room assignment is

Carina Stegmayer
Aug 30, 2023

New Approaches to Room Allocation or Which Room Gets Assigned to Which Guest?

Updated: Sep 14, 2023

Reservations are still primarily managed manually in most hotels. However, is this approach still appropriate given the current staffing levels and new employee profiles? Is manual room allocation truly the best method to optimize your room plan? What criteria influences these decisions? Or should we consider assigning rooms upon arrival and disregarding guest preferences?

Determining which room is assigned to each reservation has largely remained a completely manual process in the hotel industry. While there are Property Management Systems (PMS) that now automatically allocate reservations within categories, this is based on basic rules and often requires manual adjustments by staff due to changes in occupancy and demand. This can lead to reassigning previously allocated reservations to different rooms. The effort and time that hotels invest in room allocation and the regular shuffling (sometimes referred to as a "Tetris game") can take up several hours per day, especially for larger properties with high occupancy.

Effective room allocation that takes various criteria into account is not only labor-intensive but also results in accommodating guest preferences and profiles, allowing guests to check into the room that suits them upon arrival. For manual room allocation, there are numerous tutorials available, and hotel chains provide additional guidelines to be considered by the front desk team during the assignment process.

Some hotel employees, due to their long-term tenure at the same property, are not only highly skilled at performing this task but also find it fulfilling when they allocate reservations after hours of work, managing to create gaps for additional requests or fulfilling guest preferences.

However, reality presents a slightly different picture. On one hand, there's a shortage of skilled labor, and employees are expected to handle a wider range of tasks. On the other hand, there's a decreasing number of staff members who stay at the same property long enough to know every room and allocate reservations effectively. Manual room allocation and the need to make changes to a confirmed booking add extra (work) costs. These costs are often not accounted for in the hotel industry and are recorded as general front desk activities, which significantly reduce profits and guest-facing time. Reservations are sometimes assigned based on individual employee preferences, and under high pressure, reservations are shifted simply to fill gaps in the room plan as efficiently as possible, regardless of the room's value or category. Free upgrades become necessary in such cases. Optimizing the room plan is an ongoing process, especially during peak occupancy periods.

Why is it so difficult to implement room assignments correctly?

In addition to the multitude of criteria that an employee would need to consider when making assignments, the employee also needs a deep inventory knowledge to carry out a suitable allocation.

Among the additional criteria are, for example: guaranteed versus non-guaranteed bookings, direct bookings versus bookings through third-party channels or specific providers, bookings for families, seniors, guests requiring accessible rooms, adjoining rooms, specific bed configurations, and other guest preferences, repeat guests, check-in and check-out times, etc.

The complexity that comes with effective room allocation is undeniable. Additionally, gaps in the room plan must be minimized, especially since these gaps cannot be automatically sold and could lead to revenue losses, particularly during periods with minimum stay requirements if gaps cannot be sold – for example, over the phone.

While long-serving employees might still find this task meaningful, a closer examination of this workflow raises the question of how feasible and contemporary it is to carry this out with reduced staffing. It's worth considering whether younger generations of employees would value this task in the same way or simply view it as an additional burden to complete without taking into account the aforementioned points.

How can a room plan be optimally utilized?

One approach could be to only assign reservations upon arrival and disregard any preferences or requests. However, this contradicts the goals of any hotelier who aims to meet the needs of their guests and provide them with an unforgettable stay. Moreover, such a strategy is more likely to result in overbooking of room categories, an increased number of complimentary upgrades, and negative guest feedback. Effective demand management also involves considering stay restrictions to minimize gaps in occupancy, and last-minute room assignment is suboptimal in this context.

The fundamental issue lies not only in the lack of skilled personnel, lack of knowledge about the property, or time for allocation but mainly in the fact that room inventory isn't detailed enough in systems to be used as criteria for assignment.

However, who says that room inventory must continue to be managed solely within categories, and how can artificial intelligence be better employed in this case?

From this point onward, hotel staff can rely on professional support for room assignments. This not only brings significant time savings but also doesn't require extensive tenure or product knowledge of the inventory. Most importantly, it enables continuous optimization of the room plan as reservation statuses change. With a revamped inventory management, gaps can be automatically filled and the fulfilment of guest preferences based on specific room criteria can even be monetized.

Room assignments using artificial intelligence every room assignment involves certain considerations: Should the guest's preference be taken into account to satisfy them, or should short-term revenue be optimized? With a detailed inventory structure and the use of artificial intelligence, an optimal room assignment solution can be created dynamically, adapting to the desired strategy with each new booking situation.

It's comparable to the invention of the washing machine: While you still need to put the laundry in the drum, set the wash program, and press start, from that moment on, you save an immense amount of time, and the result is much better than continuing to wash the laundry by hand.

The tasks and requirements for hotel employees are constantly changing, much like in many other industries. However, the hospitality sector is a service industry where the primary focus is on providing guests with a service and ensuring a positive stay experience.

The cloud-based technologies available in the hospitality industry not only allow many tasks to be carried out from different locations (remotely), but also enable employees to have more time available for guests. This is achieved by digitizing and ideally automating downstream operational processes.

An optimized room plan is just one of many operational tasks that can be automated using intelligent technology in the future. Such automation could significantly reduce the current workload while simultaneously efficiently accommodating guest preferences and room plans to maximize revenue for the establishment.

For those interested in learning more about this topic, further details about GauVendi's Inventi-Flow solution can be found directly on their website, along with the option to schedule a non-binding demo session.

LIST: LET Room Assignments September 2024 Teachers board exam

MANILA, Philippines – The Professional Regulation Commission (PRC) will release soon the full list of room assignment for the September 29, 2024 (Sunday) LET - Licensure Exam for Teachers or teachers board exam to be conducted in at least 38 testing centers in the country.

LET as one of the biggest licensure exam being handled by PRC and the Board of Professional Teachers (BPT) is expected to amass a total of over 100,000 takers (Elementary and Secondary).

According to PRC Resolution No. 1836 series of 2024 for the revised schedule of board exam from August to December 2024, the September 2024 LET shall be conducted in Manila, Baguio, Butuan, Cagayan de Oro, Calapan, Cebu, Davao, Iloilo, Koronadal, Legazpi, Lucena, Pagadian, Palawan, Pampanga, Rosales, Tacloban, Tuguegarao, Zamboanga, Antique, Bacolod, Batanes, Bayambang, Bohol, Catanduanes, Catarman, Cauayan, Digos, Dumaguete, General Santos, Ilocos Norte, Ilocos Sur, Kidapawan, Laguna, Marinduque, Masbate, Mati, Occidental Mindoro, Romblon and Tagum.

Here's the complete list of room assignment for September 2024 LET (check back for the activation of links):

Manila (NCR)
Cagayan de Oro

Additional testing centers:

Catanduanes
General Santos
Ilocos Norte
Occidental Mindoro

PRC General Instructions to LET Examinees

1. Check or verify your school/building assignments at the PRC official website (www.prc.gov.ph) or through the Notices/ Announcements to be posted at the PRC premises two (2) to three (3) working days before the date of examination.

2. On the day of the examination, report to the school/building assignment not later than 5:30 A.M. Be punctual. Late examinees will not be admitted .

3. You are required to wear the following attire on examination day:

a. Male Examinees - Tucked-in white polo shirt with collar (without any seal, logo or mark), decent pants or slacks

b. Female Examinees - Tucked-in white blouse or shirt with collar (without any seal, logo or mark), decent pants or slacks

4. Pursuant to Board Resolution No. 25 (s 2019), "Recommending Modifications to Commission Memorandum Circular No. 19 (s 2008): Updated list of non-programmable calculators allowed to be used in the licensure examinations", examinees for the Secondary level, with major in Mathematics, may use calculators during the LET, provided, that such calculators have the following features only: addition, subtraction, multiplication, division, trigonometric function, logarithm and xy.

5. Examinees must be well-groomed , with hair properly clipped and/or pony tailed.

6. Bring the following on examination day:

a. Official Receipt of payment of application for examination

b. One (1) piece Long Transparent White Plastic Envelope (for keeping your valuables and other allowed items)

c. One (1) piece long size brown envelope

d. Two (2) or more Pencils (No. 2)

e. Ball pen with black ink only .

7. The following are STRICTLY PROHIBITED inside the examination rooms/premises:

a. Books, notes, review materials, and other printed materials containing coded data/information/formula;

b. For LET Elementary Level - all kinds of calculator

For LET Secondary Level - all kinds of calculator except for those with mathematics major pursuant to the Board Resolution No. 25 series 2019.

Note: Only one basic calculator shall be allowed inside the examination room. All calculators shall be inspected and have to be reset before the start of the examination.

c. APPLE, SAMSUNG AND OTHER SMART WATCHES, CELLULAR PHONES, EAR PLUGS, TRANSMITTERS, PORTABLE COMPUTERS, BLUETOOTH AND OTHER ELECTRONIC GADGETS/DEVICES WHICH MAY BE USED TO RETRIEVE DATA/INFORMATION AND/OR TO COMMUNICATE FOR WHATEVER PURPOSE.

d. Bags of any kind (ladies’ bag, shoulder bags, attaché case, backpack, etc.);

e. Other examination aides not stated in this program.

All personal belongings of the examinees shall be surrendered to the proctor and shall be placed in a secured space within the examination room.

The rules on the conduct of bodily search, inspection of personal belongings of the examinees, and the seizure/confiscation of prohibited items during the licensure exam (Annex A of PRC Memorandum Order No. 57 (s. 2020) shall be strictly observed.

8. Examinees and examination personnel are encouraged to observe the minimum health standards per DOH Circular No. 0324 (s. 2023) through the conduct of the examination.

9. Read carefully and follow the instructions on your NOTICE OF ADMISSION and EXAMINEES GUIDE.

COVERAGE OF EXAM

The second licensure exam for teachers this year covers general education and professional education subjects (Elementary Level) and with the inclusion of specialization for Secondary Level only.

To pass the examination, taker must obtain an average rating of not less than 75% and must have no rating lower than 50% in any of the tests.

To learn more about the detailed coverage of examination and the full instructions on exam day, read below program of September 2024 LET:

Sept 2024 LET Program

UPDATES AND RESULTS

PRC Board News will continue to update this site for the relevant information and results of September 29, 2024 LET board exam. You may also check out the official website of PRC (prc.gov.ph) for other updates.

Contact Form

ROOM ASSIGNMENTS: September 2024 Licensure Exam for Teachers (LET)

The Professional Regulation Commission (PRC) releases the room assignments for the September 2024 Licensure Exam for Teachers (LET) a few days before the examination.

This year’s 2nd batch of Licensure Exam for Teachers (LET) will be conducted in the following testing centers nationwide: NCR, Baguio, Butuan, Cagayan de Oro, Calapan, Cebu, Davao, Iloilo, Koronadal, Legazpi, Lucena, Pagadian, Palawan, Pampanga, Rosales, Tacloban, Tuguegarao, Zamboanga, Antique, Bacolod, Batanes, Bayambang, Bohol, Catanduanes, Catarman, Cauayan, Digos, Dumaguete, General Santos, Ilocos Norte, Ilocos Sur, Kidapawan, Laguna, Marinduque, Masbate, Mati, Occidental Mindoro, Romblon, and Tagum.

The Board of Professional Teachers is headed by Dr. Rosita L. Navarro – Chairman, Dr. Paz I. Lucido – Vice Chairman, and the members, Dr. Paraluman R. Giron, and Dr. Nora M. Uy.

Room Assignments

Below are room assignments for the September 2024 Licensure Exam for Teachers (LET) :

Mathematics
Social Studies
Values Education
Agri & Fishery Arts
Biological Sciences
Physical Science
Elementary (PWD)
English (PWD)

Batac, Ilocos Norte

Bayambang, pangasinan, biñan, laguna, cagayan de oro, candon, ilocos sur, cauayan, isabela.

Elementary (with PWD)
MAPEH (with PWD)
Social Studies (with PWD)
TL TVE (with PWD)

General Santos City

Kidapawan city, koronadal city, occidental mindoro, oriental mindoro, pagadian city, rosales, pangasinan, tacloban city, virac, catanduanes, let coverage.

The September 2024 Licensure Exam for Teachers (LET) will cover the following topics:

General Education (GenEd)

English – Study and Thinking Skills, Writing in the Discipline, Speech and Oral Communication, Philippine Literature and Master Works of the World
Filipino – Komunikasyon sa Akademikong Pilipino, Pagbasa at Pagsulat sa Panananaliksik at Masining na Pagpapahayag
Mathematics – Fundamentals of Math, Plane Geometry, Elementary Algebra and Statistics and Probability
Science – Biological Science – General Biology, Physical Science with Earth Science
Social Sciences – Philippine Government New Constitution with Human Rights, Philippine History, Basic Economics, Taxation, Agrarian Reform, Society, Culture with Family Planning; Rizal and other Heroes, Philosophy of Man, Arts, General Psychology and Information and Communication Technology

Professional Education (ProfEd)

Teaching Profession, Social Dimensions of Education
Principles of Teaching, Educational Technology and Curriculum Development
Facilitating Learning, Child and Adolescent Development
Assessment of Student Learning, Developmental Reading
Field Study and Practice Teaching

Specialized subjects were covered in the examinations for the specialization in English, Filipino, Biological Sciences, Physical Sciences, Mathematics, Social Studies and Social Sciences, Values Education, MAPEH, Agriculture and Fishery Arts and Technology, and Livelihood Education.

Program for September 2024 Licensure Exam for Teachers (LET) from PRC.

PRC Regional Offices Directory

If you have concerns and you need help from the Professional Regulation Commission, you can now access their office address, contact number and email address through this link: PRC Official Directory

PRC LERIS Account Assistance

If you have technical concerns with the with your LERIS account, including resetting your password, mismatched record edit, and other related concerns, you may email the Licensure Exam Division through the following emails:

Exam Updates

To keep updated on the official results and other updates regarding the conduct of the September 2024 Licensure Exam for Teachers (LET) , we advise our visitors to bookmark this page, visit PRC’s official website, follow us on our social media pages:

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52 Comments . Leave new

Where to find the room assignments ma’am/sir

[email protected]

Pano po makikita room assignments sa NCR po

When is LET exam?

This coming September 29 po ma’am

paano po ma open ung room assignment po sa pampanga pang secondary po. slmat po

Pwede po makisabay San ka po sa Pampanga?

Paano po Makita o ma open ung room assignment po sa tacloban pang secondary (tle) Thank you po😊😊😊

Paano po Makita .Ang room assignment Bacolod po

Paano po makikita Ang room assignment?

Paano po makikita ang room assignment

Paano ko po makita ang room assignment

Paano po makita ang room assignment dito sa Pampanga po ? Salamat po in advance

Paano po malalaman yung room assignment?

Paano po makita ang room assignment sa Baguio secondary po?

Can’t see the room assignments

Paano ko po Makita room assignment

Pano makita ang room assignment?

Paano makita ang room assignment?

Paano malalaman ang room assignment?

Required po ba ang vaccination card? Di ba pwede picture lang ang ipakita?

Hindi po ma open yung yung ta tacloban po

Hindi po ma open yung sa tacloban po

Paano Po ma view Yung room assignment?

How to view manila room assignment for let exam..thank you

Paano po ba ma open yung room assignment po Cebu po

Kailan ba malalaman Ang room assignment???

magndang araw po bkit hndi po nkasama un name ko sa list exam for let this coming sept

How to view the room assignment po?

Paano po Malaman Yung room assignment?

Pano po sa tacloban? Hindi ko po mabuksan

Good day po. How po makita ang room assignments? Salamat

Room assignment

Paano po makikita ang room assignment po ng Social Studies. Salamat po

Pls send me my room assignment. Thank you

Paano po Makita ang assignment room po Filipino po

bakit di po maopen ung room assignment sa secondary Baguio

Koronadal city branch, paano mo makita ang room assignment Secondary/English

paano po makita ang room assignement for NCR?

paano po makita

paano po makita ang room assignment for Secondary sa Dumaguette?

Pano ko po makikita assign room elementary, BUTUAN po.slamat

Good evening po! May I ask po when will the room assignment for exam takers in Sta. Cruz Laguna be posted? Thanks

Room assignment po for Ilo ilo Elementary – Bacolod yun PDF. Pls reupload room assignment for ILOILO ELEMENTATY. Thankyou

Tuguegarao city po Secondary Major in TLE po maroon na po bang room assignment Thank you

Good day po ma’am / sir

Paano Po malalaman Yung room assigned po. From Zamboanga city po bachelor elementary education Po. Salamat

Pde Po mlaman list Ng examinee Ng lucena Po slmt

Paano ko po makikita Ang room assignment for elementary, from Zamboanga po Salamat

Hindi po mapindot yung sa Dumaguete

Pano po makita room assignment for manila po?

Room Assignment and Operations – Unlocking the Mystery

The relationship between room assignment and hotel operations is multi-pronged, complex, and in many respects a “black box” for hotel managers..

Hotel reservations are too varied, and inventory too complex, to determine how room assignment should function optimally in the broader workings of a hotel, but this much we do know: Many guests are unsatisfied with the rooms they receive, and that translates into lower guest satisfaction and less repeat business. Room assignment is a complex task that is easy to "mess up," and requires training of front desk personnel and integration into the broader operation of a hotel. This takes time, and resources. And without a doubt, most hotels are leaving "money on the table" by not optimally assigning guests the right room at check in.

In what follows, we aim to spark some thought and reflection on your own operation - and help you gain some perspective on this important subject.

Understanding the Impact of Room Assignment – Beginning at the Beginning In a previous article [add link], we established the booked room as the core product of a hotel, and suggested how important it is to reduce the number of room categories offered in the booking process.

But do you realize how exponentially difficult it is, under currently room assignment constraints, to fulfill each guest's request to the maximum extent possible, producing that elusive "happy customer?"

Take a quick look at the below room categories, picked at random from a brand's website. In both cases, and in almost all cases of base room categories, the bed type choice is unclear.

Continue in the booking process (on this particular site), and you can specify your preference

Notice that on this particular site, the brand gave itself the ability to more closely track a guest's preferences. On most booking sites, only a generic comment can be added, making tracking of room related requests even more difficult.

With a booking completed, the available inventory for 'Coral Rooms' is decremented by 1 for the date booked. There is however no guarantee that the hotel will be able to fulfill my request for a King bed. Had I picked a category with a distinct bed type, my chances of fulfillment would be significantly higher, but since no one can actually say how many KING beds are available in CORAL rooms and for the date(s), it is basically a gamble. It is even a bigger gamble of you add in the functions, combination CORAL + KING + HIGH, and ELEVATOR.

Adding to the complexity, the agent performing room assignment needs to also consider the impact of different overlapping stay lengths, number of adults, children, loyalty based upgrade requirements, impact of this and previous room assignment decisions on other reservations current and future, and not least, the 'style' of the individuals responsible for the process on that day.

At the moment of check-in, the front desk agent also needs to make sure the room is clean and inspected, may have to swap rooms with other reservations, sell the guest on not having the high floor or having to wait an undetermined amount of time… and ideally, to produce revenue, they should try to upsell the guest to the better, but less popular suites, ensure that all documents are in order, the reservation accurate, the deposit paid or a credit card swiped, guests understand the various fees charged, and on and on and on. All that becomes the responsibility of your front desk staff. Because they are the only ones that are certain to meet the guest, they are naturally asked all kinds of additional things, sell a table reservation, spa, and explain the resort… - not only from management, but also from the guests.

So when we unpack it, it's a very complicated picture, with lots of moving parts, at least the parts that are left to the desk agent.

Is it any wonder errors happen, revenue is left on the table, and check in is often a stressful time for guests and agents?

There are additional factors. Member services pushes check in personnel to ensure that loyalty members all get the upgrades they should be entitled to; marketing seeks to improve guest reviews; overall, Revenue management to increase ADR via upselling, reservations to reduce the fragmentation of the inventory, and the GM to reduce the unsightly wait lines to check in or out – sometimes, the GM criticizes supervisors because they failed to go through the full scripted welcome procedure and rooms control, or because they made assignment decisions "on the fly," which produced additional work for the next days.

As a result of all this complexity, a typical front desk operation today has often as much staff in the back of the house, as there are agents facing customers. It is only natural that the task of room assignment is gradually being moved to specialized staff in the back office. And it is increasingly clear, that the front desk has not kept up with the times. Some of it is due to antiquated systems, some due to the industry's characteristic attachment to legacy systems – particularly in all things having a direct impact on guests. Most commonly, the rooms division will ask for more staff to improve guest satisfaction, while management will ask to reduce cost.

How Do We Solve The Problem?

It is not easy.

A 100 room hotel with stay lengths typically between 1 and 4 nights and an occupancy slightly above 80% will produce a number of theoretical placement possibilities that a single processor core at 4 GHz would need longer to compute than the Cosmos is estimated to last.

Even if one presumes a strong correlation between booked and assigned room category, there are still tens of millions theoretical placement combinations. Nowadays, the task is often assigned to specialized employees with very detailed knowledge of the hotel and a high degree of intuition - exactly the staff that you would rather have available at the desk to deal with difficult situations.

Adding more staff will yield limited results, as each pair of eyes can really only consider a partial problem at a time. The more you distribute the work, the more incoherent the overall result.

So here are some moves to consider:

1. Start by measuring certain key indicators. Have your teams define what is the most important data to keep track of, and then identify the reports and data sources that will allow keeping track of these. Which are the most important feature requests to pursue? How many availability-based upgrade promises are kept? How many key feature requests could be fulfilled and how many early check in or late check out requests couldn't and why?

Add the number of total up and downgrades due to balancing and the movements by room type. This will provide you with an objective base line against which to improve.

2. Today's operations are much more complex than they were 20 or even just 10 years ago, and you need to effectively manage that complexity. You need to become more analytical and ruthless in identifying areas of concern and developing necessary changes to the operation. You need to become change agents and establish a culture where transformation is welcome, rather than viewed with suspicion. The operation of the future needs to be nimble, and systems must be able to adapt more easily and quickly.

Systems are more connected, but also more disjointed than ever - and functional improvements to hotel's core systems have been limited. Suggesting that Front Desk staff '…just have to do a better job…' is disingenuous and only reveals that the complexity of this task is not well understood.

The degree to which revenue is directly impacted by better fulfillment of the core contract depends on the individual operation, but I would like to invite you to track the following values:

Average incremental spend per day/adult and per day of week for:

- Guests assigned to a room not fulfilling requested key features (i.e. VIEW & BED) and up to the value of the booked category

- Guests assigned to a room fulfilling requested key features of at least the value of the booked category

Bringing it All Together

Today's hotel operations are being squeezed - on the one hand, between an increasingly demanding guest, and on the other, by technological limitations that hold back the potential for understanding the complexity of the new operating environment in order to fully satisfy that guest, and generate higher revenues.

We must embrace the complexity, not turn away from it. And continue to search for innovative solutions.

About hospitalityPulse

hospitalityPulse was designed by hotel technology and operations veterans tackling one of the most difficult problems hotels are facing: room assignment and its direct effect on guest satisfaction. Our patent-pending optimization algorithms, combined with an intuitive user interface enable hoteliers to assign the optimal room for every guest, every time, with consistent efficiency. Using the multi-dimensional FIRE engine, hoteliers can rely on providing the booker with the trueAvailability TM of room and feature combinations on the dates selected. roomPulse dynamically optimizes each room assignment in real-time, all the time. Visit us at www.hospitalitypulse.com.

Pierre Boettner hospitalityPulse, Inc.

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Departments & Offices
Residence Life
Housing Options

Room Assignment Process

We encourage you to familiarize yourself with your upcoming room assignment process. W&M separates room assignment processes based on specific groups, including:

New Fall Undergraduate Students
New Fall Graduate Students
New Spring Students (All)
Returning Students

Be sure also to review important information on the following topics found below:

Disability & Religious Housing Accommodations
Two-Year Live-On Requirement
Housing Contract Release Requests

Housing Waitlist Process

Gender-inclusive housing.

Explore these additional community housing options:

Living-Learning Communities
Fraternity & Sorority Communities

Most W&M students can self-select into their specific room for the academic year and have the option to pre-select their roommate(s). Returning students make their room selections during the spring for the upcoming academic year, and new students make their academic year room selections in June. We look forward to having you live with us!

Quick Access

Housing accommodations.

Students approved for disability accommodation must also sign a housing contract before being assigned a space.

Disability accommodations in housing are not automatically renewed for each academic year and must be requested and approved each academic year. An approved housing accommodation does not guarantee that a student can secure on-campus housing, and all upper-level students are subject to the housing lottery unless specifically exempted.

Disability Housing Accommodation Approval for Returning Students

All disability housing accommodation requests must be made to Student Accessibility Services (SAS).

Students seeking or receiving a disability housing accommodation approval must sign the housing contract in the Housing Application on the housing portal by the due date to be eligible to participate in the room selection process.

Please note if you are a returning student in a residence hall with a window unit, you will not be added to the returning student's early room selection process, as all upper-level halls have cooling systems.

Disability Housing Accommodation Approval for New Students

If you require housing accommodations due to a disability, please contact Student Accessibility Services (SAS).
AC Approvals - If you have a disability requiring air conditioning, please contact Student Accessibility Services in the Dean of Students Office.
DO NOT WAIT until after the New Student Room Selection process ends, hoping to select a space that accommodates your disability, including air-conditioned buildings. A delay in approvals for accommodations will prevent you from participating in the new student early room selection process, where students can select a space that meets their approved disability needs.

Students seeking or receiving a disability housing accommodation approval must sign the housing contract in the Housing Application area of the housing portal by the due date to be eligible to participate in the room selection process.

There are no guarantees that students will be able to select space that meets their accommodation needs during the traditional new student room selection days at the end of the new student room selection week.

Due Dates For Disability Housing Accommodation Requests

January 8, 2024 - The deadline for spring 2024 is for residents to submit new requests or adjustments with Student Accessibility Services .
February 5, 2024 - Deadline for returning students to submit fall 2024 requests with Student Accessibility Services .
May 13, 2024 - Deadline for new graduate students to submit fall 2024 requests with Student Accessibility Services .
May 31, 2024 - Deadline for new undergraduate students for fall 2024 to submit requests with Student Accessibility Services .
These deadlines mean that you must have submitted all documentation needed for an accommodation (this includes single occupancy room accommodations) by the stated due date.
Requests will continue to be considered after these dates, but accommodations may be delayed based on space and availability.

Important Reminders

Students approved for religious accommodation must also sign a housing contract before being assigned a space.

Disability accommodations in housing are not automatically renewed for each academic year and must be requested and approved each academic year. An approved housing accommodation does not guarantee that a student will be able to secure on-campus housing, and all upper-level students are subject to the housing lottery unless specifically exempted.

Requests for religious housing accommodations will be considered case-by-case basis according to documented need. Following a thorough review through the Planning, Strategy & Integrative Practices Office , they will make recommendations as appropriate to Residence Life.
January 8, 2024 - spring 2024 residents only for spring 2024 requests
February 5, 2024 - returning students for fall 2024 requests
May 13, 2024 - new graduate students for fall 2024 requests
May 31, 2024 - new undergraduate students for fall 2024 requests

For questions, please contact the Planning, Strategy & Integrative Practices Office directly.

Live-On Requirement & Contract Release

Failure to sign the contract will not release a student from this requirement, and Residence Life will still provide a housing assignment. Our office will follow up with students who are required to live on campus to confirm completion of the housing contract.
A student is expected to occupy the assigned room unless Residence Life has issued a written notice of approval and/or contract release.
Students are not considered exempt from the residency requirement if they do not complete a housing application and/or contract. Failure to take possession of the assigned space is not grounds for an exemption to the residency requirement and/or to have associated charges reversed.

When do housing contracts go live?

January 29, 2024 – Returning students online housing contract for fall 2024
May 1, 2024 – New students online housing contract for fall 2024
November 1, 2024 - New and returning students online housing contracts for spring 2025 only

Does the two-year live-on requirement include transfers?

Traditional transfers - No, traditional transfer students are not included in this requirement.
Pathways transfers - Yes, Pathways transfers are required to live on campus for their incoming spring semester and the following fall and spring semesters.

Study Away Programs

If you plan to study away in the fall of your sophomore year/3 rd semester, you will be required to live on campus the spring semester of your sophomore year/4 th semester. If you study away in the spring of your sophomore year/4 th semester, you will not be required to live on campus in the fall of your junior year/5 th semester.

If you participate in the Semester in Washington D.C. Program and live in the Washington Program student housing in the fall or spring of your sophomore year, this will count toward your two-year live-on requirement.

Can first- or second-year students be released from the housing requirement?

Generally, the answer is no. However, there are limited circumstances under which a first- or second-year student might request release from the housing requirement.

Reasons for contract release eligibility are limited to the following:

Students who are married
Students with dependent children who reside with them
This option is only considered if Residence Life is unable to provide housing that meets the approved accommodation.
Students who reside full-time during the academic year at the primary residence of the parent(s) or legal guardian(s) within 60 driving miles from the W&M Williamsburg campus.

Can first-year and sophomore students have cars on campus?

First-years and sophomores may only have cars on campus under special circumstances, requiring prior written approval from Parking Services .

Need to complete a housing contract and application? Head over to the housing portal .

What do I need to know about applying for a release?

Students enrolled full-time are required to live in on-campus housing during their first two years following their high school graduation unless they apply for and are granted a housing contract release.

Before you look at the requirements for each release, there are a few things to remember.

The deadlines to request a contract release for the 2023-24 and 2024-25 academic years are by add/drop each semester.
Meeting the criteria for eligibility for a residency waiver does not mean a student will automatically be granted an approved waiver. It means that their request will be advanced for final consideration.
A limited number of students will be granted an exemption.
Do not sign a lease in the community until you have received written approval for your exemption. Signing a lease will not be considered a valid request for a contract release.

Commuter Release

Students requesting this release must be living at the legal residence of a mother/father or legal guardian (who established guardianship before the student turning 18) AND
The residence must be located within 60 driving miles of campus for spring 2024 and the 2024-25 academic year.
The mother/father or legal guardian must live at this residence 5 out of seven days a week.
The student may NOT live with another current W&M student unless the current student is a sibling and both live at the legal residence of the mother/father or guardian.

Financial Hardship Release

When the student has a significant verified need for financial assistance as indicated by the Financial Aid Office that grants, scholarships, loans or other available funding identifiable by the university does not fully fund.
After a residence hall contract is signed, "extenuating financial circumstances" are defined as situations over which the student has had no control (such as loss of parental support due to death, divorce, loss of employment, catastrophic health issues, bankruptcy), which create a financial hardship and which have occurred after the contract was signed.

Disability Release

Students who are requesting a release based on a disability need that can be supported with documentation should submit the documentation and petition to Student Accessibility Services .

Other Release Types

Marriage: The student gets married. A copy of the marriage certificate is required for verification.
Dependent: The student has a dependent. A copy of the birth certificate is required for verification.
Study Away: The student is accepted into a William & Mary-approved fall study away program. Verification must be received from the Reves Center or the Registrar. Spring study-away requests can be made during the fall semester.
Withdrawing: The student is ending their enrollment at W&M, which may include withdrawing from the university, being academically dismissed or transferring to another institution. Verification is required from the Dean of Students Office or the student program.

Additional Information

Failure to obtain an approved contract release from Residence Life will result in the posting of the semester housing charges to the student. Any first- or second-year student registered for the fall semester who fails to sign up for housing and has not been approved for contract release will automatically be assigned a room and meal plan and will be responsible for those charges unless a contract release request from the housing contract is completed and approved.
Nonpayment of this charge may result in the cancellation of classes and/or restriction from registering for any additional classes.
Any student found to have provided false information on the contract release request form or during this process may be subject to university disciplinary action.
A student is expected to occupy the assigned room unless a written notice of approval and/or contract release is issued from Residence Life. A student is not considered exempt from the residency requirement or released from their housing contract until Residence Life approves a request in writing. Failure to take possession of the assigned space is not grounds for an exemption to the residency requirement and/or to have associated charges reversed.

Contract Release Submission, Evaluation & Decision Process

Contract release requests must be submitted on the contract release page of the housing application.
Any contract release request not completed within thirty (30) days of initiation will be discarded.
Contract release requests will be reviewed based on current policies stipulated in the housing contract.
Applicants will be notified of the decision in writing.
Release request decisions are final. There is no appeal process.
Residence Life generally will respond to initial requests within fifteen (15) business days.
Contract release requests will not be reviewed after add/drop, both fall and spring semesters.

Where to Submit a Housing Contract Release Request

You will need to log into the housing portal under the 2023-2024 housing application or 2024-25 housing application (as pertains to your situation) and select the Contract Release Request page to submit a request.

Students required to live on campus - High school graduation years 2023 and 2024
Spring 2024 study away students
Living-learning communities such as Africana House, Mosaic House and Language Houses
St Andrews William & Mary Joint Degree Programme students currently at St Andrews who sign the housing contract in the 2024-25 housing application by the published due date
1693 Scholars
Spring 2024 newly admitted Pathways transfer students
Fraternity and sorority housing
Roommates of approved early room selection students with a room selection time slot
Some students will withdraw from the room selection process for various reasons, such as study abroad opportunities and other changes to circumstances. When this happens, reinstated students will be contacted with either a room selection time slot or assignment as these spaces open.
If you plan to live with a not waitlisted roommate, they will not be able to hold a space for you or pull you into their room while you are on the waitlist.
When students are waitlisted, reinstatements are randomly issued as space becomes available, meaning there is no ongoing numbered waiting list. Our assignment system randomly identifies a waitlisted student each time a space is vacated. There is no specific order to the waitlist.
After completing the room selection process, reinstated students will be emailed a room assignment as space becomes available throughout the spring and summer. We will continue to assign newly available spaces to reinstated students through August 1, 2024.
Wait list students are housed before former students, transfer students (except for designated transfer spaces), and currently enrolled students who did not sign a 2024-25 housing contract by 5pm on February 13, 2024.
As a waitlisted student who is not required to live on campus, you are permitted to seek off-campus housing and request cancellation of your housing application without penalty through August 1, 2024, providing there is an active waitlist.
If you want to begin an off-campus search, we recommend starting with the Williamsburg Off-Campus Housing site.
To submit a request to cancel your contract, please return to the "Request to Cancel" page of your 2024-25 housing application on the  housing portal , read the information listed there, select that you wish to cancel, and click "Save & Continue" at the bottom of the page. After the Residence Life staff reviews your request, they will send a confirmation email.

Why is there a waiting list for housing?

A waiting list happens when the demand for on-campus housing exceeds our available space.

Housing contract cancellation deadline

The 2024-25 housing contract cancellation deadline is August 1, 2024, for those students who are not required to live on campus if a housing waitlist occurs in the spring of the upcoming year. No cancellation fee would be applied through August 1, 2024, provided no active waitlist exists.

How many people are on the housing waitlist?

It is anticipated that between 400 and 500 students will not be required to live on campus. We expect this number to change (and decrease) daily as students decide on their housing and academic plans.

How does the housing waitlist work?

When students are waitlisted, reinstatements are randomly issued as space becomes available, meaning there is no ongoing numbered waitlist. Our assignment system randomly identifies a waitlisted student each time a space is vacated. There is no specific order to the waitlist. Reinstated students will be emailed a room assignment as space becomes available throughout the spring and summer. We will continue to assign newly available spaces to reinstated students through August 1, 2024. It might be easier to think of the waiting list as a "pool" rather than a "list."

When will I be placed in on-campus housing?

It is impossible to provide a specific answer to this question. Residence Life will continue to place waitlisted students into housing as space becomes available through August 1, 2024.

How can I find off-campus housing?

The Williamsburg Off-Campus Housing website is a good starting place.
Join the College of William and Mary (W&M) Housing, Sublets and Roommates Facebook group.
Talk with friends who live off campus — often, they pass leases/spaces on to other students from year to year.
W&M is planning an Off-Campus Housing Fair. Watch for details on social media.

I thought housing was guaranteed for four years. Is this not true?

In the modern era, W&M has never guaranteed housing for four years.

I don't have a car. How am I supposed to get to and from campus?

WATA (Williamsburg Area Transport Authority) provides free bus transportation to all W&M students. We recommend that as you search for an off-campus location, you consider proximity to a bus stop if you need public transport.

What if I can't afford to live off campus?

There are a wide variety of properties and price points off-campus. We recommend you search for spaces that are suitable to your budget.

Moving off-campus & financial aid

Want to know more about how moving off campus and financial aid works? Review Financial Aid information and contact the Financial Aid Office .

Prospective Students
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INNOVATION FESTIVAL
Capital One

01-30-2024 FAST COMPANY EXECUTIVE BOARD

How AI can revolutionize guest room assignments in large hotels and mega-resorts

A digital evolution in hospitality promises not only enhanced guest satisfaction but also a revolution in operational efficiency, setting a new benchmark in the industry.

Woman looking out of the window in a hotel room

[Images: boyloso/Adobe Stock]

The Fast Company Executive Board is a private, fee-based network of influential leaders, experts, executives, and entrepreneurs who share their insights with our audience.

BY Ravi Evani 4 minute read

BY Ravi Evani

During our much-anticipated vacation at a resort, my family and I found ourselves unexpectedly engaged in “The Great Room Shuffle” due to not being allocated adjoining rooms. It resembled a comedic scene as we shuffled kids and essentials between rooms spaced far apart, transforming our family time into an impromptu game of hide-and-seek. While it seems humorous in hindsight, it’s not an ordeal we’d willingly repeat!

It begs the question: Why couldn’t the hotel staff, knowing we were a family unit, assign us adjoining rooms? One would think it’s a straightforward task, yet, in the realm of large hotels and mega-resorts, it’s anything but.

THE COMPLEX PUZZLE OF GUEST ROOM ASSIGNMENTS IN LARGE HOTELS

Room assignment in large hotels presents a complex challenge. These establishments, unlike smaller hotels, must navigate a range of factors including guest loyalty, specific room preferences, and the balancing of current demands with future reservations.

This process is akin to playing a game of Tetris, where every choice affects the overall pattern of room availability. Traditional computing systems have attempted to streamline this task with deterministically coded “business rules,” but the sheer variety of scenarios and frequent changes create a demanding and often inefficient process, leading to frustration for guests and hotel associates.

Additionally, the intricacies of room assignments often make accommodating spontaneous requests during check-in a daunting task. This complexity can lead to a default negative response from hotel associates, missing crucial opportunities to cement guest loyalty. For repeat customers, such inflexibility can tarnish their perception of the brand, leaving a lingering disappointment.

CREATING THE AI ENGINE FOR OPTIMAL ROOM ALLOCATION

AI offers a substantial advantage over conventional systems in hotel room assignments with its ability to forecast booking trends, understand guest preferences, and adjust to variables such as last-minute alterations and maintenance needs.

This technology can optimize resource use, maximizing room occupancy while reducing human errors, which is a key benefit in large-scale hotel operations. Moreover, a thoughtfully crafted AI user experience can greatly lighten the workload of hotel associates by empowering them to efficiently address guest issues, which can improve the overall guest experience, especially in high-stress situations.

Developing an effective AI-driven system involves three crucial parts: building a robust data engine, leveraging suitable AI models, and integrating human feedback into the process.

1. CONSTRUCTING THE DATA ENGINE

The data engine stands as the foundation for training the AI model. The focus is first on using a specific dataset to train the AI, deploying it, and then evaluating improvements, rather than processing multiple different types of datasets all at once.

AI projects often tend to morph into long-running “data platform” projects. However, the initial objective should be to demonstrate value with existing data that hotel associates currently use, even if not optimally. It’s vital to first apply AI to this data, ensuring each chosen dataset for training is high quality and diverse, before expanding to gathering and processing more datasets.

The datasets for AI guest room assignments could progressively include:

• Operational insights: Critical information on room availability and maintenance schedules forms the backbone of informed AI decision-making.

• Guest history and loyalty records: Data on past stays and loyalty levels facilitate personalized room assignments, heightening satisfaction for returning guests.

• Diverse guest preferences: Encompassing a broad range of room types, special requests, and amenities, this aspect ensures the AI caters to different guest profiles, from families to business travelers.

• Cancellation and modification trends: Analyzing changes in bookings to adeptly manage room availability and guest preferences.

• Dynamic booking patterns: Insights into booking trends, fluctuating with seasons and events, empower AI to anticipate and adapt to shifting demands.

• Rich interaction data: Leveraging both structured and unstructured guest interaction data, including natural language processing, for actionable insights.

2. SELECTING THE RIGHT AI MODELS

For AI-driven room assignments in large hotels and mega-resorts, a combination of machine learning and AI models is essential, versus a single supervised or a large language model. Recommender systems match guest preferences with rooms, while supervised learning models like decision trees categorize guests and predict preferences.

LLMs interpret guest feedback for personalized insights, and reinforcement learning dynamically adjusts room assignments for optimal satisfaction and resource use. This approach ensures a versatile AI system that caters to the complex demands of large-scale hospitality, enhancing guest experiences with efficiency and customization.

3. INCORPORATING THE HUMAN TOUCH

The ongoing refinement of the AI model for room assignments heavily relies on human input and feedback. In this collaborative process, designers, engineers, and hotel staff work closely with the AI system, focusing on pertinent scenarios and ensuring the integrity and representativeness of the data.

Task designs for reviews are crafted to align with human strengths, augmented by an AI-powered data review pipeline for computational efficiency. Intuitive tools and interfaces are utilized to enhance the precision and speed of these reviews. The AI takes on the bulk of complex calculations and identifying patterns, offering various choices for human selection. Humans, with their real-world insights, guide the model in prioritizing certain outcomes.

Quality control is stringent, and the model undergoes continuous enhancements based on consistent feedback. The review tasks are structured to be both engaging and manageable, promoting a synergistic relationship between humans and AI. This partnership ensures that the AI is perpetually adapting and improving with human guidance, culminating in more effective solutions for room assignments.

THE FUTURE OF GUEST ROOM ALLOCATION IN HOSPITALITY

As AI continues to be woven into the fabric of hotel operations, we stand on the brink of a transformative era in hospitality. In this future, room allocation challenges morph into customized, seamless experiences for guests, and hotel staff navigate complexities with newfound ease and confidence.

This digital evolution in hospitality promises not only enhanced guest satisfaction but also a revolution in operational efficiency, setting a new benchmark in the industry.

Ravi Evani is the CTO for Travel & Hospitality and leads a global, large-scale engineering organization at Publicis Sapient.

Apply to the Most Innovative Companies Awards and be recognized as an organization driving the world forward through innovation. Final deadline: Friday, October 4.

ABOUT THE AUTHOR

Ravi Evani is a CTO leading a global, large-scale engineering organization at Publicis Sapient. Read Ravi's Executive Profile here . More

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The Ultimate Guide to Exam Room Management

QGenda Staff
April 17, 2024

Exam room management: a foundational overview, why is exam room management important, what is the current state of exam room management, what are the risks of sticking with the status quo, who should use an exam room management solution, the key benefits of purpose-built exam room management software, must-have capabilities for an effective exam room management solution, what questions can a purpose-built exam room management solution help answer, best practices for implementing a system-wide exam room management solution.

Clinic and exam room utilization plays a crucial role in patient access and care, as well as in overall hospital operations. Optimizing your clinical capacity not only provides a more cost-effective alternative to expanding your physical footprint, but also allows your organization to increase patient throughput for increased revenue generation. At the same time, more effective exam room utilization reduces wait times for appointments for improved care and a better overall patient experience.

Let’s take a closer look at exam room management so that you can evaluate your healthcare organization’s current approach, identify areas for improvement, and understand what it takes to align patient appointments, provider schedules, and exam rooms for optimized clinical capacity.

How do you define exam rooms, exam room management, and exam room utilization?

An understanding of exam room management starts with defining what constitutes an exam room in a healthcare setting. An exam room is a clinical space or designated office area where patients are seen by healthcare providers for an outpatient appointment. In this context, “outpatient” means that the patient receives medical attention in the clinic or exam room and then leaves without being admitted to the hospital or emergency department.

Exam room management in a hospital, health system, or large medical practice refers to the coordination and scheduling of clinical spaces where patients are examined, diagnosed, and treated on an outpatient basis. Exam room utilization, however, may be defined somewhat differently across health systems and clinical organizations. QGenda defines this metric as the amount of space being used by a provider as calculated by a simple ratio: total patient time over total room time.

To truly optimize clinical capacity , it’s not enough to know that all exam rooms are assigned to providers. You need to know that providers are actually using those exam rooms to see patients during the time allocated to them. Otherwise, although exam rooms may be fully assigned on paper, in reality, they may be sitting idle – resulting in longer wait times for patients and missed revenue opportunities for your healthcare organization.

Increase exam room utilization. Improve patient throughput. Drive revenue.

It’s no secret that healthcare organizations are facing significant financial pressures. High labor and operating costs, slow cash recovery, and low payer reimbursements continue to compress margins. While volumes and overall liquidity are showing some signs of improvement, 1 health systems continue to face an uphill battle as the rate of growth for expenses outpaces that for revenue. 2 Sustained profitability will require that healthcare organizations control costs , optimize resources, and improve patient throughput, while keeping providers satisfied.

A few key factors are converging to make effective exam room management a priority for healthcare organizations today:

When it comes to patient access and throughout, there’s ample room for improvement. According to a 2022 Merritt Hawkins survey, the average wait for an appointment with a physician for new patients is 26 days. 3 The average appointment wait time for a doctor’s visit has increased 8% since the 2017 survey and 24% since the survey was first conducted in 2004 . 4

As an aging and sicker population drives patient demand, there’s a strong likelihood that wait times will continue to increase. By taking action now to optimize exam room utilization, organizations will be better prepared to meet this growing need for patient care in a prompt and efficient manner.

Many organizations are considering growth initiatives to increase ambulatory and clinical capacity — often by expanding their physical footprint. However, construction costs continue to rise, with the national average cost per square foot for commercial new construction of hospitals more than 15% higher today than in 2019 . 5

Construction expenses, along with economic uncertainties, high leasing rates, and substantial build-out costs, are causing hospitals to re-evaluate their approach to growth and expansion. Optimizing exam room utilization is a good place to start — and may prove to be a highly effective way to grow without expanding your physical space.

Because patient appointments are the “front door” to the health system, extended wait times can delay referral visits to specialists, follow-us appointments, and recommended procedures — all of which generate additional By optimizing exam room utilization, providers at hospitals and health systems can see more patients sooner, and higher patient throughput means more revenue for the organization.

Five Reasons to Centralize Exam Room Management Across Your Health System

To increase operating efficiency, improve patient access, and support growth, hospitals and health systems need to optimize their physical space while being able to readily adapt to fluctuations in patient demand. The goal is to minimize “dark rooms” — unoccupied, “lights off” exam rooms that could be allocated elsewhere for additional patient appointments. The problem is that current approaches are not getting the job done, and as a result, most hospitals and health systems are a long way from achieving their clinical capacity goals.

According to research, 72% of health system leaders report operating below the optimal exam room utilization of 80-89%. 6 Instead, most are operating at 60-69% of clinical capacity. Closing this 20% gap is critical for reducing patient wait times and avoiding lost revenue from patients choosing to go elsewhere for care. Given what’s at stake, it’s not surprising that 70% of executives surveyed expressed a sincere interest in solutions that close the clinic and exam room utilization gap. 7

Improving Capacity and Revenue through Effective Room Management

Let’s examine some of the challenges associated with traditional approaches to exam room management.

Reliance on Manual, Siloed Exam Room Management Systems

Clinic and exam room schedules have traditionally been managed in silos across departments and specialties — separate from real-time provider schedules and patient appointment information in the EHR. To make matters worse, these siloed groups are often trying to manage their exam rooms using static templates and manual tools, such as Excel spreadsheets, whiteboards, paper schedules, or other homegrown systems, which are not natively connected to the larger enterprise IT ecosystem.

Unless someone is dedicated 24/7 to manually updating exam room assignments to account for provider schedule changes, approved provider time-off, and fluctuations in patient demand, the static template quickly becomes out of date, and rooms end up sitting idle.

Three Reasons to Stop Using Static Templates for Exam Room Assignments

Lack of Visibility into Exam Room Usage and Availability Enterprise-Wide

Because static room templates are not connected to provider schedules in real-time, they don’t show accurate exam room usage and availability when provider schedules inevitably change, often leading to a perceived “lack of space” or room shortage. When rooms appear fully assigned on paper, physicians may insist that they need more space to meet their patient demand. However, when clinic managers walk the floor, they see that many “assigned” rooms are actually not in use.

How can you solve this disconnect between perception and reality? Accurate, real-time visibility into exam room assignments and vacancies across the system requires standardized exam room management processes — backed by purpose-built technology — and a centralized source of truth.

Additionally, with access to a central room inventory and standardized exam room management policies system-wide, healthcare enterprises can more effectively share space across units, departments, or specialties — a practice that can significantly increase clinical capacity.

Perception vs. Reality: The Real Story Behind Exam Room Utilization

Inability to Track and Measure Utilization Trends

Managing clinic and exam room information in static templates and disconnected systems makes it difficult to accurately measure utilization and track trends. After all, room utilization isn’t just about assignments. Even if a room is “assigned” on the template, that doesn’t necessarily mean that it’s actually being used by a provider seeing a patient during the allotted time.

To try to determine exam room utilization in this setting, an administrator would need to manually cross reference data across separate systems, including the exam room template, the provider schedule, patient appointments in the EHR, emails, and more — a task that’s simply not feasible in organizations at scale. Even if a health system had the resources to manually assess exam room utilization, it would simply be a “point in time” measurement. The real value comes from continuously tracking exam room utilization metrics over time to monitor trends and uncover opportunities for improvement.

Difficulty Making Proactive Adjustments to Improve Utilization and Capacity

Even when an underutilized room or clinical space is discovered through tedious cross-referencing, it’s often difficult to communicate the required changes to the right people — schedulers, providers, and others — with enough advance notice to actually improve utilization. To truly optimize a previously unused clinic room, the team needs time to be able to re-assign the room to another provider, reschedule patients or schedule new patients, and ensure there are enough nurses and staff available to support the change.

Continuing with the status quo for exam room management could cost your organization more than you realize. Without taking steps to optimize clinical capacity, your organization may experience:

Limited Patient Access

When your hospital or health system is unknowingly leaving clinic and exam rooms idle, patients experience long times, which can cause them to seek care elsewhere. If patients choose to wait for an appointment, the delay in care could lead to less effective treatment plans and poorer prognoses.

Healthcare organizations need centralized visibility into a single source of truth for both real-time exam room usage and availability and provider schedules to optimize clinical capacity and deliver prompt, quality patient care.

The Anatomy of Capacity Optimization for Health Systems

Increased Provider Burnout

Patients aren’t the only people negatively impacted by lack of clinical capacity optimization. When your organization is not making the best possible use of exam rooms, providers and staff may sit idle or become overworked. In either case, clinical productivity suffers.

Scheduling too many providers when room availability or patient demand is low wastes clinical resources and labor spend while contributing to provider frustration. Scheduling too few providers when room availability is low or patient demand is high causes chaos and stress, contributing to burnout and attrition.

Increased Margin Pressure

With gaps in room utilization come gaps in patient care. When administrators lack real-time visibility into which exam rooms are currently in use, clinical space can easily sit vacant. This means providers see fewer patients, and your organization generates less revenue.

On the flip side, when health systems overstaff their departments beyond available room capacity, productivity rates remain low and cost per unit allocations don’t accurately reflect patient demand. Both scenarios have a negative impact on the bottom line, putting additional financial strain on your hospital or health systems.

Furthermore, there’s a heavy cost associated with keeping unused rooms operable, too. Having more clinical real estate than you need means unnecessary equipment, utilities, and maintenance costs that also cut into margins.

Five Proven Strategies to Improve Operating Margins

Unnecessary Real Estate Investments

Without visibility into real-time exam room and provider schedules — and intelligent automation to align the two — your organization may perceive a need to expand your physical footprint when you really have underutilized clinical space across your existing facilities. This lack of insight may be leading some hospitals and health systems to take on new construction, leasing, and build-out costs that could be avoided or delayed through more effective exam room utilization.

Certain healthcare organizations benefit most from using an exam room management solution. As far as organization type, large clinic or ambulatory organizations with multiple locations and a large number of exam rooms to manage are the best fit. This is especially true for hospitals, health systems, and academic medical centers, where providers have additional responsibilities that often pull them away from regularly scheduled clinic time, such as being on-call, teaching time, etc. Additionally, in the health system environment, clinical space may be shared – or at least have the potential to be shared – across departments and specialties, furthering the positive impact of centralized room management on utilization and capacity optimization organization-wide.

At a more general level, if your clinical organization experiences any of the following, then now may be a good time to consider a purpose-built room management solution:

Your organization does not know current room utilization, nor have visibility into variations or trends by seasonality, location, specialty, provider, etc.
Your organization is consistently hearing from providers that they do not have enough space to see more patients.
Your organization is experiencing long and/or worsening patient wait times for appointments.
Your organization has growth goals that may include upcoming real estate investments.

On that note, in today’s healthcare environment, children’s hospitals across the U.S. are especially tending to see a marked increase in patient demand and long wait times for outpatient appointments. As a result, many children’s hospitals are considering new growth initiatives to increase ambulatory and clinical capacity – leading them to explore if better utilization of existing clinic and exam rooms could be the solution to increase patient access and throughput.

Exam Room Management Strategies for Children’s Hospitals

Purpose-built clinic and exam room management software provides centralized visibility into provider, room, and patient appointment information, so you can make more informed, data-driven decisions that make better use of resources and capacity. When you optimize exam room utilization, your organization can see more patients with the resources you already have, allowing you to increase patient access and drive revenue without building or leasing additional space.

Gain Visibility and Plan in Advance

Intuitive reports and dashboards within clinical capacity software provide insight into utilization rates, anomalies, and opportunities for improvement, enabling you to make proactive adjustments to optimize resources and capacity. Plus, standardized, system-wide visibility simplifies trend analysis and informs evidence-based decisions about resource allocation and future real-estate investments to facilitate strategic growth planning.

Enable Space Sharing across Departments

Standardizing exam room management software and processes helps drive consistency and facilitate capacity coordination across departments and locations. When everyone is using the same exam room management platform, rooms can be shared system-wide to further optimize allocation based on patient demand.

Improve Patient Access and Throughput

By understanding exam room availability within the context of provider schedules, your hospital can make better use of existing clinical space, reducing wait times and increasing throughput so that more patients can get the care they need — faster.

Case Study┃University of Alabama at Birmingham

Increase Provider and Staff Satisfaction

With exam room management software, providers can easily request clinic rooms based on location, equipment, and other attributes, enabling them to better meet patient demand and deliver quality care for increased efficacy, reduced burnout, and higher satisfaction.

Reduce Administrative Work

Intelligent automation and streamlined workflows help save time and simplify clinic scheduling, cancellation, and add-on requests, eliminating manual updates and tedious cross-referencing for reduced administrative burden.

Ensure Scalability to Meet Evolving Needs

Standardized software systems can be easily scaled up or down to accommodate growth or change. This adaptability ensures that all hospitals in the system can respond to evolving needs and organizational requirements, such as increased patient demand, consolidation, or growth initiatives.

Optimizing Clinical Space: 4 Critical Components for Effective Exam Room Management

Today’s healthcare organizations should look for a clinic and exam room management solution that provides:

Direct connection to real-time provider schedules within the same platform
EHR integration for automatic population of patient appointment information (Check out QGenda’s listings in Epic Showroom .)
Centralized visibility into room utilization, reusable space, and open time in advance
Automatic release of rooms to make them available when provider schedules change
Proactive reallocation of clinic and exam rooms directly in the platform
Advanced room search and other intuitive tools for requesting additional rooms based on location, equipment, and other care attributes
Actionable reports and dashboards to track utilization and density
Historical and predictive analytics that look back to uncover systemic issues and look forward to proactively identify potential issues and recommend changes

With a purpose-built exam room management solution that provides these critical features and capabilities , your organization will get the powerful tools and data-driven insights needed to optimize clinical resources and capacity, improve patient access and throughput, and control costs on future real-estate investments.

Why else do health systems need accurate visibility into exam room utilization ? With a purpose-built software platform that provides comprehensive and accurate insight into exam room utilization, your organization can address critical questions such as:

1. Are we fully utilizing our existing resources, including providers and exam rooms?

The answer helps inform decisions about future resource allocation. For example, if one department is consistently unable to fill their assigned rooms with patients, that space can be reallocated to another department experiencing higher demand to get patients through the door more efficiently.

2. Do we really need to invest in more space, or can we increase patient throughput by optimizing utilization of our existing clinic and exam rooms?

Insights help your organization forecast future space needs and strategically plan growth initiatives, so you can save on unnecessary overhead costs. This proactive approach minimizes risk of over-investment, while ensuring the organization can accommodate growing patient demand.

3. What is overall exam room utilization at each location and within each department — and how does it trend by day, month, season, and more?

The answer provides critical insight into where you can schedule new providers, while also helping to identify opportunities to reallocate rooms more optimally in the future for improved clinic and exam room utilization.

Case Study┃Ophthalmic Consultants of Boston

4. What is the historical and upcoming room utilization rate by provider?

The answer shines light on which providers have too many rooms allocated to them and which have too few, helping you address inequities and misalignments that can impact patient access.

5. What rooms are available for makeup clinic sessions or for permanent assignment for new providers?

The answer helps ensure you’re minimizing unused room time and able to get more patients through the door sooner.

Implementing any system-wide software solution in the healthcare setting , including an exam room management system, is inherently complex. New technology needs to fit seamlessly within the complicated healthcare IT ecosystems, and target users need to embrace the solution and use it consistently — a big ask in a fast-paced, high-pressure environment where people are already stretched thin. The good news is there are proven steps you can take to help ensure a smooth and seamless implementation and widespread user adoption.

Start with System-Wide Provider Scheduling

Effective exam room management requires centralized visibility into real-time provider schedules, room assignments, and patient appointment information. With a system-wide platform that unifies provider scheduling and exam room management — and integrates with the EHR — your organization can centrally coordinate and optimize the use of clinic space based on the most up-to-date data.

A schedule-first platform enables the following workflow:

Providers submit schedule changes, including PTO requests, shift changes, and meeting or teaching time that will take them out of clinic
Room inventory is automatically updated when provider schedule changes are approved, releasing available rooms for reallocation
Providers can request open clinic space based on location, equipment, and other care attributes to see more patients

This unified approach makes it simple to identify reusable space in advance and make proactive adjustments to improve clinic and exam room utilization.

Establish a Governance Model

When implementing a system-wide provider scheduling and exam room management platform, it’s important to have a proper governance model in place to oversee the process and sustain the system post-go-live. A governance model, which can be thought of as an organization chart for your solution, establishes a chain of command so that everyone is clear about roles and responsibilities both for implementation and ongoing system management. That way, providers and staff know exactly who they should go to with questions, issues, or input.

Putting an effective governance model in place involves the following steps:

Assemble a cross-functional governance team with representatives and decision makers from HR, IT, Finance, and Clinical Operations, including medical leaders, to ensure buy-in and drive effective decision making.
Organize a governance sub-committee that meets more frequently and has more frequent involvement to oversee the implementation and post-launch system management.
Establish a cadence for monitoring and reporting on implementation progress.
Define clear policies for ongoing system management to better ensure sustained success.

Make Change Management a Priority

Every system implementation process, including deployment of schedule-first exam room management software, should incorporate change management initiatives to address employee resistance and foster widespread buy-in through proactive communications and comprehensive training. Change management should start before implementation and continue after go-live to maximize adoption rates and accelerate return on investment.

Here are some actions your organization can take to optimize the effectiveness of your change management program:

Solicit provider and administrator feedback and answer questions early and often through surveys, open forums, video conferences, and internal blogs.
Communicate the vision for the system and how it will benefit providers, patients, and the overall organization.
Continue to build awareness and enthusiasm via emails, intranet, collaboration tools, mobile messaging, and other channels to report progress, highlight system benefits, and celebrate achievement of key milestones.
Conduct personalized, role-based training via interactive workshops, online tutorials, hands-on sessions, and live help desk support.
Request feedback post-go-live to address usability concerns, foster creative problem-solving, and facilitate collaboration with vendors to optimize system performance.

Implementing a Healthcare Workforce Management System

Summary of Assets

Blog | Five Reasons to Standardize and Centralize Exam Room Management across Your Health System
Blog | Three Reasons to Stop Using Static Templates for Exam Room Assignments
Case Study | Ophthalmic Consultants of Boston
Case Study | University of Alabama at Birmingham
eBook | Five Proven Strategies to Improve Operating Margins
eBook | Exam Room Management Strategies for Children’s Hospitals
eBook | The Anatomy of Capacity Optimization for Health Systems
eBook | Implementing a Healthcare Workforce Management System
Whitepaper | Improving Capacity and Revenue through Effective Room Management
Webinar | Perception vs. Reality: The Real Story Behind Exam Room Utilization
Webinar | Optimizing Clinical Space: 4 Critical Components for Effective Exam Room Management

1 https://www.fitchratings.com/research/us-public-finance/us-not-for-profit-hospitals-health-systems-outlook-2024-05-12-2023

2 https://www.beckershospitalreview.com/finance/hospitals-with-revenues-under-500m-likely-to-struggle-this-year.html?utm_medium=email&utm_

3 https://www.businessinsider.com/americans-everywhere-are-waiting-longer-to-see-a-doctor-2022-10

5 https://www.bdcnetwork.com/healthcare-construction-costs-2023

6 https://porterresearch.com/wordpress/wp-content/uploads/2020/08/QGenda-_-White-Paper-Improving-Capacity-and-Revenue-through-Effective-Room-Management.pdf

Key Areas Where Technology Should Support Optimized Workforce Scheduling

Mastering Anesthesia Scheduling for Optimal Efficiency and Care

Mastering the Art and Science of Workforce Scheduling | Understanding the Balance of Flexibility and Precision

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Room Assignments

Learn about the housing and roommate preference process before room selection begins in June for first-time incoming freshmen. If you are a returning resident, please see our returning residents page.

Housing Preferences

Explore our on-campus residence halls and our Living Learning Communities (LLCs) to determine your housing preferences. After you sign and return your housing contract and satisfy the $300 advance payment, you will be able to submit your housing preferences online . Here you can indicate:

Your five residence hall preferences
Your Living Learning Communities preferences
Your bathroom preferences (community vs. shared/private)
Your roommate preference

If you change your mind after you enter your preferences, you can always log back in and update them before room selection. Room selection timeslots are assigned in housing application date order, not in the order housing preferences were submitted. We will assign rooms to students who miss their room selection timeslot based on their preferences and roommate profile matches.

Once you receive a contract offer and pay your $300 advance payment, you have access to the Roommate Groups page in your housing portal. This page gives you the option to search for roommates by details (gender, age, college, major or UT EID), profile questions or profile percentage match (the housing portal gives a percentage match based on the answers to students’ profile questions).

If you would like to share your room with a specific person, you will need to indicate your roommate preference. Students can submit a roommate request, and once approved, they will be paired together. The student with the earlier room selection timeslot will select the room assignment for both students in the roommate pair based on available space.

If you already have a roommate or roommate group in mind, you have the option to “join a group” by searching for that group name or by UT EID to request a specific student.

Many students opt for a random roommate assignment (the “potluck” option). When going this route, you still participate in the room selection process and place yourself in a room with another student in it. When looking at the room, you will be able to see the profile information of the student already in the room to help with your selection.

If our office assigns your room, we will use your age, classification, major and profile percentage match to pair you with an appropriate student. Please note that supplemental contract holders are unable to request or accept roommate requests.

Room Selection FAQs

The room selection process begins in early June for first-time incoming freshmen. The room assignment process for Living Learning Communities begins June 1.

Applicants who apply early are more likely to be able to select a preferred housing assignment. Since the housing application opens on August 1, students who wait to apply may not receive their top housing preferences. This does not mean that applicants who apply late will not be able to live on campus. While housing is not guaranteed, we aim to offer housing contracts to as many incoming first-time freshmen as we can.

Students who do not participate in the room selection process will be manually assigned based on their preferences and roommate profile matches. These assigned rooms can be found on your housing application portal in early July. Please note that this does not pertain to the majority of students; it mostly applies to students who receive supplemental contracts or contracts later in the process.

Housing contract offers, notifications and confirmations are sent by email. Update your contact information (including your email address) whenever something changes so you receive communication from us.

Residence halls open for the fall semester in late August. Check the Academic Calendar for the residence hall opening and closing dates.

Room Assignments/Changes

A photo of a beautifully-decorated student room in Ambler Johnston Hall.

It is the goal of Housing Services that most students select their own assignments. Priority for room assignment is determined by contract receipt order, with returning students selecting rooms in the spring term prior to new student assignments occurring over the summer.

There are some exceptions to student self-selection. Members of the Corps of Cadets, Oak Lane communities, and student athletes housed in CID will be assigned by their respective organizations; students who fall near the end of the contract receipt order, or those who fail to self-select by stated deadlines, may be placed by Housing Services staff. Additionally, students with housing accommodations that limit what buildings or room types will best support their accommodations are typically manually assigned by Housing Services staff. Although infrequent, Housing Services reserves the right to reassign any student if necessary.

"Swapping" Room Assignments before Occupancy

Occasionally two students want to "swap" room assignments. If we hear from the two students approving such an assignments change, we will attempt the move. We must hear directly from the students involved in the swap - we will not move someone out of a space because you "think they won't mind." Students must send written notice from their @vt.edu email address giving approval of such a switch, specifying what they are agreeing to do(including buildings and room numbers).

Administrative Reassingment before Occupancy

Assignments may be changed at the discretion of the housing office. While we attempt to minimize such changes, each year a small number of changes must be made in response to occupancy concerns.

Room Change Information

The Room Change Process can be engaged by students through the StarRez Portal . Once in the portal, select Online Forms and follow the on-screen instructions for Room Change Requests.

If a room change is being considered due to a conflict with roommate/suitemates, it is the expectation that the residents have started with direct communication to attempt to resolve the concern. This resolution can be supported by the student leader or house supervisor who are trained in communication and conflict mediation. These student staff members are also supported by RWB professionals who may either support or directly address the situation. A room change should not be seen as the default solution to a conflict, but rather a step in the resolution when lower-level solutions have been considered.

How to Complete Your Room Change

If your room change is approved, follow the steps below:

Once the room change is processed, you will have access to both residences for 72 hours to complete your move.
Your Hokie Passport PIN remains the same. It is registered to your account, not the room.
Check out of your old room by submitting an express check-out form through the StarRez Portal. If you wish to schedule an in-person check-out, please email [email protected] to do so.
Failure to complete the move by the deadline will result in improper checkout charges and loss of the right to contest damage assessments made by staff.
Your mailing address will be updated in the University system. All mail addressed to your old University address will be forwarded. Please be sure to update your friends & family of your new mailing address .
Log on to the StarRez Portal to complete your new room inspection. Inspections are found in the Room Inspections process.
Housing Services seeks to provide housing for as many students as possible, and to maintain a residence hall environment that is conducive to student development. To affect these goals, Housing Services reserves the right to assign persons to all vacant spaces, to make room changes, and to approve/refuse room changes.
Consistent with University policy, no room assignment will be made or changed on the basis of race, creed, color, or national origin.
Room change requests that involve specialized communities such as Living-Learning Programs, the Corps of Cadets, and Oak Lane Communities have additional requirements and may require the approval of program leadership beyond the submission of this form.
If a student has difficulty in making a change, the Housing Services staff may make an administrative reassignment to another space.
A room change is officially approved when students receives an approval email from Housing to their @vt.edu email address.
Moving students will receive access on their Hokie Passport at the time of approval, and will have access to the new and old room to complete their room change.
The actual moving involved in the room change must be completed within 72 hours after Housing Services has approved the change. If not completed within the 72 hours, the change approval may be rescinded and improper check-out charges applied.
The room change is complete when you submit an Express Check-Out on the StarRez Portal.
Any student making a room change without approval from Housing Services may be subject to disciplinary action and/or may be reassigned to their original assignment.

Single Room Buy-Out

In times of low on-campus occupancy, Housing Services may offer students who currently do not have a roommate the option to convert to single occupancy for the remainder of the academic year. Housing Services reserves the right to approve or disapprove requests as necessary due to occupancy levels and/or occupancy management concerns.

Please note: we do not currently plan to offer a single room buy-out process for the 2024-2025 academic year.

End of Semester Room Changes

End of Semester Room Changes allow a person to express interest in moving to an open space with a preferred roommate before that space is assigned for the spring semester. This process allows students to consolidate themselves to live with preferred roommates. Requests to move to an unoccupied room will be denied.

The end of semester room change form will open on the StarRez Portal at 8:00 a.m, on Monday, December 2, 2024 . The form will close at 4:59 p.m. on Friday, December 13, 2024 .

Requirements:

Both students must agree to the room change and complete the end of semester room change submission on the StarRez Portal. Requests that are not mutual will not be honored.
Students approved for an end of semester room change must complete the move PRIOR to leaving campus for the Winter Break. This must be completed no later than 10:00 a.m. on Thursday, December 19, 2024 .
Students who complete an end of semester room change must check out of their former assignment in person. Appointments to complete a check-out can be made through the StarRez Portal. Students will receive instructions for doing so in their room change approval email.

To Submit an End of Semester Room Change Request:

Log onto the StarRez Portal
Navigate to Online Forms
Select End of Semester Room Change Request from the drop-down menu
Complete the appropriate request form

Housing Services staff will review and respond to requests in the order in which they are received. Responses will be sent to students’ VT email addresses only.

Changing Your Housing Contract:

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University Housing Florida State University

Contract & Processes
Housing Contracts
Important Dates
Room Assignments
Special Interest Housing
Contract Terms & Conditions
Contract Cancellation
Meal Plan Information
Future Residents

Overflow Housing

Room Changes

Mutual Swap

Re–assignment request, fall/spring room assignments.

Students who complete a housing contract, pay an Admissions deposit and complete registration for orientation by the published dates, will receive more information about housing assignments in early July. Rooms will be allocated in contract number order based on the building and room type preferences provided by the student. Remember that if you mutually select a roommate on your housing contract, you and your roommate will receive an assignment at the later/higher of your two contract numbers. Assignment in a building and/or room type that is not your preference is not grounds for cancellation/termination of this contract.

Rental rates vary by building and room type. Our rental rate chart is available on our website .

Your Room Assignment

Building and room type preferences.

You will list building and room type preferences on your housing portal. Housing staff will assign you to your room. Most students should expect to be assigned to a shared bedroom space that shares a bathroom with an adjoining room. Your assignment information will be available on the housing portal in mid-June for Summer B, and early July for Fall/Spring. We have many types of buildings, room types, and programs. You are encouraged to research options and call us with questions. When you select hall and room type preferences, you will be asked to rank several different halls/complexes and room types.

Special Considerations:

Landis Hall is only available for students that have been admitted to the FSU Honors Program . Students in the Honors program will also have priority for spaces in Jennie Murphree hall.
Azalea, Bryan, Cawthon, Deviney, Dorman, Magnolia, Reynolds, and Wildwood Halls house LLCs on 1-2 floors. The remaining spaces in these buildings are for residents who are not participating in an LLC.
If you have the Florida Prepaid Housing Plan , it will pay, in full, the rent for a suite-style double room with shared bathroom. If you have an assignment in a room type that is more expensive than what Florida Prepaid will cover, you will be responsible for the difference.

Buildings/Complexes:

Azalea, Deviney, Dorman, Magnolia- These 4 halls are very similar and located in close proximity to each other. If you list this group of halls, you will be considered for space in any of them.

DeGraff- very few first-year student spaces

Historic Halls- (Broward, Bryan, Cawthon, Gilchrist, Jennie Murphree, Reynolds). These six halls are very similar and located close to each other. By listing this hall/complex preference, you will be considered for space in any of them. Honors students will have priority for Jennie Murphree, non-honors students will be assigned there on a space-available basis.

Honors Halls- Landis and Jennie Murphree halls. Students in the Honors program are given priority for these halls, if listed as a hall preference. Spaces in Landis will be filled first, and spaces in Jennie Murphree will be used after Landis is fully assigned. Non-Honors roommate requests can only be considered for Jennie Murphree, if space is available.

Ragans- very few first-year student spaces

Click here for more information about our residence halls .

Each residence hall may contain several room types. These are the most common room types available for new incoming students:

	Townhouse with two double bedrooms. Two students are assigned to each bedroom, for a total of four students in the apartment. Each apartment has a full kitchen, one bathroom, and a shared living room area.
	Two people are assigned to a bedroom that shares a common room and bathroom with another double room. The bathroom and common rooms are contained within the suite. building page.
	Two people are assigned to the room. The bathroom is shared with a single, double, or triple room next door.
	Three people are assigned to the room. The rooms are larger than double rooms and are fully equipped for three students. The bathroom is shared with a single or double room next door. There are a very limited number of these rooms.
	Two people are assigned to the room. The room has a private bathroom. There are a very limited number of these rooms.
	Three people are assigned to the room. The rooms are larger than double rooms and are fully equipped for three students. The room has a private bathroom. There are a very limited number of these rooms.
	Four people are assigned to the room. The rooms are extremely large and are fully equipped for four students. The room has a private bathroom. There are a very limited number of these rooms.

Roommate Requests

Students should complete their Fall/Spring housing contract as soon as possible. Students with completed contracts will be able to submit a roommate request from February 26 th through April 17 th provided that both students have submitted a housing contract. If you mutually request a roommate, your roommate pair will be assigned a room based on the higher/later of your two contract numbers.

University Housing is committed to providing as many students as possible with the out-of-the-classroom learning and life-enriching experiences that come from living in student housing. As more students choose to attend FSU, the demand for student housing continues to increase. Due to the continued popularity of living on campus with both returning students and the incoming class, not every student can be assigned to a standard residence hall space immediately.

To house as many students as possible, University Housing has arranged for alternative spaces referred to as overflow housing spaces. Based on the number of standard spaces available and the date of receipt of your signed housing contract, you may be assigned to a space in overflow housing for the start of the semester.

University Housing has extensive experience with overflow housing, and steps have been taken to ensure that you will experience the same benefits of living in a residence hall as those who have been assigned to standard spaces.

What type of room will I be assigned to?

University Housing has converted study rooms/lounges and other common areas to provide additional space to house students. These spaces have been equipped with furnishings similar to those in regular residential rooms; each resident will have a bunk bed and a hanging rack for clothes. In addition, a refrigerator/freezer and internet access will be provided. Most important, the residential life activities and support will be available to students in these spaces, just as they are to students in regular spaces.

When will I be reassigned to a permanent space?

As soon as a standard residential space becomes available, you will be assigned to a permanent living space on campus based on your priority number and contract submission date. We aim to reassign all students in overflow housing within the first few weeks of the semester, as cancellations are received. However, if we are unable to move all students out of these spaces, some may be converted to permanent spaces for the remainder of the semester. The occupancy of these converted rooms is similar to standard rooms of the same size. If an overflow room is converted to a permanent space, the hanging rack is replaced with an armoire, a desk and desk chair for each resident is placed in the room, and the bed may be replaced.

What is the cost for overflow housing?

Rent for overflow housing is originally billed at the rental rate for a suite double. This allows students assigned to overflow to have a better sense of what their rental rate may be, especially since most students assigned to overflow housing will be reassigned before hall opening.

Students that are still assigned to overflow housing at hall opening will have their rent reduced to $15/day for each day they were assigned to overflow housing. Their rent for the remainder of the semester will be prorated based on the daily rate for their new room. This may result in a small refund after the student is reassigned if student's rent is paid in full before being reassigned.

Interested in Changing Rooms?

When room assignments are made, residents are assigned to the room assignment that is as close to their preferences as possible based on their housing contract number. After students are assigned, they may request a reassignment.

The reassignment request website will open approximately one week after room assignments are released. Students that are assigned to permanent (not overflow) spaces may submit a reassignment request. If a vacancy occurs, University Housing staff will review reassignment requests on file in contract number order, from those with matching hall and room type preferences.

General Information

Reassignments cannot be guaranteed.
Reassignment requests will remain on file for the entire term and will be processed as openings occur.
Students that are reassigned will be responsible for any difference in rent between the old and new space. Click here for rental rates chart .
Students that are reassigned to a historic renovated residence hall will be required to purchase a dining membership with Seminole Dining . (Broward, Bryan, Cawthon, Gilchrist, Jennie Murphree, Landis, Reynolds)
Students seeking reassignment in order to request an accommodation for a medical/physical condition must provide documentation. Click here to learn about accommodations and required documentation .
Residents may not move to a new room or hall without written permission from the University Housing office or their building's hall coordinator or assistant coordinator.
Reassignments will not be processed during the first three weeks after the halls open.

Reassignment Request Types

Prior to Hall Opening

Mutual Swap - students requesting to change rooms with another student (i.e. friend's roommate) within the same hall and same room type
Click for instructions about how to submit all other requests
Within Building Moves After Move–In — students requesting to change rooms with another student within the same hall and room type (excluding single rooms) need to speak with their Hall Coordinator or Assistant Coordinator

Prior to hall opening, students requesting to change rooms with another student within the same hall , if they are assigned to the same room type , can submit their request via email to [email protected]. Both students agreeing to change rooms will need to submit the request before any reassignment can be processed. Room change requests within the same hall and room type will be processed once the two students agreeing to change rooms have submitted their request as outlined below. Requests will remain on file until both students requesting to change rooms have submitted their request, or until approximately one week prior to the official hall opening date for the requested term.

Limitations : Requests to swap may be denied if any of the following are true:

How to Submit a Mutual Swap Request

Send an email from your FSU email account to [email protected]. This email should include the following information:
Your full name
Your current assignment: hall and room number
The full name of the person you want to switch places with
That student’s hall and room number

What's Next

If two matching requests are submitted and approved, both students will be reassigned to each other's rooms.
Students will be notified via email that they have been moved.

What a Mutual Request is Not

A mutual swap is not the way that two students that want to be roommates indicate their request to room together. If two students want to be roommates and neither of their roommates are interested in moving, the students must submit a regular reassignment request. In this case, University Housing will only be able to assist if 2 vacancies occur in a room together and both students that want to be roommates: 1) have the best/lowest contract numbers for that vacancy, and 2) both students requested the building and room type that match the vacancies.

Please follow the instructions below to submit a reassignment request unless you are trying to swap rooms with another student in a specific room or, after halls open, if you would like to change to a different room (excluding single rooms) within the same building.

How to Submit a Request

Click here to access the myHousing portal.
Click on Reassignment Request link.
Read the important information on the first page about how to submit the request and the reassignment process.
To make your request Active (to indicate your desire to be reassigned) or Inactive (to remove yourself from reassignment consideration/cancel your reassignment request)
Which of the 3 request types you'd like to submit.
List 'yes' or 'no' to each of the available halls and room types to indicate to which of these you are interested in being reassigned.
Save Changes at the bottom.
If you are requesting to be moved with a specific roommate (very difficult to do), you will then go to the 3 rd page of the request and list that specific student using their last name and date of birth
Save changes at the bottom

What's Next?

If a vacancy occurs, University Housing staff will review reassignment requests on file in contract number order. The student with the best/lowest contract number that has a matching hall and room type preference will be selected.
Student will be reassigned to the new room.
Student will be notified via FSU email that they have been moved.
Within 1–2 weeks, student's rent will be adjusted.

If you no longer wish to be reassigned, you must cancel their request before a reassignment is made, as reassignments are completed before the halls open without students accepting the room change. You are NOT able to later cancel/decline your reassignment, as a new student will already have been assigned to the previous room. You can cancel your request by logging into your myHousing portal, and making your Reassignment Request "Inactive".

After Halls Open

Student will be offered vacancy via their FSU email. Student has 1 full business day to accept reassignment.
If student accepts reassignment, student will be reassigned to the new room.
Student will be notified via email that they have been moved. Student then has 48 hours to complete the move to the new space.

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University Housing Department part of the Division of Student Affairs 109 Askew Student Life Building Florida State University Tallahassee, FL 32306 Hours: M - F 8 a.m. - 5 p.m.

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Room & Roommate Assignment

University Housing makes first-year room assignments starting in June and continuing through the summer. Students joining Living Learning Communities can expect to receive their housing assignments by the end of June. All other incoming students can expect to begin receiving housing assignments the week of July 15. Assignments are made based on the week the housing application is completed.

Ensure a smooth process for receiving your room assignment in university housing by completing these essential steps after submitting your housing application:

Submit Your Housing Application by June 4: Ensure your eligibility for a room assignment by submitting your housing application before the June 4 deadline.

Attend Bearcats Bound Orientation (BBO): Attend Bearcats Bound Orientation by July 12 to facilitate room assignments starting the week of July 15. Even if assigned to a Living Learning Community (LLC), attendance is mandatory for all students.

Register for at Least 3 Credit Hours by August 1: Finalize your registration for a minimum of 3 credit hours by August 1 to avoid potential cancellation of your room assignment and/or application. It's a crucial step to secure your place in the vibrant UC community.

Understanding the Roommate Process

Roommate requests are honored whenever possible. Roommates must each request the other person on their Housing Agreement. Each roommate's name and student ID number must be indicated on the Agreement.

Requests that are not mutual cannot be honored.

The sooner your application and your roommate(s)' applications are received, the better your chances of rooming together. Please remember it is not always possible to hold a space for a requested roommate whose application has not been received.

Roommate Assignment Timeline

The first large assignment mailing for fall term will be sent to your UC email account. Check our calendar for the general timeline. Thereafter, assignment letters are mailed out as soon as assignments are made.

I f you think you should have received an assignment letter but haven't, please call the Univerity Housing office at 513-556-6461 or email us at [email protected] .

Changing Roommates or Assignments

First, it’s important to note that most roommate relationships are successful (even if the immediate reaction to one another is anxiety). Going into the situation with an open mind and an optimistic attitude can make a big difference. Find more information about how we support building positive roommate relationships.

For more information about requesting a change, please visit our Change or Swap Rooms page .

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Facilities and Operations

Room Assignment

Related policies, introduction.

First Year students are required to live on campus and upon acceptance to the University must complete a housing application. Every upperclass resident who is eligible for housing the following year must register to participate in Room Selection during the spring term.

Housing reserves the right to change an assignment for any reason at its discretion.

Students may not:

Move to another bedroom, suite, or residence hall without authorization.
Occupy a residence hall space or furnishings assigned to another resident.
Sublet a residence hall room, suite, or apartment or allow an individual to reside in a residence hall without authorization.

If a student is discovered occupying a space other than their assigned space, they will be charged a $100 fee per resident, and they risk losing their guaranteed housing status. They will be required to return to their assigned space unless authorization from Housing is acquired.

Temporary Assignments

Students may need to relocate to a temporary assignment.

When they can move back to their permanent assignment, they need to vacate the temporary assignment completely.
The same policies that apply while occupying their permanent assignment apply to occupying the temporary assignment.

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Room Assignments

Learning who you’re going to live with and where can be one of the most exciting parts of getting ready to come to UW-Milwaukee.

Students Entering in Fall/Semester I

Beginning in the Fall a year prior to enrollment, we will begin releasing University Housing online contracts on a rolling basis via email, as well as mail a copy of the Contract Guidebook to each student who has been admitted to UW-Milwaukee for the following Fall. You’ll have the chance to tell us if there is a specific person you’d like to be your roommate, as well as a number of things to help us find a roommate for you if you don’t have one in mind. You’ll also have the chance to give us your preference about room type, etc.

University Housing assigns residents utilizing the students’ computer-assigned lottery number, their indicated preferences, and the space available at the time of assignment. University Housing assigns residents at multiple points throughout the summer starting with the first batch in mid-May. Application to a Living Learning Community (LLC) is considered a primary preference and supersedes all other preferences. University Housing reserves the right to assign students as needed to ensure required occupancy levels within the buildings. The inability of University Housing to honor assignment preferences does not void the contract.

University Housing reserves the sole right to assign or reassign rooms and does not discriminate in such room assignments based on age, ancestry, arrest or conviction record, color, disability, gender identity/expression, veteran status, marital status, national origin, pregnancy, political affiliation, race, religion, sex, or sexual orientation.

New residents receive their room assignments and their roommates’ contact information via their Housing Portal account from University Housing in early June. Assignments will be continued to be released on a rolling basis.

Students Entering in Spring/Semester II

Beginning in late October, we will release University Housing online contracts on a rolling basis via email, as well as mail a copy of the Contract Guidebook to each student who has been admitted to UW-Milwaukee for the following Spring. You’ll have the chance to tell us if there is a specific person you’d like to be your roommate, as well as a number of things to help us find you a roommate if you don’t have one in mind. You’ll also have the chance to give us your preference about room type, etc.

New residents receive their room assignments and their roommates’ contact information via their Housing Portal from University Housing starting in December. Assignments will continue to be released on a rolling basis.

Room Accommodations

UWM new and current students with a documented disability or medical condition which requires special accommodation or modification to a University Housing facility (accessible shower, doorbells with light flashers, Braille signs, etc.) should apply for a Housing Accommodation online at uwm.edu/arc/apply . You will be prompted to sign in with your UWM credentials and complete the applications. You will be able to upload documentation when filling out the application. You may also submit documentation either by email ( [email protected]) or by fax (414-229-2237). The Housing Accommodation Review Committee meets weekly to discuss accommodation application requests and decision letters are sent to the email address on file.

If you do not have an ePanther ID

If you are a non-UWM resident of University Housing that is requesting accommodation for your stay on-campus, please select the “Accommodation Information Request Form” button at uwm.edu/arc/apply to submit a request for information about housing accommodations at UWM. You may also contact University Housing directly at [email protected] . Please indicate if you are part of a specific camp, conference group, or intern center when you submit your request.

Room Change Process

While you are able to make a request for a change to your room assignment during the summer, University Housing has limited space to honor all space change requests and cannot guarantee a change will occur during the summer months. We encourage residents to enter the academic year with an open mind and give their room assignments a try. After the summer room change period is complete, a room freeze will occur until the third week of the semester.

During the academic year, residents must meet with their Resident Assistant to discuss their interest in changing rooms. Your Residence Life Coordinator will make the final decision to grant any room changes. You may change rooms only with prior written authorization from your Residence Life Coordinator. Unauthorized room changes or failure to move out of a room at a designated time may result in being required to move back to your authorized assignment and/or disciplinary action. Changes between residence halls are granted only in limited/special circumstances and are at the discretion of the Assistant Director for Business Administration.

Dining Plan Changes due to Room Changes

If a requested room/Residence Hall change is granted and results in a resident moving from a Residence Hall where the Anytime Dining Plan is not required, to a Residence where it is, the resident will be required to select a dining plan. If a resident fails to do so, the default Gold Plan will be selected for them. The relevant dining plan-related fees will be prorated based on the approved change date.

If a resident moves from a Residence Hall where the Anytime Dining Plan is required to one where it is not, the resident may only change dining plan levels or unenroll from the Anytime Dining Plan if they submit a Dining Plan Change form by the relevant deadlines detailed in the Contract Guidebook .

If you are seeking to be added to a waitlist for a specific room type within your building you will also need to see your Residence Life Coordinator to be added to this waitlist. The waitlist will start the third week of the semester as well.

What if my roommate moves out?

If a resident’s roommate leaves during the course of the year, residents have a few different options.

You may ask someone from your floor/house or building to move in with you, or you may choose to move in with someone elsewhere on your floor/house or building. If you wish to know who else may be in a similar situation, please visit University Housing, Monday through Friday, between 8:00 am and 4:30 pm as we have a list of everyone who is alone in a double room.
Depending on occupancy rates throughout University Housing, the department (at its discretion) may contact you about a buyout. If you are offered a buyout, you could choose to buy out the vacant half of your room and pay the buyout rate, essentially turning it into a very large single bedroom (still with the furniture for two people). This buyout would be for the remainder of the contract period. You can do this by notifying [email protected] .
You may decide that you do not prefer either of the above options. If this is the case, you may choose to stay in your present room, where you have no roommate, and continue paying your current room rate. However, if you choose this option, please be aware that if a new student moves into the building, your room may be one of the first rooms assigned. If you choose this option, you must live in your room on only one half of the room – leaving the other half open at all times for your potential new roommate. Every attempt will be made to notify you in advance that someone is moving into your room; however, it is possible that someone will move in without your knowledge.

Consolidation

University Housing reserves the right to consolidate room assignments based on vacancies.

Room Assignments for Returning Residents

Beginning in January, we will release University Housing online contracts to all current residence hall students. Returners will have the option to complete their online housing contract for the following academic year. In March, returners will then have the opportunity to participate in Returner Self Assignment, self-selecting their own room and building, roommate, and suitemates for the following year. If a returning resident chooses not to self-assign they will be assigned using the same process for new students.

ROOM ASSIGNMENTS: February 2022 Psychometrician Licensure Exam

Room Assignment Psychometrician Board Exam February 2022

MANILA, Philippines – The Professional Regulation Commission (PRC) released the list of room assignments for the February 2022 Psychometrician licensure exams few days before the exams.

The Psychometrician licensure exams will be conducted on February 8-9, 2022 at PRC testing centers located at NCR (Metro Manila), Baguio, Cagayan de Oro, Cebu, Davao, Iloilo, Koronadal, Legaspi, Lucena, Pampanga, Rosales, Tacloban, Tuguegarao and Zamboanga. The Board of Psychology is headed by its Chairman, Ms. Miriam P. Cue and its members, Ms. Alexa P. Abrenica (inhibited) and Ms. Imelda Virginia G. Villar.

Examinees are advised to verify the room assignments to the links below or through the notices and announcements to be posted at the PRC official website. Here is the room assignments for the February 2022 Psychometrician licensure exams.

Manila (PWD)
Manila (Added to the list)
Cagayan de Oro
Tuguegarao (PWD)

Examinees shall report before 6:30 in the morning on the said date because late comers will not be admitted.

Other Story

How to Pass Licensure Exam? Tips from Board Passers

What to bring on the day of exams?

Here are the things to bring during the examination proper:

Notice of Admission
Official Receipt
One (1) piece of metered-stamped window mailing envelope
Two (2) or more pencils (NO. 2)
Ball pens (black ink only)
One (1) piece long brown envelope
One (1) piece long transparent/plastic envelope (for keeping your valuables and other allowed items)
Health Forms (Pursuant to Joint Administrative Order No. 01, series of 2020)
Negative RT-PCR Test Results (if applicable), or Certificate of Quarantine or copy of the Complete Vaccination Card for fully vaccinated examinees to be submitted to the proctor on the examination day.

What to wear on examination day?

Here are the specified dress codes from PRC:

Male examinees: Any scrub suit/ white polo shirt or T-shirt with collar without any logo mark or seal, tucked-in pants/slacks
Female examinees: Any scrub suit/ white blouse or T-shirt with collar without any logo mark or seal, tucked-in pants/slacks

What are not allowed during board exams?

Books, notes, review materials, and other printed materials containing coded information or formulas
Programmable calculators
Apple, Samsung and other smart watches, cellular phones, ear plugs, transmitters, portable computers, Bluetooth and other electronic devices which may be used for communication purposes;
Bags of any kind

Board exams during the COVID-19 pandemic

The following precautionary health and safety guidelines shall be observed at all times during the conduct of the PRC licensure exams:

Wearing of face mask and face shield. Examinees are also required to bring alcohol-based sanitizers.
Examination personnel shall be provided with face mask, face shield and latex gloves.
Observe physical distancing by maintaining 1-meter distance from one another.
Body temperature will be checked using thermal scanner prior to entry at examination premises. Those with fever, colds or cough are not allowed to take the exams. Their payment will not be forfeited and can be used in the next licensure exam.
Examinees are advised to bring their food as they will not be allowed to exit the examination room during break time and lunch time.
Examinees shall sanitize before entering the examination room, after using the rest room and before distribution of test questionnaires.

PRC added that they will not be responsible of any lost personal belongings.

2022 Psychometrician Licensure Exam Schedule

Shown below is the schedule of the 2022 Psychometrician licensure exams:

Date of Exam	Testing Locations	Start of Application	Deadline of Application
February 8-9	NCR, Baguio, Cagayan de Oro, Cebu, Davao, Iloilo, Koronadal, Legaspi, Lucena, Pampanga, Rosales, Tacloban, Tuguegarao and Zamboanga	November 8, 2021	January 10, 2022

Reference(s)

Program for Psychometrician licensure exams for February 2022 from PRC.

For those who want to clarify something, PRC advised to email them through the Licensure Exam Division at below contacts:

[email protected]

To receive regular updates about February 2022 Psychometrician board exam as well as other related announcements, we advise our visitors to bookmark this page, visit PRC official website, follow us at our social media pages via Facebook and Twitter or join the members discussions at our Facebook Group .

If you have comments/reactions about this article, feel free to share it at the comment section below.

Room assignment for Psychometrian examination

Partially and unvaccinated not allowed on to take the exam at PRC Lucena. Thanks to help us on that.

Hay, po nakapag file po ako for PSYCHOMETRICIAN board exam, at may NOA na po ako, ang problema ko wala ako sa listing ng mga mag eexam dito sa Davao City. Ano pong gagawin ko? Plsss. Help po, yong oras po ang sayang kung hindi ako maka exam this Coming February 8 and 9. Plss.

saan po kaya naka post ung announcement na dapat may dalang antigen test sa lucena? kasi ung pamangkin ko hindi aware sa rule na yon so hindi po sya pinayagan mag-exam ????

is it required to enroll in a review center for an applicant to be considered to take the exams? I am planning for self-review since I do not have the money to pay for review center and secondary reason is I am more comfortable to review -study in my set program phase without worrying about trying to catch up with the learning progress of co-reviewee ( if in case I enroll in a review center).

Is it lawful for my university to deny me of my rights to take the Licensure examinations for Psychometrician if I will not enrol in a review center?

(College admin declared that they will not issue a TOR with FOR BOARD EXAMINATION remarks if the applicant did not enrol in a review center).

Rangers Designate Chase Anderson For Assignment

By Steve Adams | September 12, 2024 at 1:52pm CDT

The Rangers on Thursday designated right-hander Chase Anderson for assignment, the team announced. His spot on the 40-man roster will go to top pitching prospect Kumar Rocker , whose previously announced promotion to the big leagues is now official. The Rangers have formally selected Rocker’s contract, and he’ll start tonight’s game against Seattle.

Anderson, 36, spent the bulk of the year with the Red Sox but was cut loose and signed a minor league pact with Texas in August. The Rangers selected him to the big league roster on Aug. 31 and now stand as the ninth team for which the journeyman Anderson has pitched in the majors. He appeared in only two games as a Ranger, pitching 6 1/3 innings and surrendering seven earned runs. In 52 innings with Boston, Anderson logged a 4.85 ERA.

Earlier in his career with the D-backs and Brewers, Anderson was a solid mid-rotation starter. From 2014-19, he pitched 857 innings of 3.94 ERA ball, striking out 20.2% of his opponents against a sharp 7.9% walk rate. He’s never been a flamethrower, but Anderson was able to miss enough bats, limit walks and duck enough homers that he had a nice six-year stretch of quality big league innings.

In the five seasons since that time, however, Anderson has regularly been hit hard. He’s posted an ERA north of 5.00 each year since 2020, ultimately combining for 250 1/3 innings with a flat 6.00 ERA. His velocity has been up and down along the way, and he’s seen both his strikeout and walk rates trend in the wrong direction — all while yielding higher levels of hard contact and significantly more home runs. He’s served as a cost-effective innings eater in multiple stops along the way — Toronto, Cincinnati, Philadelphia, Colorado — but hasn’t found sustained big league success since the first six years of his career.

Anderson will be released or head to waivers now that he’s been designated and the trade deadline is behind us. He’ll very likely clear outright waivers if the Rangers go that route, at which point he could reject in favor of free agency right now or accept and wait until season’s end to become a minor league free agent.

4 earned runs in 2.1 innings last night made the decision easier.

Yeah looks like he’s liable to be a MILB free agent soon

Ranger – Bbbbbbut he has value as an innings eater!!! (quoting some people here)

Wonder if the Rangers had to chase Chase away? Hey you! Get away from the spread

Amazing that this guy keeps getting contracts. And he’s not even left-handed!

Chase is a great guy! Counsel never gave him a chance his last year or 2 in Milwaukee. Took the abuse like a pro. One reason he keeps getting chances is what a good guy he is. The other reason is the lack of quality ML pitching. Good Luck!

Chase = flea.

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Room Assignment and Operations – Unlocking the Mystery

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The Ultimate Guide to Exam Room Management

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How do you define exam rooms, exam room management, and exam room utilization?

Reliance on Manual, Siloed Exam Room Management Systems

Lack of Visibility into Exam Room Usage and Availability Enterprise-Wide

Inability to Track and Measure Utilization Trends

Difficulty Making Proactive Adjustments to Improve Utilization and Capacity

Limited Patient Access

Increased Provider Burnout

Increased Margin Pressure

Unnecessary Real Estate Investments

Gain Visibility and Plan in Advance

Enable Space Sharing across Departments

Improve Patient Access and Throughput

Increase Provider and Staff Satisfaction

Reduce Administrative Work

Ensure Scalability to Meet Evolving Needs

1. Are we fully utilizing our existing resources, including providers and exam rooms?

2. Do we really need to invest in more space, or can we increase patient throughput by optimizing utilization of our existing clinic and exam rooms?

3. What is overall exam room utilization at each location and within each department — and how does it trend by day, month, season, and more?

4. What is the historical and upcoming room utilization rate by provider?

5. What rooms are available for makeup clinic sessions or for permanent assignment for new providers?

Start with System-Wide Provider Scheduling

Establish a Governance Model

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