute, and your ideas for how you could fit right in if hired. Even if the company does not have a position open right now, this enthusiasm is a great way to get your name in the running for the next one.

Suggested - Cover letter examples

• Why write a letter of intent?

Letters of intent are most often used by job-seekers when they are requested by a job posting. Cover letters are more common, but if a job posting specifically asks for a letter of intent you should be ready to write one.

You can also send a letter of intent when it hasn’t been requested to show your enthusiasm for a company. When you have a specific organization that you would like to work for but they aren’t hiring, a letter of intent is a great way to make yourself known. The hiring manager may not have a position open for you now, but with a good letter of intent that shows your personality and qualifications you will be at the top of their mind when they do.

Browse our gallery of resume templates here.

• Why do companies ask for letters of intent?

Letters of intent are most commonly asked for by small or new companies who do not have clearly defined roles like larger companies. Where a large company would likely be hiring for an established position with specific requirements, positions at newer companies are often flexible, with employees wearing many hats. A letter of intent allows you as the job seeker to express what experience you bring to the company and how you can create value in your own unique way. When the responsibilities of a role are not yet clearly defined, allowing applicants to define their niche is a great way for companies to get new ideas for what they need.

• What should I include in my letter of intent?

The contents of a letter of intent are flexible, as the specific skills or anecdotes you choose to highlight will depend on your experience and industry. However, you should still make sure that your letter contains everything you need to impress an employer. When you write your letter of intent, it can be useful to use a standard format to make sure it is readable and professional.

• Greeting. Begin your letter of intent with a polite salutation. If possible, find the name of the hiring manager or department head that you would like to reach so that you can address your letter to them directly. This information is likely available on the company’s website, or you can browse the company’s employee’s profiles on LinkedIn.
• Introduction. Open the body of your letter with a sentence or brief paragraph that introduces you, including your name and skillset, and what your intention is for the letter. This can be as simple as saying “My name is Sam Rogers. I am a recent graduate of NYU’s business program and I am writing to express my interest in your company,” though including more details, such as how you discovered the company, will better show your personality.
• Mirroring the language that the company uses will let them know that you share similar values. If you are writing in response to a job listing, you can use the key words found there to choose the skills you highlight. If you are sending the letter unrequested, use what you know about the company and your industry to choose the skills you emphasize.
• Be very clear about what level of experience you can bring and what type of responsibility you are looking for. If you are an experienced manager, you don’t want to write a great letter of intent only to be considered for an entry level role.
• Show that you are the right fit for the company, and show that you have the right attitude to make a difference. Explain what draws you to the company, why your skills are a match, and how you can contribute to company culture.
• Call to action. Before signing off, it is important to give the employer an easy way to follow up with you. This can be as simple as saying that you look forward to their response and leaving your number, or you can say that you will be following up yourself at a later date. Either way, if you want to hear from that employer again you must make sure they know that you would like to hear from them and how they can contact you.
• Closing. “Sincerely,” “Best,” “Cheers,’—use whichever sign-off best suits your personality, so long as it is professional and appropriate. Leave them with your name, email, phone number, and any online portfolios that may help, such as LinkedIn.

• Tips for writing a letter of intent
• Research the company. Before writing your letter, make sure you know your audience. Browse the company’s website and social media, and see if they have been featured in any news items. You will be much more able to describe your interest in the company if you really do know them well.
• Format your letter well. Use a readable, professional font, and keep paragraphs short and readable. No employer likes reading a huge block of text. VisualCV’s cover letter builder works great for both cover letters and letters of intent.
• Be brief. Your letter should not be longer than a page. Even if you are a great candidate, employers are unlikely to read much more than a page, if that.
• Proofread. Typos and spelling errors will leave a terrible first impression. No matter how perfect you are for the company, employers will find it difficult to look past spelling mistakes. It is important to read and reread your letter to check for errors, and if you are not a confident writer, you may even want to have a friend look it over for mistakes.
• Letter of Intent Sample #1

Dear Susan Williams,

My name is Rob Stanfield. I am a front-end developer and user experience specialist with 8 years of experience and I am writing to express my interest in working for the product team at TrueTeach. As the child of two teachers I understand the importance of education and I believe that educators deserve the best possible platform for delivering content online, and I think that TrueTeach can be that platform.

I am currently the UX team lead at the social media management start-up Dashbored, where I work with the product team to develop an efficient, customer-focused platform. Our user base has grown 300% in the time that I have been a part of this team, and as proud as I am of this business and the Dashbored community, I have always known that my career journey would lead me to education eventually. As an undergraduate, I volunteered at a local elementary school teaching introductory coding, and my master’s thesis focused on accessible content delivery for distance learning.

I am familiar with the tech stack used at TrueTeach and I believe strongly in the TrueTeach mission. My experience in product development and my passion for education make me an ideal fit for your team.

I would love to schedule some time to discuss my qualifications and the future of TrueTeach with you. I can be reached at [email protected] , or by phone at 555-5555. Thank you for your time.

Best, Rob Stanfield

• Letter of Intent Sample #2

Hello Caroline,

My name is Stephanie Ross and I am a marketing director with over 10 years experience in the startup, tech and SaaS space. I've spent the majority of my career building brands and exceptional customer experiences and I'd love to express my interest in discussing opportunities to join the marketing team at Hubspot.

From the outside looking in at the growth at Hubspot over the last several years, the company has looked after your customers above everything else - this is a mission-driven organization and brand that aligns perfectly with my beliefs on marketing and customer experiences. From early on in my career, I've always approached marketing strategy from an empathetic position to make sure that the experience we've created at the companies I've worked for puts the customer's needs first and really getting to the root of what problems they need help solving.

I pride myself on being a critical and open-minded thinker and with extreme attention to detail. My approach to building marketing strategies always starts with speaking with and learning from the customers directly, as well as building tight-knit relationships with other teams across the organization. I believe it's critical to connect with and learn from sales, engineering, support and others to understand what their internal challenges are to find synergies that marketing may be able to help solve.

I'd love to chat further with you and answer any questions you may have, and discuss opportunities on your team. I'm available by phone at 555-555-5555 or by email at [email protected] . Thank you very much for your consideration and look forward to speaking soon.

Sincerely, Stephanie Ross

• How do you Start a Letter of Intent?

Here’s how you can start a letter of intent for a job in the right way:

• Select the right layout for the letter.
• Start the letter of intent with a professional salutation.
• Then, start with an introductory paragraph
• How do you Introduce yourself in a letter of intent?

When writing a letter of intent for a job, start writing your letter by informing the reader who you are and why you want to apply for this job. A good example is “My name is Jane. I am a quality assurance lead at FrontEnd Co. with over 11 years of experience…”

• How do you Write a Simple Letter of Intent?

To write a simple letter of intent you should:

• Write the letter in a very easy to understand language.
• Avoid using hyperboles in your writing.
• Make sure to add a date, address of the recipient and your address
• Ensure that you add a salutation followed by an introduction.
• Briefly talk about your skills and have a final call to action.
• Add a closing to your simple letter of intent
• What is an example of a letter of Intent?

Dear hiring manager,

My name is Jane. I am a quality assurance lead at FrontEnd Co. with over 11 years of experience. I am writing this letter to express my interest in working for the digital experience team. I am extremely passionate about end user experiences and developing a world class proactive QA program at ThingsPort would be a dream come true.

In my current role as a quality assurance lead, I manage a team of 10 quality assurance professionals who support digital transformation across 10 business units at FrontEnd Co. I worked with technical, business and design teams to establish QA processes to oversee agile deployment of business transformation projects. Writing QA documentation from scratch and improving line of communication with the dev team are some of the most rewarding aspects of my work here.

Processes followed at ThingsPort and the technology used is well within my expertise. And my experience of managing QA for 10 business transformation projects makes me an ideal fit for the QA team at FrontEnd Co.

I would love to schedule a call to discuss my goals and past relevant experience in depth with you. I can be reached at [email protected] or at 555-555-5555. Thank you for your time.

Sincerely, Jane

Madison Norton

VP Marketing & Resume Expert

Madison is the VP Marketing and General Manager at VisualCV . He's a seasoned marketing leader, resume writing and career marketing expert and now helping people grow their own career marketing strategies to build a career they love.

Madison on LinkedIn

Introducing VisualCV's latest feature - cover letter customization.

August 17, 2017

Community Success Manager & CV Writing Expert

It is important to make a good impression when asking for an introduction for a job.

September 15, 2014

Co-Founder & Director

Your technical skills are an important part of what makes you a great candidate. Here's how you should display your technical skills on your resume.

December 14, 2022

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How To Write A Letter Of Intent: Samples and Extra Tips

By Christina Colclough

Last updated: April 25, 2024

A letter of intent (sometimes called a letter of interest) expresses your desire to work for a company or organization, even when no open positions are advertised at the time.

Since LOI is not as common as cover letter templates, beginners have sent my team many questions regarding its format and content structure. Having experienced both sending and receiving LOIs myself, I have gathered some helpful statement of intent examples to share here. 

In this article:

Differences between a letter of intent and a cover letter.

A cover letter is specifically written to address a job opening . It highlights your skills and experience to convince the employer you’re the perfect fit for the open position.

On the other hand, an LOI has a broader purpose: applicants use it to express their interest in the company itself, even if there isn’t an open position. It shows your enthusiasm and interest in being part of the team.

Cover letters focus on your qualifications , as you mention specific achievements, skills, and career goals that match the job description or fit into the company’s long-term vision. 

At first glance, an LOI might look similar to a cover letter; however, your interest in the company, in general , remains the focus. It showcases your extensive knowledge of the company’s work and values and how you could contribute to its future success. 

Let me simplify it for you:

• A cover letter addresses the employer’s needs, explaining how you’ll solve their problems and fulfill the specific requirements of the advertised position.
• An LOI shows how you can benefit the company as a whole, not just a specific department. You should detail how your current knowledge/experience aligns with the company’s goals and future direction.

Typically, a cover letter wouldn’t be sent without an open position. Applicants only write them in response to a specific job advertisement, unlike LOIs, which can be sent anytime . 

There’s no need to wait for a job opening to write an LOI, which is why many consider it a proactive way to land potential opportunities at a company they have always followed or admired. 

Sample Letter Of Intent For Position

The sample below is an excellent letter of intent for two main reasons:

• A strong introduction. John clearly expresses his admiration for NovelFront’s work ethic and specific book genres (showing that he’s researched the company) and positions himself as an “ardent bibliophile” and “dedicated writer” to instantly connect with the company’s core values.
• Focused value proposition . The letter mentions John’s Bachelor’s degree in English Literature and editorial experience, directly relevant to NovelFront’s publishing needs. He also highlights his achievements and their quantifiable impacts (discovering best-selling authors for varied genres).

Letter of Intent Sample:

John Doe 123 Main Street Anytown, USA [email protected] (555) 123-4567

Ms. Emily Thompson Senior Editor NovelFront Publishing 456 Bookworm Avenue Metropolis, USA

April 18, 2024

Dear Ms. Rodriguez,

Dear Ms. Thompson,

I am writing to express my sincere interest in employment opportunities at NovelFront Publishing. As an ardent bibliophile and dedicated writer, I have long admired NovelFront’s commitment to pushing the boundaries of storytelling. Your publication of groundbreaking contemporary works, particularly in the Fantasy and Historical Fiction genres, has truly challenged conventions and inspired readers worldwide.

With a Bachelor’s degree in English Literature and over five years of experience in editorial roles within the publishing industry, I have honed a keen eye for detail and a deep understanding of the editorial process. At Inkwell Publishing, I worked as a Senior Editor, leading a team that acquired and developed manuscripts across Romance, Fantasy, Historical Fiction, and Poetry, all of which are also NovelFront’s major literary genres. I am particularly proud of my role in discovering and nurturing emerging authors, several of whom have gone on to become bestselling authors in their respective fields.

My experience also includes extensive manuscript evaluation and project management; I know how to provide constructive feedback to authors to help them refine their manuscripts while preserving their unique voices. I have a proven track record of delivering high-quality publications on tight deadlines, collaborating closely with authors, agents, and cross-functional teams to ensure successful book launches.

I am confident that my professional experience and passion for literature align closely with NovelFront’s long-term goals. Thank you for your time, and I look forward to the opportunity to discuss in more detail how my skills and experiences can be a valuable asset to your future missions. 

Warm regards,

How To Draft A Letter Of Intent

Step 1. salutation or greetings.

The salutation acts as the first handshake that sets the tone for your communication with the company. It’s your chance to make a positive impression, so do not waste it. The typical structure for a formal salutation is:

• Dear + Title (Mr./Ms./Mx.) + Last Name (e.g., Dear Ms. Jones)

If you can’t pinpoint the recipient, consider “Dear [Department Name] Hiring Manager” to demonstrate effort while keeping it professional. Even as a last resort, do not use impersonal approaches like “To Whom It May Concern.” 

How about casual, informal greetings like “Hi” or “Hello”? They might be acceptable if the company has a more casual environment (you can check their website for clues). But from my observation, it’s always safer to err on the side of formality in your initial contact.

Step 2. Introduction

Start by showing your genuine enthusiasm for the company. 

Mention something specific about them that resonates with you, such as their mission statement, a recent project it completed, or their overall achievements in the industry. Experienced hiring managers like me would be even more impressed if you could frame your background right from the start regarding how it benefits the company. 

On the other hand, you should aim for only 2-3 sentences – enough to grab attention without being overwhelming. Most importantly, ensure your introduction is free of typos and grammatical errors. First impressions matter, after all, and an unpolished opening discourages us from reading the rest.

Step 3. Body

Here, you build your case and convince the reader that you would be a valuable asset to their company. Research the company’s needs and goals beforehand, then identify your valuable skills that specifically address those needs.

Remember, numbers speak volumes; whenever possible, use quantifiable results to demonstrate the impact of your work. Examples: increased sales figures, improved efficiency metrics, or the number of successful projects you’ve led, etc.

Likewise, do not just claim you’re a great communicator or have excellent analysis skills. Always illustrate them with examples from previous work experiences so readers can visualize your capabilities and how you will contribute to their work environment.

If you have multiple key points to highlight (which is very likely), structure your body paragraph into subsections. I suggest transition words like “Additionally,” “Furthermore,” or “In line with” to create a smooth flow between your points and help readers connect your ideas.

Step 4. CTA (Call To Action)

You’re reaching the end of the letter, and it’s time to encourage the reader to take the next step. Briefly restate your value proposition and interest in contributing to the company’s success, then express your willingness to discuss your qualifications further. You can mention your availability for an interview or suggest other ways to connect (e.g., an informational interview).

Also, ensure your contact information (phone number and email address) is clearly listed at the end of your letter so the company can reach out as soon as possible if they’re interested.

Step 5. Closing

Sign your name above your typed name; you can include a typed signature or forgo it if submitted electronically. If you want to include a professional title, place it below the signature line.

Here’s an example closing: 

Sincerely,/Best regards,

[Your Signature]

[Your Typed Name]

[Your Professional Title (Optional)]

Avoid overly casual closings like “Thanks” or “Best.”

Common Mistakes In Letter Of Intent Examples

Mistake #1. no focus and research.

Many applicants I know write generic letters to send to several companies at a time. This impersonal approach shows a clear lack of effort on your part and makes your qualifications even less relevant; they will not understand why their company needs to hire you and not someone else. 

Solution: There’s no shortcut here. Research is the only way; you must take time to understand the company’s specific mission, values, and ongoing challenges that set it apart from other companies. 

Mistake #2. Excessive Length

Employers are busy. A long, rambling letter that fails to get to the point quickly will not get examined entirely; the readers just skim over what you wrote and end up missing most of your key qualifications. 

Solution : Your letter of intent should be concise (ideally 3-4 paragraphs), focus on the most relevant information, and leave no room for unnecessary details. All your strongest skills and qualifications must be presented at the very top instead of being scattered in the last few sentences. 

Mistake #3. Not Following Submission Guidelines

Some companies prefer receiving letters of intent via email, an online application portal, or even physical mail. 

There are likely specific formatting requirements (regarding font size, margins, document type, etc.) and they might even request additional materials along with your letter of intent. For example, I often ask applicants to send me their portfolio or writing samples if they want to work in my in-house content creation team. 

Needless to say, a letter not submitted in the preferred format (or arriving at the wrong location) takes longer to reach the hiring manager. Worse, it shows your obvious lack of attentiveness – a quality of strong candidates that employers value. 

Solution: Before submitting your letter of intent, carefully read any application instructions provided by the company, which could be on their careers page, job posting, or a separate email. 

If the guidelines seem unclear, contact the company’s HR department or the hiring manager for clarification.

You might also like: How Long Should A Cover Letter Be? 7 Powerful Ways To Close A Cover Letter How To Start A Cover Letter Greeting? Who To Address Cover Letter To To Whom It May Concern Alternatives

Hopefully, my letter of intent example helps you grasp what to include to highlight your professional skills and experience. Keep it focused and brief with measurable achievements, and feel free to reach out if you need further assistance with your job search.

Christina J. Colclough

Dr Christina J. Colclough is an expert on The Future World of Work and the politics of digital technology advocating globally for the importance of the workers’ voice. She has extensive regional and global labour movement experience, is a sought-after keynote speaker, coach, and strategist advising progressive governments and worker organisations.

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• Resumes and Cover Letters

What Is a Letter of Intent & How to Write One (with Examples)

Table of Contents

Learning how to draft a Letter of Intent (LOI) and outline your terms is essential to developing a business mindset. These letters are common for new graduates and job seekers alike, but how do you summarize your intentions accurately and concisely in an LOI? 

We’ll help you understand the most important rules for crafting an LOI to outline your experiences and express interest in the company.

What Is a Letter of Intent?

Letters of Intent are helpful in business dealings to outline each party’s intentions, the transaction’s goal, and any provisions in place before a deal is officially confirmed. 

An LOI is not just used in the business sector, though. Parents could write one to outline their expectations for their children should they both pass away unexpectedly. While not legally binding, family court judges will consider LOIs of this sort when making decisions regarding those children.

For a lot of people, an LOI is used to express interest in a job, much like a cover letter, to outline their skills and expertise and their interest in working for the employer. These types of letters are also known as letters of interest.

Letters of intent are helpful for job applicants who are applying for a job that doesn’t have a glaring “Now Hiring” sign outside their front door and is a good idea for new graduates to start drawing interest in their capabilities. 

“Ask, and you shall receive” is the motto of the business world. If you advertise your skills and experience and build a business network , you set yourself up to find the best job. Don’t be deterred if a company is not hiring and realize you may need to send out dozens of LOIs before you get a nibble; this is just part of the game.

After all, if a company currently has no vacancies, it takes the hiring manager two minutes to respond courteously, “Thank you for your application, but we are not accepting new candidates at this time.” In other words, don’t feel anxious that you may be wasting a company’s time with your LOI inquiry.

The more LOIs you write, the more likely you are to strike a chord with a company whose interests align with your own and who is willing to follow up with the interview process.

The Key to Writing a Quality Letter of Intent

Letters of intent are useful when submitting resumes at a job fair, researching suitable employers for your skillset, or applying for a job when no job posts are listed. The goal is to outline your skills, express your interest in working for the company, and submit a call to action. 

Remember, depending on your skill set, you may need to send out dozens, if not hundreds, of LOIs before you get a response. However, crafting a solid LOI with all the right components will likely land you an interview.

The Greeting

Always include a greeting in your LOI. A standard greeting like “Dear hiring manager” or “Hello” works well. If you know the name of the individual responsible for hiring, addressing them by name is a good marker of respect and showcases your professionalism.

Introduction

After your precursory greeting, your next goal is to introduce yourself. When preparing for this crucial beginning, consider the following questions:

• Why are you writing to this employer? 
• How does your skill set align with their company goals?

Ensure that you provide the hiring manager with a good understanding of who you are, why you’re writing the letter, and your intention. This is your first impression, so take the time to make it a good one.

Here is an example of a suitable introduction for a letter of intent: 

“Dear hiring manager,

My name is John Davis, and I’m a technical writer who recently graduated from the University of California with my bachelor’s degree in English. WordSmith Inc. has a wide range of impacts on the world with an admirable sense of ethics. Please consider my application for employment in your technical writing department.”

Body Paragraphs

Now that you have a solid intro outlining your intentions, it’s time to move on to the body paragraph, which should include all your relevant achievements, experience, and values. 

Consider the following example:

“While attending the University of California, I participated in numerous opportunities that helped develop my craft, such as serving as a staff writer for the university’s technical department. As part of my responsibilities, I conveyed complex topics into digestible articles using my computer electronics expertise. In addition, I have taken several courses on content marketing and am familiar with SEO mechanics and practices.”

Feel free to outline any extracurricular activities related to your skill set and briefly touch on your academic achievements; your primary goal is to sell yourself to the hiring manager.

Call to Action

Finally, include a robust call to action to give the hiring manager a reason to call back. Convey your interest in the company once more and reiterate the assets you bring to the table:

“Given WordSmith’s excellent reputation for high-quality technical writing, my skill set would make me a valuable part of the team. If you need entry-level technical writers, please consider me for any available positions.”

Closing Line and Signature

Wrap up your email with a brief closing line and your signature. Something as simple as “Sincerely” or “Thank you” is acceptable, but you could also use “Thank you for your time” or “Thank you for your consideration.” 

On the following line, type your name as a digital signature. Provide your contact information below, including your phone number and email address, or include it as part of your closing paragraph. It is also a good idea to attach your resume to an LOI so that a hiring manager can review your achievements, education, and other qualifications.

Once you’ve completed your email, review it carefully for errors. Sometimes reading your letter out loud can help you detect problems in your writing, so doing so can help you make appropriate revisions to ensure your letter is as effective as possible.

Letter of Intent Template

Dear Mr. Reginald Davis,  My name is Michael Fields, an art teacher with three years of experience at the secondary education level. I have recently moved into the area and am interested in working for Manatee Heights School District. Please consider my employment application.  From my background in education and experience teaching seventh grade at Aloysius Junior High, I understand the value art has for students, giving them an outlet to express their creativity while teaching them how to work independently and with others. I have excellent classroom management skills and easily build rapport with students, providing instructional and fun lessons. As I have three children, I understand the importance of a solid educational foundation.  Your school system embodies the same qualities I hold dear, so I believe we would make an excellent match. I would love to further discuss my qualifications with you. You may reach me at [email protected] or by phone at 555-5555.  I appreciate your time and consideration! Regards, Michael Fields

The Bottom Line

Sending out a letter of intent is a great way to put out a few feelers for jobs in your area. Following this template, you are much more likely to get a callback from a candidate employer and give yourself the best chance to land the job you seek. 

Remember, if the company does not currently have an opening for a position that fits your talents, they may store your letter in their candidate file if they like what they see in you. If so, you may hear from them when an opening becomes available. The key to success is to remain patient, keep an open mind, and stay vigilant.  

How to Write a Cover Letter For an Internship

Curriculum Vitae vs a Resumé: What’s the Difference?

How To End A Cover Letter

Cover Letter Outline (With Examples)

Winning Intro Sentences for Resume Cover Letters

Cover Letter Tips For First Time Job Applicants

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How To Write A Letter Of Intent For A Job (With Examples)

• How To Write A Cover Letter
• When Is A Cover Letter Necessary
• Free Cover Letter Templates
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• Letter Of Intent

Find a Job You Really Want In

Summary. To write a letter of intent start strong with a greeting to the correct person and briefly explain why you are writing. You should explain why you would be a good match for the company and a work area that you are interested in. Be sure to focus on your accomplishments in your letter. If you’ve ever wanted to work for a specific company but can’t find a job listing you want, you might want to consider sending in a letter of intent to the company. We’ll cover precisely what a letter of intent is, provide tips for writing one, and tie it all together with some sample letters of intent. Key Takeaways: A letter of intent is separate from a and knowing the difference between the two can help you successfully land the job. When writing a letter of intent, you want to have a strong introduction, explain why you want to work for the company, and follow up with them. Make sure to do research on the company before sending the letter and figure out who to send it to. In This Article    Skip to section What Is a Letter of Intent? How to Write a Letter of Intent for a Job Examples of Letters of Intent Letter of Intent vs. Cover Letter Letter of Intent Tips Letter of Intent FAQ Final Thoughts References Sign Up For More Advice and Jobs Show More What Is a Letter of Intent?

A letter of intent is a document you send a company to state your intentions to work for them. You might have a specific role you’d like, but they’re more often used to express interest in any opportunity that the company has for you.

A letter of intent is more generalized than a cover letter and is often used when applying for a specific company versus a specific job. A well-written letter of intent creates a positive impression on your potential employer.

A letter of intent is sent in addition to your resume and cover letter.

When to use a letter of intent include:

At job fairs

Freelance work

Contract work

How to Write a Letter of Intent for a Job

A letter of intent is used to help put some personality and a human touch to your resume. It allows hiring managers to connect your resume to you as a real potential worker versus just a piece of paper with dates on it.

So even though this may be a more generic version of a cover letter , don’t make it boring.

Start off strong. Make sure to start a letter of intent with a greeting to the correct person.

Try to avoid using terms like “ hiring manager ,” “talent acquisition committee,” or the company name. Try to find out who these letters go to and use that name for the greeting.

Write a flawless introduction. Introduce yourself and briefly explain why you are writing.

If you are writing to simply show an interest in working for the company, explain that in the introduction and the types of jobs you are interested in, but don’t get too specific about the details.

The more generalized it is, the easier it will be for hiring managers to consider you for different positions that may come up in the company.

Explain why you’re a great match. Next go into detail about how you specifically would be a good match for the company, a work area you are interested in, or if possible, the specific job you are applying for.

Mention critical skills you are proficient in that are relevant to the position or type of position you are applying for.

You can use bullet points for this to make it stand out more if you are emailing the company to show your general interest in working there, instead of applying for an established job posting.

The follow-up and conclusion. Explain how you will follow up with them, end with a call to action, or simply write that you’re excited to hear from them soon.

Then close with a professional closing and a signed name.

Examples of Letters of Intent

Ready to see how to put all of this together? Check out the following two examples:

Email Example

Subject: Erin Summers Job Applicant Dear Mr. Flint, My name is Erin Summers and I am a motivated recent graduate from the University of Virginia seeking mechanical engineering positions at Six Flags. Growing up in a family that visited a Six Flags park multiple days a year, roller coasters and mechanical fair rides have always been a passion of mine. I have many of the skills and experience necessary to effectively be an engineer at your company: Summer internship experience at Carowinds Park Double major in mechanical engineering and physics with honors in both degrees Captain of the robotics team at UVA Semester-long internship at Disney World, during which I helped modify older rides to ensure quality and safety of the ride Thank you for taking the time in reading my email and I look forward to hearing from you soon about opportunities at Six Flags. Sincerely, Erin Summers

Letter Example

Erin Summers 120 Main Street. Charlottesville, VA 24404 555-555-5555 [email protected] May 4, 2019 Colton Flint Operations Manager Six Flags Six Flags Park Office Town, State Zip Code Dear Mr. Flint, I am writing to express my interest in working for Six Flags America. I have completed the general application for Six Flags and am seeking entry-level employment as a mechanical engineer with your company. I have been an avid theme park customer for as long as I can remember, often visiting a Six Flags theme park with my family multiple times each year as a child. My fascination with roller-coasters and mechanical rides resulted in my perusal and completion of mechanical engineering and physics degrees at the University of Virginia. I would be a great fit for your company because of my experience with the theme park industry. Not only do I have years of experience as a customer, but I also have several technical internship experiences, including a summer working with Carowinds and a semester working with Disney. Transferable skills from these internships and from working as a captain of the university’s robotics team include project management, team building, and working with diverse populations, as well as project design, testing, and implementation. In addition to my relevant skills, my enthusiasm for the products and creating a great customer experience would make me a great fit for working at Six Flags. Thank you for taking the time to consider my application and I look forward to discussing my skills and experiences in more detail with you soon. Best, Erin Summers

Letter of Intent vs. Cover Letter

A letter of intent is a good resource to use when applying to companies with generalized applications. It is also used to show your interest in working for a specific company if they do not currently have any job offerings listed.

For example, you absolutely love Disney and really want to work for the company, because you value working for the company so much. You don’t particularly care what job you have there, as long as it utilizes your skills and education.

This is a great scenario to apply for a new job with a letter of intent.

A Cover Letter is a document you send with your resume that provides additional information about skills and experience. This is usually sent for a specific job and includes details of that specific job.

This letter explains your resume in more detail and is the first impression a hiring manager has of you.

Letter of Intent Tips

When writing your letter of intent, keep the following tips in mind:

Format your letter correctly. As far as format goes, letters of intent are identical to cover letters . Use proper business letter format and keep it short — three to four paragraphs and 250 words is the max the most hiring mangers like to see.

Research the company . Before you ever start drafting your letter of intent, you should dig into the company’s culture, values, and mission. If you’re taking a shot in the dark with this letter, you need to drive home how you can be valuable. The best way to come across as valuable is to know what the company values.

Focus on accomplishments . This goes for resumes, cover letters , and interviews as well. Always quantify your achievements when you can. What can you do for this company and how have you demonstrated an ability to do this in the past?

Decide on bullet points or paragraphs. Think about how you want to sell yourself as a job seeker. If you can list four major accomplishments in short bullet points, you’ll grab the recruiters attention quickly.

Talk about why you’re interested in them. That research you did on the company beforehand is good for deciding on a tone and describing your value. But it’s also nice to compliment the company in your letter of intent.

If you’re so keen on working for them, you should be able to come up with one or two reasons why they stand out as your ideal place to work.

Don’t copy-paste your resume. This goes for cover letters as well. The point of these extra letters is that you can come alive a bit more on the page . A resume is great for checking off qualifications and experience levels, but it doesn’t communicate a lot about what it’s like to work with you.

Give hiring managers a glimpse of what makes you special as a job seeker. If you’re perfect for the job (or a job), you’re more likely to be called in for an interview.

Make your subject line pop. If you’re sending a cold email, you need the hiring manager or recruiter to open your document to stand any chance at all.

Ensure that your subject line communicates exactly why you’re writing. “(Job Title) Inquiry” or “(Field) Expert Looking for Opportunities.” Whatever you think gives your letter the best chance of being opened.

Letter of Intent FAQ

What is a letter of intent for?

A letter of intent is a letter or document that you send to a company to state your intentions to work for them. This letter is more generalized than a cover letter and is used when applying for a specific company instead of a specific job. A letter of intent can be used at job fairs, for freelance work, or contract work.

When should you send a letter of intent?

You should send a letter of intent when you want to show an employer that you are interested in working for their company. This can happen if there are no job listening or when an employer requests it in the job listing. You should send this letter along with your resume and any other required application materials.

How long should my letter of interest be?

A letter of interest should be one to two pages long. Ideally your letter should be between 400 and 800 words ranging from three to four paragraphs. Be sure to proofread your letter before sending it.

Final Thoughts

Not too difficult, right? A letter of intent is the first glimpse the company has of you, so make sure it makes a good impression.

Be wary of grammatical mistakes and superfluous language that makes it read as if you are simply switching out company names in each letter.

Make each letter of intent unique to each job.

Now that you know how to write a letter of intent and know the difference between a letter of intent and a cover letter, you can write yours with confidence.

A well-written, interesting letter of intent will push you in front of many applicants — so get writing.

UC David – Write an Effective Cover Letter/ Letter of Intent

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Heidi Cope is a former writer for the Zippia Career Advice blog. Her writing focused primarily on Zippia's suite of rankings and general career advice. After leaving Zippia, Heidi joined The Mighty as a writer and editor, among other positions. She received her BS from UNC Charlotte in German Studies.

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5 Effective Examples: How to Write a Letter of Intent

By Status.net Editorial Team on September 30, 2023 — 17 minutes to read

• Letter of Intent Format Part 1
• Key Elements in a Letter of Intent Part 2
• How to Write a Letter of Intent Part 3
• Job Application Letter of Intent Example Part 4
• School Admission Letter of Intent Template Part 5
• Graduate School Admission Letter of Intent Template Part 6
• Template for Letter of Intent for a Scholarship Part 7
• Template for Letter of Intent for a Grant Part 8
• Common Mistakes to Avoid When Writing your Letter of Intent Part 9

Writing a letter of intent is a crucial step in the application process for jobs, collaborations, or academic programs. With the right approach and proper template, you can make this task less daunting and create a compelling, well-organized letter.

Part 1 Letter of Intent Format

Let’s start by discussing the essentials of formatting a letter of intent:

• First, keep it professional and reasonably concise. Use proper spacing between paragraphs, usually one-line space. Ensure that your job title, full name, contact information, and the date are all clearly stated at the top of the document. Address the recipient professionally by including their name, title, and the name of the organization they represent. If you’re unsure of their title or full name, be sure to do some research.
• Begin the letter with a formal greeting, such as “Dear [Recipient’s Name].” In the following paragraphs, you’ll want to express your interest in the position or opportunity, highlight your relevant skills and qualifications, and explain why you’re the best candidate. Avoid repeating information from your resume. Instead, provide more context or emphasize specific achievements.
• To close the letter, include a short paragraph thanking the recipient for considering your application. Sign off with a professional ending such as “Sincerely” or “Best regards,” followed by your full name. Keep in mind that your letter should typically be no more than one page long.

Choosing Your Words Wisely

In a letter of intent, the words you choose can make a significant impact on the reader. It’s crucial to remain confident, knowledgeable, and clear while maintaining a neutral tone. Here are a few tips to help you choose your words effectively:

• Avoid using jargon or overly complex terms. Stick to straightforward language that’s easy to understand.
• Be specific and concise. Use concrete examples to showcase your skills and experience.
• Use active voice instead of passive voice. For example, say “I managed a team of five” instead of “A team of five was managed by me.”
• Demonstrate enthusiasm and commitment. Convey your excitement for the opportunity without exaggerating.
• Proofread your letter. Typos and grammatical errors can leave a negative impression on the reader.

Part 2 Key Elements in a Letter of Intent

Before diving into the writing process, it’s important to familiarize yourself with the essential elements that make up a strong letter of intent. This will help you create a structured, efficient, and effective letter, while avoiding mistakes that could jeopardize your chances. Here are four key elements that should be part of your letter of intent:

Personal Information

Your letter should start with personal information, such as your name, email address, and phone number. It’s a good idea to include your LinkedIn profile link or website URL if applicable, as it gives the reader a chance to discover more about you.

Statement of Interest

Explain the purpose and motivation behind your letter in the statement of interest. Talk about why you’re applying for the opportunity and how it aligns with your goals. Show enthusiasm and passion, using clear and concise language to make an impression.

For example: I am writing to express my strong interest in the Marketing Assistant position at ABC Company. As a recent university graduate with a degree in Marketing, I am eager to apply my skills and knowledge in a dynamic, innovative environment like ABC Company.

Your Qualifications

Demonstrate why you’re a good fit for the opportunity by highlighting your qualifications, skills, and experiences. Use bullet points to itemize specific achievements or relevant accomplishments that help you stand out. Tie each point back to the opportunity, ensuring they see the value you have to offer.

For example:

• Successfully executed multiple marketing campaigns, resulting in 15% increased brand awareness.
• Proficient with various marketing tools: Google Analytics, SEO, and social media management platforms.
• Highly adaptable with excellent problem-solving skills, able to quickly identify and resolve issues.

End your letter with a strong, final statement that reiterates your interest and leaves a lasting impression. Include a call to action, such as the desire for a meeting or an invitation to discuss your qualifications further. Don’t forget to thank the reader for their time and consideration.

For example: I am confident that my qualifications and passion make me a great candidate for the Marketing Assistant role at ABC Company. I am excited about the possibility of contributing to the company’s continued success. Please do not hesitate to contact me should you require any further information or if you’d like to schedule a conversation. Thank you very much for your time and consideration.

Related: How To Write a Cover Letter [Best Templates]

For example, for a job application , your letter of intent should showcase your skills, experience, and passion for the role. Include the following information:

• Your name, address, phone number, and email
• Employer’s name and address
• A salutation (e.g., Dear Mr./Ms. LastName)
• A brief introduction of yourself, the position you’re applying for
• A paragraph summarizing your qualifications and skills
• A paragraph highlighting your experience and accomplishments
• A paragraph expressing your interest in the company and enthusiasm for the position
• Closing remarks with a call to action
• Professional closing (e.g., “Sincerely” or “Best Regards”) and your name

Similarly, for graduate school admission , your letter should highlight your potential to excel in your chosen field of study. Include the following information:

• School’s/program’s name and address
• A salutation (e.g., Dear Graduate Admissions Committee)
• A brief introduction of yourself and the program you’re applying for
• A paragraph summarizing your qualifications and educational background
• A paragraph discussing your experience and dedication to your chosen field
• A paragraph expressing your interest in the school and how the program aligns with your career goals

Related: How to Ask for a Letter of Recommendation [Examples]

Part 3 How to Write a Letter of Intent

Starting your letter.

Begin by addressing the recipient professionally with a salutation, such as “Dear [Recipient’s Name].” Provide a concise and clear subject line to convey the purpose of your letter, for example, “Letter of Intent for [Purpose].” In the opening paragraph, introduce yourself and state your intention for writing the letter. Be specific and provide context, like mentioning the program, position, or project you’re applying for.

Structuring Your Main Body

In this section, elaborate on the skills, experiences, and qualifications that make you a strong candidate. Break it down into individual paragraphs that focus on different aspects, such as education, work experiences, and accomplishments. Be sure to relate these points back to the context you provided earlier.

To enhance readability, use bullet points to list relevant items:

• Education: Mention your degrees, majors, and any relevant coursework.
• Experiences: Highlight any work or volunteer experiences that showcase your skills and expertise.
• Accomplishments: Include awards, achievements, or special projects you’ve completed.

Next, add a paragraph that explains why you’re interested in the opportunity. Describe what attracted you to the program, position, or project, and how it aligns with your goals and values. Feel free to show enthusiasm but keep it professional.

Wrapping It Up

Conclude your letter by reiterating your interest and expressing gratitude for the recipient’s time and consideration. Offer your contact information, such as email and phone number, for any further questions or discussions. End with a professional closing, like “Sincerely” or “Best regards,” followed by your full name and signature.

Part 4 Job Application Letter of Intent Example

Dear Ms. Smith,

I’m writing to express my interest in the Digital Marketing Specialist position at ABC Company. I am excited about the opportunity to contribute to your dynamic digital marketing team and achieve outstanding results in the field.

With a Bachelor’s degree in Communications and three years of digital marketing experience, I have honed my skills in various aspects such as search engine optimization (SEO), social media campaigns, and content creation. I am confident that my expertise will bring value to ABC Company.

In my previous role at X Corp, I managed a successful ads campaign that increased website traffic by 65%. Additionally, I collaborated with the creative team in creating and implementing social media strategies, resulting in a 30% growth in engagement across all platforms.

I’m particularly drawn to ABC Company because of its impressive client portfolio and commitment to innovative marketing strategies. I believe my creativity and data-driven approach will complement your team’s work and help drive meaningful results for clients.

Thank you for considering my application. I’m eager to discuss my qualifications further and explore how my expertise can benefit ABC Company. Please feel free to contact me at (555) 555-1234 or [email protected] to schedule a conversation.

Part 5 School Admission Letter of Intent Template

Dear Admissions Committee,

I am writing this letter to express my strong intent to enroll as a student at [School Name] for the upcoming academic year. It is with great enthusiasm and excitement that I submit my application for admission to [Program or Grade Level] at your esteemed institution.

I have long admired [School Name]’s commitment to academic excellence, its diverse and vibrant community, and its dedication to fostering a holistic learning environment. After thorough research and numerous discussions with current students and alumni, I am convinced that [School Name] is the ideal place for me to pursue my educational and personal growth.

Throughout my academic journey, I have strived for excellence and have consistently maintained a [mention your GPA or academic achievements] in [mention your current school or college]. In addition to my strong academic background, I have actively participated in [mention extracurricular activities, community service, or relevant experiences] which have allowed me to develop leadership skills, a strong work ethic, and a commitment to making a positive impact in my community.

I am particularly excited about the opportunity to engage with [mention specific programs, professors, or resources at the school] at [School Name]. I believe that [mention what you hope to achieve or contribute to the school] and am eager to immerse myself in the academic and extracurricular opportunities that [School Name] has to offer.

Enclosed with this letter, you will find my completed application form, transcripts, standardized test scores, letters of recommendation, and any other required documentation. I am dedicated to meeting all the requirements and deadlines for the application process.

I am grateful for your consideration of my application and look forward to the possibility of joining the [School Name] community. If you require any further information or if there is an interview or additional materials needed, please do not hesitate to contact me at [Your Phone Number] or [Your Email Address].

Thank you for your time and consideration. I eagerly await your response and the opportunity to become a part of the [School Name] family.

[Your Name]

Part 6 Graduate School Admission Letter of Intent Template

Dear Graduate Admissions Committee,

I am writing to apply for the Master of Science program in [Your Specialization] at [University Name] starting in Fall [Year]. I believe that [University Name] offers the ideal environment to further my expertise and skills in [Your Specialization].

I earned my Bachelor’s degree in [Your Bachelor’s Degree] from [Previous University], where I maintained a GPA of [Your GPA] and graduated with honors. My comprehensive understanding of [Relevant Subjects or Skills] has been instrumental in my success in courses such as [Relevant Courses].

One of the highlights of my undergraduate journey was my capstone project, which involved [Brief Description of Capstone Project]. This experience not only deepened my passion for [Your Specialization] but also resulted in the publication of my research in a respected journal. It has been a driving force in my pursuit of advanced studies.

The Master’s program at [University Name] stands out for its commitment to cutting-edge research in [Your Specialization] and its strong connections to industry. I am particularly interested in collaborating with Professor [Professor’s Name], whose work in [Professor’s Research Area] closely aligns with my research interests. With my academic background and dedication to expanding my knowledge, I believe I am a strong candidate for your program.

I am grateful for the time you dedicate to reviewing applications and thank you for considering mine. The prospect of joining the esteemed [Your Specialization] program at [University Name] is truly exciting, and I eagerly await your response.

Best Regards,

Related: Recommendation Letter for a Student (5 Free Templates)

Part 7 Template for Letter of Intent for a Scholarship

Dear Members of the Scholarship Committee,

I am writing this letter to express my strong intent and interest in applying for the [Name of Scholarship] for the upcoming academic year [Year]. I am highly enthusiastic about this scholarship opportunity and the potential it holds for me to further my education and achieve my academic and career goals.

Currently, I am a [Year in School] student majoring in [Your Major] at [Your University/College]. Throughout my academic journey, I have consistently maintained a [GPA] GPA and have been actively involved in [mention extracurricular activities or organizations you’re part of]. These experiences have not only helped me grow as an individual but have also instilled in me a strong commitment to excel academically and give back to my community.

I believe that the [Name of Scholarship] aligns perfectly with my aspirations and achievements. It is not just financial assistance but a symbol of recognition for my dedication and hard work. If awarded this scholarship, I am committed to using the funds wisely to cover my educational expenses and make the most of this opportunity.

Furthermore, I am excited about the potential to contribute to the [Scholarship Donor’s Mission or Values] by excelling in my studies and eventually giving back to society through my chosen career path.

Enclosed with this letter, you will find my completed scholarship application form, transcripts, letters of recommendation, and any other required documentation. I am dedicated to meeting all the requirements and deadlines for the application process.

Thank you for considering my application for the [Name of Scholarship]. I look forward to the opportunity to discuss my qualifications in more detail during the interview stage. Please feel free to contact me at [Your Phone Number] or [Your Email Address] if you require any further information.

Part 8 Template for Letter of Intent for a Grant

Dear Members of the Grant Committee,

I am writing to express the intent of [Your Organization’s Name] to apply for the [Name of Grant] offered by [Grantor’s Name]. We are excited about the opportunity to seek financial support for our [Project or Program Name], which aligns closely with the mission and goals of [Grantor’s Name].

[Provide a brief introduction to your organization, its mission, and its history.]

Our proposed project, [Project or Program Name], aims to [briefly describe the project’s objectives and its significance]. We believe that the [Name of Grant] will be instrumental in achieving these objectives and making a positive impact on our community.

We are committed to transparency and accountability in all our endeavors. Enclosed with this letter, you will find our completed grant application, including a detailed project proposal, budget, timeline, and any other required documents. We are prepared to comply with all reporting requirements and deadlines associated with the [Name of Grant].

[Optional: Mention any previous collaborations or partnerships with the grantor, if applicable.]

We appreciate the opportunity to be considered for the [Name of Grant]. We look forward to the possibility of further discussing our proposal and how [Grantor’s Name] can contribute to the success of [Project or Program Name]. Please feel free to contact me at [Your Phone Number] or [Your Email Address] if you require any additional information or clarification.

Thank you for your time and consideration.

[Your Name] [Your Title] [Your Organization’s Name]

Part 9 Common Mistakes to Avoid When Writing your Letter of Intent

Including too much information.

While it’s essential to provide relevant information in your letter of intent, avoid including excessive details. Stick to the main points and key accomplishments, as a lengthy letter may not hold the reader’s attention. Ensure that the information you provide aligns with the goal of your letter. Keep it concise and focused on the purpose—whether it’s for a job, admission to a program, or a collaboration.

Generic Language

Using generic language or clichéd phrases can weaken the impact of your letter of intent. Recruiters and admissions staff read many letters, so make sure yours stands out by using specific language related to your expertise, experiences, and the opportunity in question. Customize your letter for each recipient to demonstrate that you have researched their organization or institution and understand their unique requirements.

Lack of Detail

Just as providing too much information can be a mistake, not offering enough details can also weaken your letter of intent. Readers want to understand why you are the right candidate for the opportunity, so provide relevant examples that showcase your qualifications, achievements, and abilities. Be specific about your competencies and how they align with the opening or program. By offering adequate details, you provide the reader with a clear picture of your potential contributions.

Frequently Asked Questions

What are the key components of a letter of intent.

• Your name and contact information
• The recipient’s name and contact information
• A formal greeting or salutation
• An opening paragraph stating the purpose of the letter
• A concise description of your skills, experiences, and achievements relevant to the purpose
• Specific examples or anecdotes showcasing your qualifications
• A statement of your objectives or goals in seeking the opportunity
• A closing paragraph reiterating your interest and stating your next steps, such as a follow-up
• A formal closing and your signature

Make sure to tailor each letter to the specific opportunity and organization.

How does a letter of intent differ from a cover letter?

A letter of intent and a cover letter serve similar purposes but differ in a few key aspects. A letter of intent is typically used to express interest in a specific opportunity, such as a job opening, scholarship, or collaboration. A cover letter, on the other hand, is often submitted with your resume to apply for a particular job or internship. While both letters require you to showcase your skills and experiences, a letter of intent is broader and focuses on your long-term goals, intentions, and why you are a good fit for the opportunity.

What are some examples of letters of intent for various purposes?

Letters of intent can be used for various purposes. Examples include:

• Academic program: Expressing interest in a graduate or undergraduate program, discussing your background and qualifications, and stating how the program will help you achieve your academic and professional goals.
• Job opening: Indicating your interest in a specific job opening, discussing your skills and experiences that make you a suitable candidate, and including your long-term career goals.
• Scholarship or grant: Describing the purpose of the financial support, such as your research project or educational program, and explaining your financial needs and the potential impact of the support.
• Business collaboration: Explaining your business idea or proposal and expressing your interest in partnering with a particular organization or individual, discussing how the collaboration will benefit both parties.

Be sure to customize your letter for the target audience and specific opportunity.

How can one avoid common mistakes when writing a letter of intent?

To avoid common mistakes when writing a letter of intent, follow these tips:

• Proofread your letter for grammatical errors, typos, and incorrect information.
• Customize the letter for the specific opportunity, including the recipient’s name and title, research about the organization, and relevant details about your skills and experiences.
• Keep it concise, avoiding excessively long paragraphs or unnecessary information.
• Use a professional tone, avoiding slang, jargon, or overly casual language.
• Be authentic and genuine, focusing on your true experiences and goals.

What is the ideal length for a letter of intent?

The ideal length for a letter of intent is typically one page. It should be concise, well-organized, and easy to read, with focused paragraphs dedicated to each key point. If you’re asked to provide more specific information or details, adjust the length accordingly, but always strive for brevity and clarity.

How can one make their letter of intent stand out for a job or scholarship?

To make your letter of intent stand out for a job or scholarship:

• Do thorough research about the organization, opportunity, and selection criteria, tailoring your letter accordingly.
• Open with a strong, attention-grabbing statement that clearly outlines the purpose of your letter and why you’re a good fit.
• Use specific examples, anecdotes, or successes to showcase your skills, experiences, and achievements.
• Focus on your unique strengths and qualities that set you apart from other candidates.
• Display enthusiasm and genuine passion for the opportunity, highlighting your long-term goals, objectives, and the potential impact.
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Letter of Intent

Letter of Intent for a Job (Sample and Template)

A professional letter of intent for a job is your first opportunity to make a good impression and get noticed. It should cover the details on why you should be considered a candidate for the position. It is similar to a cover letter and does not replace your resume. This letter should be sent with your resume and any other materials requested on the application or job posting.

If there are no specific jobs available, Letters of Intent are used to express interest in seeking employment with a company. This letter can help land an interview for the position you are seeking.

How to Write a Letter of Intent for a Job?

A letter of intent should only be one page long, so it must be concise and an easy read. Remember you want to catch a busy HR manager’s attention. The letter should entice the reader to review your resume and issue an invitation for an interview. Remember your letter is to help you get noticed and provide sufficient details about your qualifications for the specific job and why you are a strong candidate for the position.

Each Letter of Intent for a job, should be customized to the position you are applying for. Your letter should look professional and written well, showing how you are a good fit for the company, the department, and the team you would be working in.

What to Include in a Letter of Intent for a Job?

The Letter of Intent for a job is a professional-sounding letter. It should include specific information. Address the letter to a specific person in the department, the hiring manager, or the HR department. There should be three paragraphs – an introduction, relevant skills, and a call to action.

The introduction should introduce yourself and explain the reason you are writing to the company. It should also reference the job you are applying for or that you are interested in working at this company if a specific job is not mentioned.

The second paragraph should summarize the specific skills that you bring to the position and how you meet the job requirements. You may also provide specific examples from other positions. A cold call letter would emphasize your skills and how they could help the company or department achieve their corporate goals.

The final paragraph is a call to action. State how you will follow up and when. Some advertised positions ask that you do not follow up. In these situations, all you can do is indicate that you look forward to hearing from the company.

The closing ends with the word, “Sincerely”. Add your signature if it is a letter is sent. Letters of Intent sent electronically should include your electronic signature and contact information.

Tips and Things to Avoid

• Always use a professional business format for your letter.
• An email should contain a clear subject line
• Include contact information in the email signature
• Research the company and personalize the letter to the company
• Avoid rehashing your resume
• Highlight your strongest qualifications pertaining to the company’s needs
• Bullet points are sometimes used to bring focus to your qualifications
• Keep the letter short, no more than one page
• Always proofread the letter to avoid spelling and grammatical errors

Letter of Intent for a Job – Format

Body – Paragraph 1 – Introduction

Body – Paragraph 2 – Describe Skills, Abilities & Credentials

Body – Paragraph 3 – Next Steps or Call to Action

More Details – Letter of Intent for a Job

Salutation: Always address the letter to a specific person, the name of the employer, and the hiring manager. Many companies provide the name of the human resources manager as a contact. Call the company and ask for the name, if you do not know who to send the letter to.

Body – Paragraph 1 – Introduction: Introduce yourself and mention why this letter is being sent. Mention a specific job if you are responding to one, or explain that you are interested in a position with the company.

Body – Paragraph 2 – Describe Skills, Abilities & Credentials: Review the job description and describe how your skills, abilities, credentials, and experience match those requirements. Providing specific examples is always helpful. Matching the requirements of the position increases your chances of landing a job interview.

Body – Paragraph 3 – Next Steps or Call to Action: Include a short paragraph on your plan to follow up. Many job postings request to not follow up. In this situation, state that you look forward to hearing from your contact.

Closing: Be professional and use business terms, use words like sincerely or best.

Signature: always sign a printed letter that is being sent to the company. Many letters of intent are sent by email. In this case, use your “email signature”

Sample Letter of Intent for a Job

Your Address

Your Phone Number

Current Date

Name and Title letter is addressed to

Full Corporate Address

Dear Mr., Mrs. Miss Name of Person,

I am writing to communicate my interest in the position of (name of job) at (company name), as listed on (website – e.g. Monster.com). I graduated in (year) from (Name Trade School, College or University) with experience and (name one or two skills relating to the position). I believe I would be an excellent asset for your company and this.

My skills, (name two or three) meet your stated requirements in the job posting. In my position as (name previous employer – job position), I (describe how you used your skills to complete the job function). I received recognition from (co-workers, supervisors, clients) regarding the achievements and milestones met in this position (These should relate to the requirements of the position you are applying to).

I am passionate about maintaining best practices and learning new skills. I have (XX) years of experience working with (Name applications and software that relate to the new position), including (provide examples). I am also familiar with the latest standards relative to this position.

I believe my experience, knowledge, communication, and interpersonal abilities would make me an excellent fit for this position. I look forward to speaking with you more about this position and how my qualifications can make a substantial contribution.

Letter of Intent for a Job (Work Template)

The purpose of Letters of intent for a job is to introduce you to the company, attract their attention and obtain a follow-up for a job interview. It must be tailored to the position and the company you are applying to. No more than one page long and address the specific job skills requested and how you meet those requirements. Finally, always be courteous, professional, and focused.

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Home » Career Advice » Job Search » How to Write a Letter of Intent for a Job with Example

How to Write a Letter of Intent for a Job with Example

It’s difficult to figure out what to include and how to make your job application stand out in a crowded job market. A poorly written letter of intent for a job can hurt your chances of getting an interview. That’s because your letter is your first impression. And making a weak impression right at the start can reduce your chances of landing that all-important interview. This is a common problem that many job seekers face, often missing the small things that can make a big difference.

As you sit down to write, you might wonder: What do employers want to see? How do I make my letter of intent for a job professional but still show who I am? These are common questions that can make the whole process seem overwhelming.

That’s why I made this guide. I will teach you how to write an effective letter of intent. I will give you advice and share practical tips to help you with the ins and outs of crafting a letter that makes you stand out.

You might also be interested to read:

• How to Write a Cold Outreach Email
• How to Write a Letter of Interest for a Job

The Purpose of a Letter of Intent

When you apply for a job, it’s important to understand what makes a letter of intent different. This letter has a unique role that sets it apart from your resume and cover letter. It’s a way for you to introduce yourself on a more personal level. Think of it this way—while your resume talks about your skills and your cover letter summarizes your work experience, a letter of intent focuses on something else—it zeroes in on your enthusiasm and interest in the job . It’s your chance to show why you’re not just qualified but genuinely excited about the position.

The letter of intent is all about showing that you’re thrilled about the job—a way to express your passion for the position and the company. This personal touch helps you connect with the employer on a more human level. It’s your opportunity to demonstrate that you understand the company’s values and the unique aspects of the position. By doing this, you show that you’re not just looking for any job—you’re looking for THIS job.

Example Letter of Intent for a Job (Word Version)

Download this template (.docx)

Copy Paste Letter of Intent for a Job

Dear (Hiring Manager’s Name),

I am writing to express my interest in the (Job Title) position at (Company Name), as advertised (where you found the job posting). With (number) years of experience in (industry), I am excited about the opportunity to contribute my skills and expertise to your team.

Throughout my career, I have developed a strong foundation in (specific skills relevant to the job), which I believe align well with the requirements of the (Job Title) role. I am particularly drawn to (specific aspect of the job or company mission) and am eager to leverage my experience to (specific goal or contribution you can make).

Impressed by (specific detail about the company), I am excited about the prospect of being part of such a dynamic and innovative team. Confident that my background in (relevant experience) has prepared me to excel in this role and contribute to the continued success of (Company Name). In my previous role at (Previous Company), I (accomplishment or responsibility). This experience has honed my ability to (relevant skill or competency) and has prepared me to take on new challenges with enthusiasm and confidence.

I am committed to (relevant value or goal of the company) and am excited about the opportunity to (specific contribution you hope to make).

Thank you for considering my application. I am enthusiastic about the opportunity to further discuss how my skills and experiences align with the needs of your team. I am available for an interview at your earliest convenience.

Thank you for your time and consideration.

Sincerely, (Your Name)

Key Components of an Effective Letter of Intent for a Job

When you’re writing a letter of intent, it’s important to break it down into simple and essential parts. That way, you can make it easier to write an effective letter.

Let’s take a closer look at what these parts are and how to make them work for you:

Introduction

Start your letter by stating clearly why you’re writing. Mention the job you’re applying for and share your excitement. Keep it short and interesting to grab attention from the start. While maintaining professionalism, consider adding a creative touch or a short anecdote related to your interest in the position. This can make your introduction more memorable.

The body of your letter is where you make your case. So, you have to include the details here.

• Organize the body into distinct paragraphs, each focusing on a specific point. This structured approach enhances readability, ensuring each aspect of your candidacy receives due attention.
• Delve into your skills and experiences, supporting each claim with concrete examples. Instead of just listing qualifications, explain how your skills have contributed to your past achievements and how they align with the job requirements.
• Devote a section to your research about the company. Explicitly mention key aspects that resonate with you, such as the company’s values, mission, or recent accomplishments. This not only shows your proactive approach but also emphasizes your genuine interest in being part of the organization.
• Where applicable, incorporate personal experiences that highlight your alignment with the company culture. Whether it’s a past project, a relevant achievement, or a shared value, these anecdotes can strengthen your case.
• Tailor each paragraph to address specific job requirements. Explicitly connect your experiences and skills to the qualifications outlined in the job description, reinforcing that you possess the necessary attributes.

Conclude the body by expressing your long-term commitment to contributing to the success of the company. Emphasize that you see the role as a strategic fit for your career goals and that you are enthusiastic about the opportunity to grow with the organization.

Conclude your letter

Wrap up your letter neatly in the conclusion. Repeat your interest in the job, summarize your main points, and thank the reader for considering your application. Finish on a positive note to leave a good impression.

Importance of Personalization

All these key components are just the basics. The real way you can make your letter stand out is by personalizing it. Tailor each letter to the job you’re applying for. Use the company’s name and include details about the position. Show that you’ve done your homework and your application isn’t generic.

Find the right balance between being professional and engaging. Avoid using overly formal language, but keep it respectful.

Imagine you’re having a friendly and professional conversation with the hiring manager. This tone makes your letter easy to read while showing your positive personality.

In summary, keep it simple. Break down your letter, personalize it, and strike the right balance. Your goal is to showcase who you are and why you’re the perfect fit for the job in a clear and straightforward way to show that you value their time.

Writing Techniques and Strategies

Creating a strong letter of intent involves using specific techniques and a masterful use of foundations.

Let’s explore some practical strategies to make your letter effective:

1. Storytelling and Demonstrating Value

Tell a brief story about your experiences and achievements. Keep it short and relevant to show how your skills match the job requirements. Clearly explain how your unique qualities benefit the employer.

And always remember, focus on what makes you stand out and how it helps the company.

That’s the main thing that they’re looking for: if you can deliver what they are looking for.

2. Balancing Professionalism and Personality

Keep a professional tone in your letter. Use clear and respectful language, avoiding complicated words or very formal expressions. However, add a bit of your personality to make your letter memorable. Share why you’re passionate about the role without being too casual. Find a balance that shows both your professionalism and genuine enthusiasm.

3. Using Active Voice and Persuasive Language

Use active voice to make your writing direct and engaging. Instead of saying, “It is believed,” say, “I believe.” This makes your message clear and energetic. Mix that with persuasive language to make a strong case. Clearly explain why you are the right candidate, emphasizing your skills and achievements. Avoid vague statements and use concrete examples.

4. Showcasing Achievements with Metrics

In addition to storytelling, quantify your achievements with relevant metrics. Provide numbers, percentages, or specific outcomes to illustrate the impact of your contributions. This adds a quantitative dimension to your accomplishments, making them more tangible for the employer.

5. Addressing Potential Concerns Proactively

Anticipate and address potential concerns that the employer might have about your candidacy. Whether it’s a gap in employment, a career transition, or a change in industry, proactively explain these aspects in a positive light. This demonstrates transparency and helps build trust with the employer.

6. Highlighting Continuous Learning and Adaptability

Emphasize your commitment to ongoing learning and adaptability. Showcase instances where you’ve acquired new skills or adapted to changes in your industry. This signals to the employer that you’re not only qualified for the current role but also equipped to navigate evolving challenges within the company.

7. Expressing Cultural Fit

Go beyond acknowledging the company’s values—explicitly express how you align with them. Use language that reflects your understanding of the company culture and how your values resonate with theirs. This reinforces your suitability for the organization and helps you stand out as a candidate who will seamlessly integrate into the team.

By using these techniques, you can turn your letter of intent into a powerful tool that captures the employer’s attention and effectively communicates your value.

Remember, simplicity and clarity are key to creating an impactful letter.

Advanced Tips: Making Your Letter of Intent for a Job Stand Out

When you want your letter of intent to shine, you really have to go above and beyond. Consider these advanced tips that go beyond the basics:

1. Incorporate Industry-Specific Jargon

When you use words that are specific to the industry you’re applying to, it shows the employer that you really understand the field. It’s like talking their language. For example, if you’re applying for a job in technology, using terms like “agile development” or “user interface” lets them know you’re familiar with the ins and outs of the tech world.

However, always make it clear. Don’t just stuff words in your letter. Only put them there if they fit.

2. Include Brief Testimonials or Endorsements

Adding short quotes from your past colleagues or bosses is like getting a little recommendation in writing. It’s a way of saying, “Other people think I’m good at what I do.” Keep these quotes simple and to the point. For instance, a quick quote like “John always did great work, even when things were busy” gives a fast idea of your work style. It makes your application stronger and lets the employer trust that you’re good at your job.

3. Insightful Follow-Up Strategies

Sending a follow-up email after you apply is like saying, “I’m really interested, and I want you to know that.” This email isn’t long or complicated. It’s a chance to say again how excited you are about the job. You can also mention any new things you’ve achieved or learned since you sent your first letter. It shows that you’re keeping in touch and that you’re serious about wanting the job.

Just keep it short, polite, and thankful for the opportunity. Remember, a well-thought-out follow-up can leave a strong impression on potential employers.

4. Connect with Company Initiatives

Go a step further than just knowing about the company. Show how your skills match what the company is currently working on. Explain how your experiences directly contribute to their projects or goals.

Doing this not only shows you’re serious about the job but also positions you as someone aligned with the company’s plans.

5. Illustrate Growth and Adaptability

Share times when you learned new things, faced challenges, or adapted to changes. Talk about how you’ve grown and developed. Highlight experiences where you successfully adjusted to changes in your industry or came up with new solutions. This tells the employer that you not only fit the current job but can also handle changes, making you a valuable addition to the team.

By using these advanced tips, you not only show your industry knowledge but also add credibility to your letter.

Letter of Intent Can Be a Powerful Tool in Job Search

A well-crafted letter of intent for a job is your way of shining in the job application process. It’s a personal introduction that showcases your qualifications and reveals your genuine excitement for the role and the company. Adapt your approach based on feedback and the changing landscape of the job market . The ability to refine your writing skills will serve you well in your career pursuits.

Make the most of available resources and tools to empower yourself in crafting impactful letters. Whether it’s templates, examples, or proofreading tools, use them to enhance your letters and make them stand out. Creating an effective letter of intent is an art that combines clarity, enthusiasm, and personalization. As you apply for your dream job, let your letters reflect your skills and passion.

Sam Everett is the Founder of Evolved Agents –a real estate mastermind that helps agents sell more homes using online ads and a virtual assistant. He provides free training through his YouTube channel , TikTok , and Facebook Page .

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Letter Of Intent For A Job – 18+ Word, PDF Documents Download!

A letter of intent for a job is somewhat the same as a cover letters that one sends with their resume. This employment letter of intent would explain your interest in a particular organization where you are applying for a job. It would also offer insights into your career objectives or goals or skills that will make you stand out from the rest. Your letter of intent for a job vacancy will offer a quick idea of your sample resume and your abilities to your prospective employer. If you don’t know how to format a proper LOI for a job, take to the sample letter of intent for job templates. You’ll find professional letters for your intention in applying to a department promotion, short contract, graduate school, job interview, formal training, vacant position, and much more.

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How to Write an Application Letter (Sample Included!)

Whether you’re applying for a job , internship , scholarship, or volunteer position, a well-crafted application letter can help you stand out. It's your chance to introduce yourself and make a strong first impression that sets you apart from the competition.

But how do you write an application letter that’s effective? Below, we’ll explain when to use this method of introduction and give you practical tips on writing one that gets results. Plus, we've included a sample application letter and a template to help you create the perfect document for any opportunity.

Apply for the role of your dreams! One of these open jobs on The Muse could be the perfect fit »

What is an application letter?

An application letter is a document sent with your resume to provide additional information on your skills and experience. It's a crucial part of an application for work as it introduces you to potential employers and highlights your qualifications.

While some companies request it at the beginning of the application process, others might ask for it later, or not at all—but it's always a valuable addition.

Unlike a resume, which outlines your work history, a written application allows you to elaborate on your achievements and how they relate to the job you are applying for. It is a much more specific way to introduce yourself and explain why you would be a good fit for the job.

How is an application letter different from a cover letter?

Some people use the terms “application letter” and “cover letter” interchangeably, but there are subtle differences between the two.

An application letter serves as your formal introduction to a potential employer. It highlights your interest in the role, your qualifications, and why you're a good fit for the position. It's a standalone document that provides a comprehensive overview of your skills and experiences.

On the other hand, a cover letter is usually more concise than an application letter and serves as a complementary document to your resume, providing additional context to your job application. It elaborates on specific points from your resume and explains how your background aligns with the job requirements.

Also, job application letters follow a more formal structure, often resembling a traditional business letter. They include your contact information, the date, and the employer’s contact information at the top. An application letter is usually addressed to a specific individual, such as the hiring manager or recruiter. While cover letters also have a professional tone, they can be less formal in structure.

Finally, the application letter is used primarily for job applications, internship applications, scholarship applications, and volunteer positions. In contrast, the cover letter is specifically used to accompany a resume during job applications.

When do you need to send an application letter?

Application letters are typically required when applying for jobs. However, there are other scenarios where you might need one:

• Scholarship applications: When applying for scholarships, this kind of letter can help you stand out by showcasing your academic achievements and career goals .
• Volunteer positions: Some volunteer organizations require an application letter to understand your motivations and skills relevant to the position.
• Internship applications: Internships often require this document to understand your interest in the role and what you hope to gain from the experience.
• Networking purposes: Sending one when reaching out to potential mentors or industry professionals can help you establish a connection and explain your career aspirations.

7 tips on how to write a job application letter

Writing an effective application letter involves more than just summarizing your resume. Here are seven tips to write yours:

1. Research the company—at least do a quick Google search!

Before you start writing, research the company to understand its culture, values, and needs. Tailor your letter to align with the company’s mission and the job description. There is nothing better for an HR professional than feeling that you don’t just want any job; you want to work with them for specific reasons, such as X and Y.

“Address the letter to the hiring manager by name if possible,” says Mike Chappell, CEO of FormsPal , who has more than a decade of experience reviewing application letters. “This shows that you’ve done your research and are genuinely interested in the company.”

2. Use a professional format and design

Your application letter should follow a formal letter of application format. Use a standard font like Times New Roman or Arial, and keep the font size between 10 and 12 points. Include your contact information, the date, and the employer’s contact information at the top of the letter.

There are many layouts online that you can use. Find one that represents your style and complements your resume.

3. Make it engaging from the start with a strong opening

Your opening paragraph should grab the reader’s attention. Mention the position you're applying for and where you found the job listing. If you were referred by someone, include their name. Briefly introduce yourself and explain why you’re interested in the role.

4. Highlight your qualifications—what you can’t fully convey in your resume

In the body of your applicant letter, highlight your relevant skills, experiences, and achievements. “Use specific examples to showcase your accomplishments and how they relate to the job you’re applying for,” Chappell says. “ Quantifiable results can make a strong impact.”

Avoid repeating information from your resume; instead, expand on your most relevant experiences.

5. Show enthusiasm and genuine interest

Employers want to hire candidates who are enthusiastic about the role and the company. Show your excitement for the opportunity. Explain why you are specifically interested in this job and how it aligns with your career goals.

6. Keep it concise

While it’s important to provide enough detail, your application letter should be concise. Aim for one page, with three to four paragraphs. Be clear and to the point, avoiding unnecessary fluff.

7. Proofread carefully

Typos and grammatical errors can leave a negative impression on employers. Carefully proofread your letter before sending it. Consider asking another person to review it as well.

Letter of application sample

Here's a super complete example of application letter to help you get started:

August 1, 2024

Ms. Jane Doe

Hiring Manager

Innovative Solutions Inc.

456 Maple Avenue

Springfield, IL 62705

Dear Ms. Doe,

I am writing to express my interest in the Marketing Manager position at Innovative Solutions Inc., as advertised on your company’s careers page. With more than five years of experience in marketing and a proven track record of successful campaigns, I am excited about the opportunity to contribute to your team and drive impactful marketing strategies.

In my previous role as a Senior Marketing Specialist at Creative Solutions LLC, I led a team in developing and executing a comprehensive marketing strategy that resulted in a 30% increase in brand awareness and a 25% boost in lead generation. My responsibilities included overseeing digital marketing campaigns, analyzing market trends, and coordinating with cross-functional teams to ensure alignment with overall business goals. This experience has honed my skills in strategic planning, data analysis, and team leadership.

I am particularly impressed by Innovative Solutions Inc.’s commitment to leveraging cutting-edge technology to deliver innovative marketing solutions. Your recent campaign, which utilized artificial intelligence to optimize ad targeting, is a testament to your forward-thinking approach. I am eager to bring my expertise in digital marketing and campaign management to your team and contribute to similar groundbreaking projects.

My strong analytical skills, combined with my ability to lead and inspire a team, make me a great fit for this role. I am confident that my background and enthusiasm for innovative marketing strategies align well with the needs of Innovative Solutions Inc.

Thank you for considering my application. I look forward to the opportunity to discuss how my skills and experiences can contribute to the continued success of Innovative Solutions Inc.

123 Elm Street

Springfield, IL 62704

[email protected]

(555) 123-4567

Template for an application letter

You can also use the following application format to structure your application letter for a job:

[Recipient’s name]

[Company’s name]

[Company’s address]

[City, State, ZIP Code]

Dear [Recipient’s name],

I am writing to express my interest in the [Job title] position at [Company name] as advertised on [Where you found the job listing]. With my background in [Field or industry] and a passion for [Specific aspect of the job or industry], I am excited about the opportunity to contribute to your team.

In my previous role at [Previous company], I developed [Specific skills or achievements]. I successfully [Describe a project or responsibility], which resulted in [Quantifiable result or achievement]. This experience has equipped me with [Relevant skills] that I am eager to bring to [Company name].

I am particularly impressed by [Company name]’s commitment to [Specific company initiative or value], and I am enthusiastic about the prospect of working with a team that values [Related value or skill]. I am confident that my skills and experiences align well with the requirements of the [Job title] position.

Thank you for considering my application. I look forward to the opportunity to discuss how my background, skills, and enthusiasm can contribute to the success of [Company Name].

[Your Name]

[Your address]

[Your email address]

[Your phone number]

Common mistakes to avoid

When writing a letter of application for employment, be aware of these common mistakes:

• Being too generic: Focus your letter on the specific job and company, and mention detailed information about them. Don’t default to a one-size-fits-all approach or AI-written document. “It is generally best to avoid using generative AI to write your application letters for you,” says Edward Tian, CEO of AI detector GPTZero . “Only you can write about those specific aspects of your identity and experiences in such a personal way.”
• Focusing too much on yourself: While it’s important to highlight your qualifications, make sure to explain how you can benefit the company. “You can talk about your career goals, college classes that piqued your interest in the type of job you're applying to—just make sure that they tie into why they make you uniquely qualified or well-positioned for the job,” Tian says.
• Including irrelevant information: Avoid discussing unrelated jobs or hobbies, for example.
• Using a casual tone: Maintain a professional tone throughout your letter. Avoid slang or overly casual language.

Need a bit more guidance in your job search? Read this next: How to Apply for a Job Online: 10 Tips to Stand Out and Land an Interview

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Letter of Intent for an Internship

Updated August 6, 2024 Written by Sara Hostelley | Reviewed by Brooke Davis

A letter of intent for an internship is a written document a candidate writes to introduce themselves and show interest in obtaining a paid or unpaid internship with an organization or company. It’s a persuasive letter where an applicant outlines their qualifications, relevant experiences, and career aspirations.

It highlights how the internship aligns with the applicant’s educational and professional goals and emphasizes the potential mutual benefits for the intern and the organization.

Internship Letter of Intent vs. Internship Cover Letter

How to write a letter of intent for an internship, tips for writing a letter of intent for an internship, letter of intent for internship examples, sample letter of intent for an internship, essential documents for interns.

An internship letter of intent helps a candidate establish a general interest in interning for an organization. They can submit this document at any time. In contrast, a candidate submits a cover letter when responding to an available internship position.

Both documents let applicants communicate their experiences and skills. These documents also complement the applicant’s resume and help them explain how their work as an intern can mutually benefit themselves and the hiring company.

Step 1 – Add the Delivery Information

Start the letter by adding the name and address of the internship coordinator in the top left corner. Write your name and address below their information, clarifying you as the letter’s author. Be sure to date the letter.

Address the internship coordinator by including a simple salutation, such as “Dear Internship Coordinator’s Name ” or “To Whom It May Concern.”

Step 2 – Write a Short Introduction

Introduce yourself briefly by stating your name in the letter’s first paragraph. In this paragraph, you can also express your interest in an internship with the company.

Refer to specific aspects of the company’s values, projects, or mission that resonate with you. These details show that you’ve researched the company and have a genuine interest in working there.

A well-crafted Letter of Recommendation for an Internship from a previous employer or professor can also support your application and demonstrate your qualifications.

Step 3 – Explain Your Qualifications

Explain your qualifications, including education you’ve completed, research projects you’ve contributed to, and relevant skills you’ve developed. You can also outline relevant experience, including part-time positions, full-time jobs, or volunteer work you’ve performed in the past.

Step 4 – Tie in Your Goals

State how an internship with the company you’re writing to aligns with your personal interests and professional goals. Explain what skills you will strengthen or develop during the internship and how you’ll apply these skills to your future aspirations.

Step 5 – Write a Closing Statement

Use your closing paragraph to reaffirm your interest in and enthusiasm for the internship program and express your gratitude to the reader for their time. Ask them to contact you to talk about your qualifications in more detail.

Here are some tips to implement when writing a letter of intent for an internship:

• Write a letter to any company you’re interested in. Even if the company you’re interested in doesn’t currently have any open internship positions, their hiring manager may refer to previous letters to find a suitable candidate when a position becomes available.
• Research the company. Research the company to seem knowledgeable about its goals and mission. Learn the details of ongoing internship programs or research past ones to get an idea about future opportunities.
• Finish with a call to action. Invite the recipient to review other supporting documents or contact you for further discussion. This will give them a clear path for the next steps.
• Proofread your letter. Proofread your letter before you send it, ensuring it’s free of grammar and spelling errors. You can also ensure it fully reflects your experiences and conveys why you’re a suitable candidate.

Explore two example internship letters of intent:

Instructor Internship

Here is an internship letter of intent for a candidate looking for an internship in Spanish education:

Thomas Gonzalez Atlanta, GA 30033 [email protected]

July 18, 2024

Ms. Emily Johnson Internship Coordinator Rocky River High School Atlanta, GA 30033

Dear Ms. Johnson,

My name is Thomas Gonzalez, and I’m writing to express my enthusiastic interest in the internship opportunity to work alongside the Spanish I instructor at Rocky River High School. Upon researching your esteemed institution and learning about its commitment to academic excellence and fostering cultural understanding, I’m eager to contribute to your mission as an intern.

I’m currently pursuing a bachelor’s degree in Spanish Language and Literature at Emory University. Throughout my schooling, I have excelled in coursework focusing on Spanish language acquisition, literature, and cultural studies. My coursework has equipped me with a strong foundation in linguistics and pedagogical strategies that I’m eager to apply in a practical setting.

In addition to my studies, I have actively participated in research projects that explore the cultural nuances and historical contexts of Spanish-speaking countries. My research experiences have sharpened my analytical skills and deepened my appreciation for the diversity within Spanish-speaking communities.

I’m particularly drawn to the internship opportunity at Rocky River High School because it aligns perfectly with my career aspirations. I’m passionate about promoting language education and fostering an inclusive learning environment. By assisting the Spanish I instructor, I hope to enhance my teaching skills, gain practical classroom experience, and positively impact students’ language learning journeys.

I’m confident that my dedication to Spanish language studies, combined with my enthusiasm for education and cultural exchange, make me a strong candidate for this internship. I’m eager to contribute to the dynamic learning environment at Rocky River High School and support the mission of preparing students for global citizenship.

Thank you for considering my letter. I invite the opportunity to discuss the position and my qualifications further. Please feel free to contact me at [email protected] .

Sincerely, Thomas Gonzalez

Hospitality Internship

Here is an internship letter of intent for a candidate looking for an internship in the hospitality industry:

Holly Ortner Denver, CO 80201 [email protected]

Ms. Tabitha Stafford Internship Coordinator Snowy Dreams Denver, CO 80202

Dear Ms. Stafford,

I’m excited to apply for the hospitality internship at Snowy Dreams, as advertised. With a dedication to creating remarkable guest experiences and a deep appreciation for the ski resort industry, I’m eager to contribute to Snowy Dreams’ renowned reputation for customer service and hospitality.

My name is Holly Ortner, and I’m working toward my degree in Hospitality Management at the University of Colorado Boulder. Throughout my academic journey, I have honed my skills in guest relations, event planning, and operations management. I’ve developed a solid foundation in hospitality principles, including food and beverage management, front desk operations, and resort marketing strategies.

In addition to my studies, I have gained practical experience through various roles. During my summer internship at a local resort, I assisted with guest check-ins, resolved customer inquiries, and coordinated special events. These experiences have equipped me with hands-on skills in ensuring guest satisfaction and operational efficiency within a hospitality setting.

The internship opportunity at Snowy Dreams aligns perfectly with my career aspirations. I’m eager to further develop my skills in hospitality operations, gain insights into resort management, and contribute to creating memorable guest experiences. I’m particularly drawn to Snowy Dreams’ commitment to excellence and its dedication to providing guests with an unforgettable ski resort experience.

I’m confident that my enthusiasm for hospitality, combined with my education and experience, makes me a suitable potential intern. I hope to bring my energy, creativity, and dedication to Snowy Dreams and contribute to your team’s success.

Thank you for reading. Please feel free to contact me at [email protected] to discuss my qualifications further. I look forward to the possibility of contributing to the hospitality team at Snowy Dreams.

Sincerely, Holly Ortner

Internship Offer Letter

Remember, an Internship Agreement is often a formal contract outlining the expectations and responsibilities of both the intern and the company. It's essential to understand the terms before signing.

Internship Agreement

If you receive an internship offer, you'll typically be presented with an Internship Offer Letter outlining the terms and conditions of the position. Before accepting, carefully review the details, including compensation, job duties, and expected hours.

To protect confidential company information, you might be required to sign an Intern Non-Disclosure Agreement. This document outlines the information considered confidential and the restrictions on sharing it.

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The document above is a sample. Please note that the language you see here may change depending on your answers to the document questionnaire.

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Motivation Letter: What It Is & How to Write One [+ Samples]

3 key takeaways

• Motivation letters are distinct from cover letters because of their audience, context, and purpose.
• Your letter of motivation is a persuasive document that explains your genuine interest for university admissions or volunteer positions.
• You can use Teal’s AI Cover Letter Generator to generate cover letters that can be worked into motivational letters based on your resume

Whether you're applying for a graduate program, research opportunity, or an internship, an effective motivation letter is your golden ticket to standing out. Unlike a cover letter, which focuses on your qualifications, a motivation letter delves into your passion, interests, and the reasons behind your application.

In this article, you’ll learn the differences between motivation and cover letters and can follow a step-by-step guide to craft a compelling motivation letter. You'll also learn how to write one in a few minutes using AI. By the end, you'll have all the tools you need to write a persuasive letter that captures your reader’s attention and helps prove you are the perfect candidate.

Struggling to land interviews? Use Teal's AI Cover Letter Generator to write an effective letter in minutes.

What is a motivation letter?

A motivation letter, or motivational letter, is an application document that discusses who you are and why you want to join a program or mission. It’s used when your motives are more important than your credentials. For instance, motivation letters are often used when applying for bachelor's degree programs, where addressing future goals and academic background is crucial.

When to use a motivation letter vs a cover letter

The application directions will clearly state when a letter of motivation is required. Cover letters and motivation letters are required in certain applications but are used in different contexts. Motivation letters are more common in academia to explain your interest in a specific institution, program, or professor. It’s similar to a letter of interest , but it’s a response to a request instead of a cold message.

On the other hand, a cover letter is submitted for a job application. It describes how you are qualified for the position. While it may mention your motivations, they aren't the focus. If you’re not sure what kind of letter to submit with your resume, default to a short cover letter .

When to write a motivation letter

Motivation letters fulfill a very specific purpose. When the application directions specify submitting a letter of motivation, you must write one to be considered.

A motivation letter is submitted alongside a CV or resume, so the audience knows your experience. When you submit your materials via email, write a quick job application email that specifies you attached your requested motivation letter. This will keep you from being disqualified.

Situations that require a motivational letter

• Graduate student programs for master’s degrees or PhDs, including programs in political science
• Postgraduate research opportunities
• Internships
• Volunteer position
• International education or study abroad programs
• Scholarship applications
• Job applications

In the United States, the most common circumstance requiring a letter of motivation is a postgraduate program application. Students write a motivation letter to convey how their academic experiences and interests align with a university’s specialty.

While a hiring manager can request motivational letters, cover letters usually serve the purpose better. However, a motivation letter for a job might be better if you don’t have a lot of professional experience or formal education. When in doubt, check the application guidelines.

How to write a motivation letter

Have your resume and the application accessible. Refer to the request for precisely what you must include. You can’t submit the same document twice as it’s highly personalized for a particular purpose. For example, including experiences in various digital marketing channels can significantly enhance your application to a marketing program, showcasing your versatility and expertise. Internships at startups often provide broad exposure to most digital marketing channels, which can be a valuable asset in your career development.

How to start a motivation letter

Use a business letter format and the same heading as your resume or CV. It should include your name, contact information, and headline. Below your heading, include your recipient's name, title, company or institution, and address. 

Your introduction

For your introduction, use the professional title and name if you know it, e.g. Dear Mr. Brown. You can otherwise use “To Whom It May Concern” or “the [department] admissions committee.” Introduce yourself and state why you are writing. Don’t bury the lede. Include the name of the program and the school or organization. 

Finish off your introductory section with a version of your resume’s professional summary. A professional summary already mentions your main qualifications, years of experience, career highlights, and key skills. Use this highly relevant information to introduce yourself. 

Motivation letter sample introduction

“I’m writing this letter to express my strong desire to join the Thornton International Exchange Program at USC Thornton School of Music to study at the Royal Northern College of Music. As a current student in the vocal arts and opera undergraduate program, I am eager to further expand my musical horizons through immersive international experiences.”

Your interest in this program

Answer why you are applying to this program. Think about what drew you to it, what excited you as you researched, and what prompted you to start an application. Write specific examples of what interests you.

Motivation letter sample interest paragraph

“I am particularly drawn to Le Cordon Bleu’s esteemed reputation and comprehensive culinary programs, and I am confident that the institution's commitment to excellence aligns with my own dedication to mastering the art of cooking. The opportunity to learn from industry professionals and gain hands-on experience in a vibrant culinary environment is an exciting prospect for me.”

Your background

Keep this portion recent and relevant. Communicate your key points such as qualifications, degrees, or significant coursework. 

Motivation letter sample background paragraph

“My academic background, which includes ensemble, music theory and ear training, global perspectives courses, and private lessons, has provided me with a solid foundation to thrive in an international exchange program. I am enthusiastic about the prospect of bringing a fresh perspective to the program and contributing to the vibrant community at USC Thornton School of Music.”

Not the story of your life—the story that ties together your motivation and background. State it simply in one to three sentences. This is especially important if your background is not an intuitive stepping stone to the opportunity. Not everyone can incorporate a story, so when done correctly, you stand out from  other candidates.

Motivation letter sample stories

Sample story 1

“Despite my academic background in computer science and research, my true passion lies in cooking. I approach culinary creation with the same measured hypotheses and repeated experimentation that I apply in my academic pursuits. This unique combination of analytical education and culinary innovation fuels my dream of becoming a food scientist who develops recipes that bring joy to everyone who tastes them.”

Sample story 2

“As a sophomore, I had the opportunity to participate in a study abroad program, broadening my understanding of global issues and gaining invaluable international experience. This experience has not only enriched my worldview but also deepened my appreciation for the diverse cultural influences on music. I'd like to continue that education through this international exchange opportunity.”

How to end a motivation letter

Summarize your main points in one or two sentences. Reiterate your enthusiasm. Thank the reader for their time and consideration. 

Motivation letter sample conclusion

“I am eager to further discuss how my background, passion for music, and international aspirations align with the goals of the Thornton International Exchange Program. Thank you for considering my application. I am looking forward to the possibility of contributing to, and learning from, the global music community through this esteemed program.”

The sign-off should be formal and respectful.

Motivation letter sample signature

Sincerely, [Your Full Name] Respectfully, [Your Name] Thank you, [Your Name]

How to structure a motivation letter

The main difference between cover and motivational letters is the audience: business hiring teams versus admission committees.

The second difference is the length. Motivation letters are more formulaic, and you must ensure you address everything requested. Cover letters are short, one page maximum. A motivation letter may need two or three pages to satisfy the requirements.

Tips for formatting a motivation letter

Here’s how to format motivation letters:

• Use business letter format
• Maintain a formal and professional tone
• Match your resume’s design for the heading, font, and margins
• Use multiple paragraphs, not one block of text

Once you’re satisfied with your result, save your letter as a PDF or Word doc .

How to write a motivation letter with AI

If you need help getting started, Teal’s AI Cover Letter Generator is one of the few AI tools specifically built for creating effective cover (and motivation) letters.

Here are the tweaks you’ll make to create a motivation letter instead of a cover letter:

• Upload the instructions from the program application for any job requirements 
• Add this as a job in Teal’s Job Tracker with some edits. Change the job title to “prospective student,” “PhD candidate,” or “volunteer.” 
• Save when you’re done.

Choose the application instructions by selecting the job you uploaded. Adjust the Cover Letter AI Settings:

Length : Long, 300 - 400 words 

Tone : Formal

Job description : Check all the requirements and responsibilities you want to address in the letter

Your Custom Prompt : Add any additional details you want to address in the letter

Think of this as your first draft. Teal’s AI Cover Letter Generator will combine your resume’s experience with the application, but with a business slant instead of an academic one. Pay attention to these areas:

• Inauthentic statements
• Job-related words like “hire,” “position,” or “manager” 

Adjust your letter as needed. Your result should meet the requirements of a motivation letter, but you can add more information if you’d like. As with any AI content, you should also give it an accuracy pass and a personalization pass. Is it true to you?

Common mistakes to avoid when writing a motivation letter

Preparing an important application is stressful. You might be balancing your studies, finals, and other applications so it’s easy to lose track of the details. In this case, though, the details really matter. 

Your main concern is having a custom motivation letter for each application. The best letters are highly specific to both the opportunity and you. People ask for motivational letters when they need to know about your motivation to consider your application. 

Avoid these common mistakes:

• Submitting a generic letter that isn’t tailored to the application
• Failing to align your motivation letter to your goal
• Forgetting to include your genuine motivations

Teal's AI Cover Letter Generator can help you avoid forgetting important details from your resume or the application, so you can submit with confidence.

How to align your motivation letter with job descriptions

Your letter will only briefly explain your background, but it’s important to include any prerequisites there. For example, a PhD program will require a bachelor’s degree and a certain number of hours of training or research. Having a bachelor's degree is crucial for certain programs, as it sets the foundation for your future academic and career goals. An exchange program often requires a certain level of language proficiency. Ensure the requirements are easy to find in your letter and on your resume.

To succeed, tailor your resume and motivational letter with requirements and related keywords. Teal’s Resume Matching Mode can help you identify the best keywords in the program or job description. Make sure those keywords appear on your resume as well.

How to make your motivation letters engaging and relevant

You won’t engage your reader's attention if you simply state facts. To compel your audience, you want to write about what motivates you. Although this is formal writing, you must talk about yourself, your experiences, and how they relate to your application. Make it personable.

Motivation letter examples

Now that you understand the steps to creating a motivation letter, with and within AI, it's time to put it all together. Here are a few examples of well written and formatted letters to get you started.

Sample: foreign exchange academic program

This letter addresses the student's purpose, current status, and motivation—all in the first paragraph. They then make a compelling case for why they want to pursue the exchange program, and why they're an ideal candidate.

Sample: culinary educational program

Like the previous letter, this one gets right to the point in the first paragraph. Next, they call attention to specific research and analytic skills they would bring to the table. They close by painting a picture of what this opportunity means to them.

Create a motivational letter with Teal

A great motivation letter will help you earn more opportunities, but requires attention to the application details. Teal’s AI Resume Builder can assist in generating cover letters that can be adapted into motivational letters by uploading application instructions and customizing the letter to reflect personal motivations and relevant experiences. Sign up for Teal today to make your best motivation letter yet.

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